1946 [pdf for printing]: Board Minutes of the Alabama Polytechnic Institute

              Resolution No. 1
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BOARl; MIIIJUT.l!,S
January 21, 1946
Acceutance of minutes of last meetine
Approval of Applicatjon for federal hOUSing
Authori ty to Proceed with cont ra.cts, etc.,
for housing facilities to reli eve the
emergency at Auburn.
Delegatinp- authority to the Presirlent to
Proceed with construction and erection of
buil 'jnps financed 'molly or in part by the
State Builc'ng Commi ~s ion.
Authority to make small increa es in salaries,
to establish systEm of r B.ting for promotion in rank
and alAry, nd recorrunending Sal:h.cIltical leaves.
CODC.1eJ'ulation of land in Umestone County.
Purchase of la.no ~ f or experimental
purposes pear Tuskegee.
Purchase of land for experimental purposes near
Selma.
Ri ght-of-v'iay for po,,'"er l 'ne near V1linfield.
Confirmin.a· Award of Honorary Pegree on
Holland McTyeire Smith.
Letter rea.d rom Mrs. Hanson.
BOAED J,3E,TD~G (Cal i ed)
January 21, 1946
A sp~cial meeting of the Board of Trustees of the Alabama Polytechnic Insti­tute
was held on the 21st da.y of Jal1uary, 1946, in the home of' the President
on the campus of the Alabama Polytechnic Instjtute , Auhurn, Alabama, at 11
A. llli.., pu suant to the following appointment of Chaw1cey M. Sparks, Governor
of the State of Alabama and Ex-Officio President of the Board of Trustees
of the Alabama Polytechnic Il1stitute, which was issued in compliance with
the provision of Title 52 , ,section 480, of he Code of Alabama of 1940, as
amended and approved June 28, 1943:
"Dear ----
"STATE OF ALABAMA
Executive Department
Montgomery
J8nua.ry 8, 1946
UIn accordance with the nrov~s~ons of Title 52, Section 480 of the Code of
Alabama, 1940, as amended and apnroved June 28, 1943, I HIll hereby offieial1y
calling a meeting of the Board of Trustees of the Alaba'na Polytechnic Insti­tute
to be held on Monday, Janua.ry 21 , 191,6 , on the' campus at Auburn at
11:00 O' clock.
liThe purposes of this meeting of' the Board are to consider and t ake whatever
action . s deemed wise in dealing with the building program and the housing
si.t !3.tion in Auburn; to institute the necessary procedure for condemning a
tract of land to oe used in connection 'uth the Experimental Station at
3elle Mina in Limestone County, Alabama; for the cons· deration and aaol)tion
of a retirement system for the members of the EJctension Service Staff; and
for the consideration of any nd all other matters that may properly be
brought before said meeting of the Boe.rd.
IILet me urge you to be present .
liVery truly yours sl Chauncey Sparks
CHAUNC:t!,Y SPARKS
Governor, and Chairman of
The Boar d of Trusteesll
The meeting vms called to order by Gove1"l1or Sparks and on roll call the
follo1,,'nng board members answered "present":
Governor Chauncey Sparks, W. B.t:3owling , R. K. Greene, P. S . Haley, E. B.
Norton, T. D. Samford, S. L. Toomer.
The fo110wLl1g were absent : F. W. Hare, Edvr. A. O' Neal, Walker Feynolds~
The members named constituted all of t he members of the .boa.rd of Trustees
of the AlAbama Polytechnic Instit te as of' January 21, 1946. A quorum was
present .
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Upon motion by T. D. Samford, seconded by Paul S. Haley, the follovdng resolution
was ado'l)ted:
F3~OLUTION NO. 1
APPROVAL OF MIHUT.t'JS OF PREVIOuS ~lMTI~G
BE IT }~SOLVED that the minutes of the meeting of the Board· of Trustees of the
Alabama Polytechnic Insti t.ute on June 4, 1945, be approved as recorded.
Upon motion by R. K. Greene, seconded by P . S. Haley, the following resolution
was adonted:
RESOLUTION NO. 2
APPP~VAL OF APPLICATION FOE F~DEP~ HUUSING
Vv1U!JREAS , on January 3, 1946, President L. N. Duncan requested members of t he
Board of Trustees to authorize him to make application to the FederRl Housj~g
Authority for housing facilities for veterans in the emergency c r eated by the
tremendous increase in enrollment at the beginning of the Vvinter Quarter, and
WHEPEAS , each member of the Board of Trustees did. ind.ividually grant his
authorization for President Duncan to m~~e such anplication, and
ViHEF.EAS , President Duncan did apply to the Federal Housing Authority for
housing facilities for veterans
NOW, THEP..EFOP...i!.J, B~ IT RESOLVED by the Boar d of Trustees of the Alabama
Polytechnic Insti tute :
That all of the actions of President Dunc n in applying
t o the Federa.l Housing Author··ty for housing facilities
for veter~s to relieve thp. emer gency at Auburn are hereby
ratified, confirmed and approved.
The following resolution was proposed by S. L. Toomer and read in full :
F..t'.SOLUTION NO. 3
A P..ESOLUTION DELEGATING TO THE PRE.sIDll~T OF THE ALABlilii1A POLYT:t<;CHNIC
INSTITUTE CERTAIj~ AU'l'HORITY TO tiE!, EXERCISED IN CONNECTION -aTH
CAMYING OUT THE CONTRAC'l'.S EXISTING Q}~ THAT i.JAY EXIST .::sEl'Vf£iliN THE
ALAdI\M.A POLYTECHNIC Il~STITUTl!" A bODY CORPORATE, AND THE UNITED
SrATES OF JVi~RICA , ACTI'lJG THhLJUGH THE FElJEF.AL PUBLIC HOUSING
AUTHORITY, IN COi~NLCTIOl~ (',I'fH CONTRACTS TO PROVIDE TfljIPORAB.Y
HOUbING FACI LITIES PUJiSUANT TO TITLE V (AS Arl1.c.Nm;D) OF THE LANHAM
ACT, INCLUlJING FP.0VI':::IONS CONTAI NED IN b.b,NAT~ JOINT R:t<JSOLUTION
NO . 122.
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v\HEP.EAS, The Alabama Polytechnic Institute is StA.te Institution of the
State of Alabama and education is part of the program of such Institution
and the Board of Trustees of said Alabama Polytechnic Institute is authorized
. by Act No. 497 of the General Acts of 1935 of Alabruna, approved the 13th
day of September 1935, as amenrled by Act No. 6 of the General Acts of 1939
of Alabama, approved the 29th day of March, 1939, to borrow money and to
issue bonds for the erection of the housing f cilities for veterans herein­after
described, and,
V'vlIEP..EAS , many former Alabama Polytechnic Institute students are returning
from service in the armed forces to continue their educa.tion and other students
are seeking admission to this Institution for educ tionpl training, and,
WHEF..MS, present housing facilities on the campus of The Alab m Polytechnic
Institute and in the City of Auburn , Alabama are not adequate to accommodate
such students, and,
1,r11HEP..EAS, the Unit ed States of Arnerica, acting through the Federal Public
Housing Authority under Title V of the Lanham Act (as runended), is authorized
to cooperate with end assist local bodies in roviding for emergency housing
facilities for veterans , and,
WHEREAS , Senate Joint Resolution No. 122, amending the Lanham Act, contains
the following provision:
"And provided further. 'l'hat any educational institution, State or
politic 1 subdivision thereof, local public agency, or nonprofit
or anization 'hich has incu red expenses in the relocation (in­cluding
the costs of disassembling, transporting, site preparation,
and re-erection but not including the costs of site acquisition or
the installat "on of off-site utilities) of temporary housine or
other facilities (but not including demountable houses) under t he
jurisdiction or control of the National Housing Administrator for
re-use in providing temporary housing for distressed families of
servicemen and for veterans and their families sh 11, upon appli­cation
therefor, be reimbursed for such expenses by said Adminis­trator
out of the funds made available by the First Deficiency
Appropriation Act, 1946 (H.R. 4805) to carry out the purpose of
t his title . "
NOW, Tnf;REFORE, B.t, IT P~SOLVED BY T~i~ BOARD OF' TRU0TMS OF TH.r., FLABAMA
POLYTECHNIC INSTITUTL, as follows :
That L. N. Duncan, President of The Alab ma Polytechnic Institute,
or such person as may be acting as such resident, be, and he is,
hereby authorized, empoYvered, and directed to perform the following
functions:
(a) To make application to the United St tes of America, acting
through any of its agencies, or to the State of Alabama,
acting through any of its agenCies, for housing facilities
th t m .y be required for housing stuclents and faculty of
The Alabama Polytechnic Institute.
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(b) To enter into contracts and agreements with the Federal Public
Housing Authority for the acquisition , re-erection, removal ,
construction and erection of any housing facilities that may
be accepted by the Alabama Polytechnic Institute under the
terms of this resolution.
(c) To advertise for bid or bids for the construction of such housing
facilities as may oe necessary @1d as may be provided by the
United States of America or the State of Alabama.
(d) To accept bids pursuant to its advertisement and to determine
its lov'iest and best bidder or bidders and to execute contract
vd_th said bidder or bidders for and on behalf of this .r3oard
of Trustees of The Alabama Polytechnic Institute, vv-hich contract
shall be signed by the President of The Alabama Polytechnic
Institute~
(e) To make requisition or requisitions and claims for re~nbursement ,
as the case may be, to the United States of America, where such i s
necessary, in connection with housing f cilities that have been
acquired or that may be acquired uno.er any approved anplica.tion.
(f) To use funds of The Alabama Polytechnic Institute, oot other­wise
appropriated, to defray the cost of construction and
erection of the facilities ,authorized under this resolution.
(g) To adopt r ules and regulations "n coopera,tion ;rn th the Federal Public
Housing Authority for the proper management , including maintenance
and operation, of any a.nn all joint hous"ng pro jects.
(h) Tha.t L. N. Duncan , President of The Alabama Polytechnic Insti­tute,
or such other person as may be actine as such president ,
is hereby further authorized and directed to do all things
necessary to complete the construction of the proposed housing
facilities and for the proper management, including maintenance
and operation; subject only, however, to the r esolutions of the
Board of Trustees of The Alabama Polytechnic Institute.
(i) All acts of the said L .. N. Duncan, President of The AlC'-bama
Polytechnic Institute, or such other person as ma.y be acting
as such president, performed pursuant to this r esolution are
hereoy ratified and -confirmed.
Follo1fnng the reading of the fo regoing resolution, which was duly discussed,
said resolution was seconded by W. B. dowling, and was adopted veith the
follovving voting aye:
Chauncey Spa.rks, W. B. Dowling, R. K. Greene, P. S. Haley,
E. B. Norton, T. D. Samford, S. L. Toomer.
and the follo'wing voting nay: NONE
The President declared said resolution carried.
[
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Pc.ge 5
Bo rd l·~inut es
( Ct.lled)
1/?1/46
UDon motion by T. D. Samford , seconded by S. L. Toomer, and unanimous vote of
the members present the fol101!1ting resolution TN s p ssed :
P~~OLUTION NO . 4
A RbSOLUTI ON DEL.e;G\TING TO TH:b PP..ESI Lhl\JT OF' 'lHl::: Al,j:UjPJ.viA
POLY'J'.t..GHNIC INSTITUTE CERTAIN AUTHORI'l'Y TO BE EXERCISED IN
CONNi!,CTION '; I'l'H 'l'Hl<.: CONSTFUCTION AND 1E.1CTION OF BUILLINGS
THh.T iliY B£, AUTHORIZED l('~L FINANCED V,HOLLY OR J OINTLY BY
THE, SThTL BUIL:CINC.-. C01jMI0SION .
VMcli.EAS , Act No. 128, of the Leg"islature of the State of Ali3belJ1a , a~prove d June
16, 1945, created a State Builc!ing Cogunis..§ion, and c. Builciinp' Co!!1JIlission Fund ,
and,
v,HlP..1AS , The Alabama Polytechnic Institute antici pates an allotment of funds
exceeding $1,801 , 000 .00 for the constrt ction ;md erection of buildings , permanent
ir'lprOV8Jllents and eyuipment under the provisions of said Act No . 128
Nm\, THZELFOLE, 13J2, IT RL;SOLV:DD BY TH:L BOAHD OF TRUbTr.:.:t.S OF THE J;J.,AbJ'J;iA POLYT}:;CHl~IC
INSTITUT£:, as follows :
That L. 1); . Duncan , President of The Alabama Polytechnic Ir:stitute, or
such person s may be actinr as such ~resident , be, and he is, hereby
authorized, empowered, and directed to perfor . the follovd_ng functions
for and in behalf of the board of Trustees :
( a ) To determine the locHtion , s i ze, nd f) tline of the buiJriings
to be constructed and to e _ploy qualified rcnitects and enp,ineers
to prepare the necessary plans and soecificaUons for the buil dinf'S ,
permAnent imIJrovements Clnd ec~uipment to be constructed f rom funds
furnished wholly or ,jointly by the State Building Commission.
(b) To advertise for bid or bids for the construction of ea ch of the
orojects that may be Butho ized by the State Building Commission.
(c) To accept bids pursuant to its Dcvertisement nd to determine its
10 {est and best bi dder or bidders and to exec t e contract with
said bidder or bidders for and on oehE~f of this Board of Trustees
of The Alabama Polytechnic I nstitute.
( d) To make requisition or requisitions to the .stat'e Builcing Commission
for c dvances on account of pproprj Btions ma.de to The Al bama Poly­technic
I nstitute by Act No. 128, approved June 16, 1945, and for
funds that may be otherwise authorized.
(e) To have prepared any and all bond resolutions and proposals in
connection v.-ith The Alabama Polytechnic Institute builc:':ing program
which may be necessary in connect jon vath the purposes of this
resolution. Such bond resolution to be submj tted to the Board
of Trustees of The Alabam Polytechnic I nstitute for cdoption .
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(f) That L. N. IJuncan, President of The Alabama Polytechnic Institute,
or such other person as may be acting as such pres · dent , is hereby
further authorized and directed to do all thin<7s necessary to
nroceed with the constTIlction of the proposed projects that may be
authorized by the State r3uilding Commission under the providons of
Act ~o. 128; subject only, however, to the resolutions of the Board
of Trustees of The Alabama Polytechnic Institute and the final
adoption of any bond resolution th t may be necessary in connection
with the financing of the construction and erection of projects
covered by this resolution.
Upon motion by P ul S. Haley, seconded by T. D. Srunford , and unanimous vote
of the members resent, the follm ling resolution was adopted:
P...t;SOLUTION NO. 5
AUTHORIZII G S1l:ALL SALARY INCREASES, :ESTABLISHING SYSTEM
OF FACULTY HATING FOP PROMOTION IN P..Ai~K AND SALARY lum
RECO:MMENDATIONS FOP ABDATICAL LhAV1S .
WHEREAS , the College is fa.ced with serious roolems in maintaining and acquiring
an adequate faculty in tht; midst of inflationary conditions and in face of a
competitive market for the services of men 'with the qUAlifications needed to I teach in fields of the sciences and the professions offered at this institution,
and
WtIEF.bAS , it is vital that the faculty of the Alabama Pol;ytechnic Institute
be given every possible inducement to :i.mprove themselves and to grow in their
professions , and
VillE LEAS, special difficulty is being experienced in obtainine Associate
Professors, Professors, Head Professors and Research Professors, to fill the
vacancies that now exist in the faculty vhich are vital to the progress and
scholastic standing of the institution, and
V,HEPjiAS, in a situation of sharply increased enrollment a e-reater number of
fac lty lTembers must be ha.d to meet the emergency, some of whom may not have
the qualifications and attainments to warrant their perma.nent employment on
the faculty,
NOW, THEREFORE, BE IT R1S0LVED by the Board of Trustees of the Alabama Poly­technic
Institute:
1. That President L. N. Duncan , or such person as m y be
acting as such, be authorized to take such steps as may
be necessary to preserve the highest scholastic st~djng
of the institution and to provide inducements whereby
members of the fac lty may improve themselves and their
services to the institution, and that he be authorized
to meet the emergency of infl tionary prices by a general
sal, ry raise avera.ging approximately five percent.
u
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2. Tha.t President DuncCln, or such person as may be acting as )
such, be authorized to proceed immediately to estclblish a.
systen of sabbtical leaves for the teaching faculty,
according to plans developed and recommencted and no. in /
his hands. ~
3. That the salary ranEes for Associate Professors , Full
Professors, Hea.d Professors, and Research Professors be
revised uprara. in order to secure the services of rr~en b dly
needed t o strengthen the faculty and c arry out the plans
provided for in the establishment of the Research Council
and the Research Foundation.
4. That President Duncan be aut horized and clirected to establish
an obj ective system of faculty rating as a basis for a cquiring
tenure and for oromotions in rank and salary and that the same
be closely administered in order to preserve ano improve the
cademic standing of the f c cul ty.
5. That all a.ct ' ons of the Presiclent shall be first ap:!?roved by
the Budget Committee.
Upon motion by P. S. Haley, seconded by ~ . 3 . Norton , ano unanimom; vote, the
following r esolution was .dopted:
P~SOLU'I'ION NO . 6
APPJ<OVING C01H)HJ~ATION P~OCE,.t!,LI1~GS AS PhOVI iJ~D FOR IN
L1'&ISLATIV1 ACT OF TH1 STATE OF ALABA11.A RPPEOV.t.,D JULY
7, 1945, APPROPRIJlTI NG ~.iOiUw FOE THE PURCHASE OF LAND
FORTH£!; .2NLAEG.clvIBNT OF TH.b T.t.NNESShl, VALLEY SUB- AGRICULTUPJiL
EXPLP..DEENT STATIQ1'J AT 3hl.LE MINA, hLAB A11 A , Alm APPOINTING THE
DIEECTOR OF TH:l!, ALAoAMA AGRICULTUH,1iL EXP.e.!tn LENT STATIOi~ TO
ENTlill. II~TO AN AGP...b.clliENT TO PAY ALL JUDGt.1ENTS , CObTS AND
EXPENSES OF SUCH CONDElv1NATI ON PROCi~.t!,l.JINGS AND TO POST
BOND FOR TH~ PROPER. EXECUTION OF THE AGREEMENT
'1iHEREAS, by act of the Al bama. Legislature (H19- Coburn, Christopher, Hill,
Shaver), approved July 7, 1945, appropriations were made for the purchase of
land to enlcrge the Tenne~see Valley Sub-Agricultural Experiment utation at
Belle Mina , Alebama., and the Sand l!lount cdn Sub- Agricultural Experiment Station
at Crossville, Alobc!l11a, and in Section 7 of said act provides uthority f or
the Governor of Al bama to have conQemnation proceedings instituted ir: the
name of the St ate of Alabama, as provided in Chapter 1 of Title 19 of the
Code of Alabama of 1940, i n the event the owners of said lands are unTrilling
to convey the same to the 11.1 ba~ma Polytechnic Ir stitute at a reasonable
ourchasing price, and
WHEREAS, the owners of the lands contemplated for ~:)Urchase for t he enlar ge-ment
of the Tenn essee Valley Sub-Agricultural Experiment Station <. re unwilling
to convey the same to the Alabama Polytechnic Ind'tute at a reasonable purch se
price, and
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VHE:HEAS , Section 7 of the act provides tha.t no dondemnation proceedings
authorized by the act shall be begun unt'l the Alabruna Polytechnic Institute
shall have entered into an agreement , prepared by the Attorney General , to
promptly pay all jua.gment costs and expenses of such condemnation proceedings
and shall have given bond in some bonding company authorized to do business
in the State of Alabama, to sa.fely and properly execute the said agreement, and
"i"v1ibF.bAS, authorization of the Bo.::..rd of Trustees is necessary to bind the
Alabama Polytechnic Institute into such an agreement;
NOV\", 'I'1-IEPEFOill;, BE IT fu.;SOLVED :
1. That condemnation proceedings , as provided for in the
legisla.tive act herein refer ed to in orQer t o acquire
the follo ·ling described lands for the enlargement of the
Tennessee Valley Sub-Agricultural EA~eriment Station at
Belle Mina, Alabc~a , and elsewhere described, are, hereby
p~roved. Sairl lands all lie in the County of Limestone,
state of Alabama, and more particularly described as
follows :
PARCEL ONE:
Begin at the corner in the mic1clle of the public road known as
ivlooresville and E kton Road, being the NW Corner of the NW~ of
Section 17, in Tovlffiship 4, Range 3 West, and running North two
poles, to a stC:ike in the middle on the saic' road; thence East
27 poles to a stake; thence South 27 poles to a stake; thence
V[est to- wit , 27 poles to the middle of the said road; thence
"nth the middle of aforesaid road North 15 poles to the bef'nnjng,
containing four acres and eighty-nine one hundred and sixtj eths
of an acre .
PARCEL TVI/O:
The ~ est half of Section 17, less an~ except 4 a cres in a square
in the Northwest corner thereof belonging to Ole Salem Church , or
Old Salem·C8mp Ground Reservat ' on; also the North half of the
Northeast ~uarter and the Northe st (..!uarter of the Northwest
Quarter of Section 19; also the Northeast qu ryer of the North­west
~llarter of Sect jon 20; a 1 of the above described land lying
and being in TOlhl1Ship 4 South , Range 3 West , and containing 476
acres more or less, and being the sa1"'e land adjacent to the North
Alabama Experiment Station th8t was ovmed by J . H. Tolley at the
time of his death .
2 . That M. J. Funchess , Director of the Agricultu 1 R~eriment
Stations of the Alabama Polytechnic Institute, or such :person
as may be acting a.s such , is hereby authorized in behalf of
the Alabama Polytechnic Inst' tute to enter j nto an agreement
to promptly pay all judgments, costs and expenses of such
condemnation proceedings ana. to give such bond as may be
necessary in some bonding COF1.pany authorized to ao business
in the ",tate of A18b ma for the fe.ithful and nrompt execution
of the said agreement .
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(Called)
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Upon motion by R. K. Greene, seconded by S. L. Toomer, the i'ollovd.ng- resolution
was unaninlously adopted:
11,ESOLUTION NO . 7
AUTHORIZING THE DIHhCTOR OF THF..; AGRICULTURAL EXPL::F.IM1<:NT
STATION TO PURCHASE FOR EXPie,P.DiENTd, UC;ie, A PARCEL OF LAND
CONTAINING NOT LJ:<.;SS THAN 65 ACRES l~OR l'lO~:E THAN 70 ACF.H
" .;-" AT A PRICE: NOT TO EXCEED $.20.00 PER ACRE.
JJ/HJ1FJi,AS , the Alabama Agricultural Experiment Station needs to enlarge the
Tuskygee Experiment Field, and
VJlii,}-j',AS , it is now possible to p rchase a parcel of land adJolnlng said
Tuskegee Experiment 1 field 'which ,viII materially id the experimentBl work
that is now going on . n tEl.at field;
N 0"1"." , THEREFURb, BE IT P..:ESOLV.l!;D:
Th t M. J . Funchess , Dir ector of the Agricultural Experiment
Station , or such person as may be acting as such, be authorized
to purchase the foll owing described parcel of land at e price
not to exceed '20 . 00 per acre and to pay such purrchase price upon
the receipt of a good 'iarrant y deed conveying title to said
parcel of lc-'.nd:
67-1/2 acres , more or less, lying, enc beine in the County of
Macon and Ste.t e of Al bama. Al that part of' Sect· on 12,
To~nship 16 N Range 23 E lying west of the Tuskegee- Cott on
Valley Road and s.out h nd east of the curving road (lmo m as
the Ole Torrance Road) leading from the Tuskegee-Cotton V lley
Road to the Tuskegee- Montgomery Highway (U. S. Highway 80) , bound
on the south by other lands of the Alabama Polytechnic Institute
and on the east. by Cot.ton Valley Road between this parcel and
the lands of George How rd, on the north anrl west by Torrance
Road between this parcel and lands of William Varner.
Upon motion by E. B. Norton, seconded by W. £3 . Bo ling, the follmving
resolution was unanimously adopted:
lThSOLUTION NO. 8
AUTHOHIZI NG THE PURCHAS~: Of A PAhCE.L OF LAND CO~TAINING
200 ACRES j\tOt1r:; on LESS BY 'l'Hb j..LJJ3JJv~A AGHICULTURAL
EXPf;hIMl!.NT S'I'p-TION FOl? THb ESTA.i3LISl-UW1T OF A1~ EXP~ij1~ TAL
FILLD FOR TH~ JOINT PUHPOC;i OF CArtEYING ON ExpEF.nli1~T· IN
FORESTRY ili~D THE CULTUPE OF GP~ES .
,
vJf8REAS , Director M. J . Funchess has reported that it is possible to acquire
a parcel of land near Selma, Alabarna, containinp 200cres more 0 less t a
price of' about $1, 000, and
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Board f,1inutes (Called)
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VvHEREAS, Director Funchess recommends the purchase of' the said parcel of land
for use in experimenti"l.tion in forestry and the culture of gr. es , some es-.
pecially fine selections of ""hich are now grovdng there;
NOW, THER:bFORE, B.l!J IT Rc.,sOLVE,D by the Board of Trustees of the Alabama Poly­technic
Institute:
That Lirector M. J. Funchess of the Alabama Agricultural
Experiment St2.tion, or such person 2,S ma.y be acting as such,
is hereby authorized to purchase the follo\an~ described narcel
of land situated in Dallas County Alabama at a price aoproximating
$1, 000, more or less, in exchange for a good and just tile to
the same:
T 18 R 11 --W! - SWt;: , Section 1, E ~ of SEt;: and SVVt;: of SEt;:
of Section 2, comprising 200 acres , more or less.
Upon motion by S. L. Toomer, seconded by R. iC. Greene, ?na unanimous vote of
the merrloers pr esent ,the follo .... ring resolution was adopted:
R~~SOLUTION NO. 9
CONFIrMING fI.IGHT OF vlAY CONTEACT y,;ITH THE ALllliAl'AA PO'!J.lill
COHPANY, GIVING PZP.iVlIbSION FOR AN ELECThIC LINL OVill AN
AREA OF THb UPhill COASTAL PLAIN EXP.t:RllLENT SThTION i,lEAR
V'iINFI .GLD, ALA8AMA .
V;HEP.EAS, the A1Cibama Povier Company has requeste e sement in order to erect
electric lines over an area of the Upper Coastal Pla: n Experiment Station
near \",infield, Alabama., and more particularly des crifsed as follows :
And
Situated in Fayette County, Alabama: South half of
northeast quart er, also the north half of southHast
quarter and the southwest quarter of southeast quarter,
Section 24- the north half of the northeast Quarter of
Section 25, 'l'OImship 13 South, Range 13 West.
Two (2) aCres, more or less, in the southvest corner of
the southw st quarter of northwest qu rter, thE' north
half of the southwest quarter and the southwest (~uarter of the
southwest (mart er. Section 19, TOI mship 13 South, f~an.cre 12 Viest .
voHEREAS, President L. N. Duncan has authorized Director M. J. Funchess to
execute easement and right-of-way contract for such purposes,
i~mr, THEPEFOEE, .dE IT t'..l:!;bOi..V£l.J by the .doard of' Trustees:
That such easement and right-of-way contracts givjng
permission to erect a line over an area of' the Uuper
Coastal Plain &cperiment Sta.t· on is hereoy confirmed,
ratified and approved.
Pc.ge 11
Board ~inutes (Called)
1/21/46
Upon lI:.otion by P. S. nalpy, seconced by T. D. Samford, the follorr.inv resolution
was' aoout ed by unanimous vote :
RESOLUTION .i~0 . 10
COli FIEr/iI NG- THE MiAf.l.J OF ltN HONOr ARY I}Elrh~~ UPON
LIEUTENANT GclJEPJ.L HOLLF.Nu luiCTYbIH.b ;)lo,;rrH , USMC .
V~HEI~.MS , Presicent L. N. Duncan on SepteElber 28, 1945 , reo.uested the consent of
the individual members of the Board of Trustees to award the Honorary Degree,
Loctor of Laws, upon Lieutencnt General Holland illcTyeir Sf11ith of the United
States warine Corps, upon the occ(Jsion of his visit here on October 8 , 1945,
and
WHEREAS , each member of the Boaro of' Trustees enthusiastically consented to the
conferment of' the d.egree upon thisdistin,<1Uished alur.mus of Auburn , and
V.'HERl!,AS , on October 8 , 1945 , Presicent L. N. Luncan ('irl confer the honor.:-ry
degree, Doctor of Laws , upon Gen eral Smith -vr.Lth the follorini=' cit tion :
Upon Holland lLcTyeO re Smith , Nat ·ve Alabamian , Lit::utenant
Gener",l , United Statc:s ·~arine Corns, distil puished g aduate
of the Class of 1901, true Auhurn man, hero of tV'o V,orld V.-ars ;
grea.t soldier; designer and perfectionist on the techniques of
amphibious rarfare ; moulder nd leae'er of men ; whose genius.
for le dership and oreanization, courc,ge i n cormnand, great and
unselfish love of his country have contributed so much to
victory in the WeT of survival that h'::1.8 so recently ended,
the Alabama Polytechnic Institute on recommenda.tion of the
Council of Deans and approval of the Board of Trustees , confers
the degree of lX.JC'.rm~ m LAv\S , Honoris Causa, with all of the
rights , privileges and obligations thereunto appertQining.
NOi';, TH. LR'~.t'OhG , .dL IT F.tJSOLVl.D by the .doara of 'l'rustees :
That the award of the degree , Doctor of L ws , Honoris C usa, u~on
Lieutenant General rlol- and lilcTyeire Smith , US1I1C, is ratified, confirmed and
apnroved .
The Secretary read a letter from J..,rs . Victor H. Hanson thFn:d.ll"" the Board
for the resolutions pa.sced in reLrarr to ~.lr . Hanson .
There oeim; no furth"'r business , upon mot ° on by S. L. To mer, sE:conc:ec by
v' • .3 . J)o;.'!ling, the meeting adjourned.
RECOMMENDATIONS TO THE BOARD OF TRUSTEES:
A. A Getteral Salary Increase Av~raging Approximately Five _Percent
Living costs throus-hout the country have sharply increased since the
removal of price controls from many comillodities. There has been no
rent control in Auburn at any time ' and the .present crowded condition
has resulted in a great increase in rents. Food costs and servi.ce
costs h ave increased. In the light of' these facts it is believed that
a general blanket raise in salaries is b a:dly needed. The great majority
of college employees have .no other s ource of income than salaries.
They are being severely squeezed in the present situation of r i sing
costs. A blanket incre::;,se of around 5 per cent wruld add approximately : ,;
$39,000 to the budget. While the rise in income f or individuals ",.rill ':/~>;,;":
be small, it will greatly help.
B. Sabb~~ical Leaves
The necessity ofoper'.,ting the college continuously by quarters each
year makes it more vital than ever th at saine system of sabbatica,l leave
be establ ished wher eby f aculty members may improve themselves pro­fessionally.
The Faculty has been acti vely i nterested in this question
for some y ears now. The coming of the Wctr made the establ ishment of the
system impracti cal for that time. Now, however, such a system would be
well and favorably received. In addition,it will certainly act as
addi tional inducement in. attracting able and promising young teachers
to the faculty • . We have made excellent progress in this direction
through the establishment of group. insurance and hospitalization plans,
and t he State Teacher. Retirement System has been helpful. It is
believed that the establishment of a sabbatic'al leave plan vall fur ther
off set the handicap we ahmys f ace rin bringing new merr.bers to the f aculty.
Our salaries are fairly low, and there is always- con's i derable reluct ance
to working during the summer months. Since we must go into a highly
competitive market for new f aculty talent., we feel that we should try
to create as many inducements as ' possible.
Briefly, the plan recommended is as follows:
(1) Sabbatical leave may be cumulative up to three quarters in
t wenty-fouY"quaeters.
(2) Full pay will be granted if ·the instructor do es graduate work
or other work contr;ibuting to his profession 2.1 development by
his Dean Rnd the Presi dent~ LUring th'equarter of leave the
individual will receive one-half 'of his pay; the reuaining will
be paid when the staff member reente rs' employment with the college.
(3) Half pay willibegranted if the instructor does not elect to do
approved graduate work or other approved work contributing to his
professional development whi le on i eave. ' This half pay shall be
considered as comp2nsation which the instructor has earned.
(4) No f aculty member shall ' be eligible for sabbatical leave v,ho has
not acquired tenure by ' service' as a teacher V\r:l th the r ank of
instructor and above for three consecutive years.
2.
(5) Qu arters spent in gr aduate study by f 2.culty members
after initial employment, but:. prior to attainment
of tenure status, may be counted towar d sabbat i cal leave
acc11mu.l ation in especially meritorious cases upon recom­mendation
of the Dean and approved by the President.
(6) In the intere s t · of t hem2intenance of good instFuction,
sabbat i cal leaves shall be mandatory.
(7) It is recommended that Septemberl, 1945, be established
as the date upon , which credit toward sabbatical leave shall
have begun to accumulate, except as hereafter specif ied in'
(8) below.
(8) The President, "dth approval of the Dean, may gr ant sabbatical
lea.ves to f aculty memb er s of long established tenure upon
application accompanied by accept abl e plans for advanced study
and professional improvement according to the foll owing formula :
(a.) 5 years tenure prior to September 1, 1947 - 1 quarter
(b) 10" If II II'" If ' - 2 quarters
(c) 15 II II It" tI - 3 quarters
The institution is having great difficulty in filling vacancies on
staff in the upper r anks, and especially in the research fi el ds of
Engineering, Chemistry,. Physics, ,and .Mathematics. Our present salary
schedule is too low to enable us to comp ete~~th other insti tutions for
men 'with the qualificatiohs needed to implement our research progrmn .
Ther e are a number of reasons f or this!
(1) The graduate schools of the country have been at a s tandstill
since the beginning of the war, and the supply of trained
sci entists has been greatly diminished.
(2) The present plans L:r a National Science Research Program has
placed a premium upon the services of train ed research workers
in the seien'ces.
(3) Almost every univer sity in the country has ' planned an expanded
research progr am for the irrunediate postwar period. In addition,
more and @ore industrial research laboratories are being created.
(4) All of the colleges and ' universities are f aced with Imlch larger
enrollments, ' demanding larger faculties than ever before. In a
situation like t his, institutions paying b etter salaries are in
position to draw off the best men ' from ·the f acult i es of the
institutions paying sala.ries we cannot meet under our present
scale.
All of these factors make it i mperative that we revise our salary
schedule upw.ard for t he r anks of Asso'ciate Professor, Professor,
Head Professor, Research Professor, in order to keep our better men and
in order to secure the services of others badly needed to strengthen
our f aculty.
3.
The imminence of passage of Federal .legislation establishing a
National Science Foundation' for better , mobilizing the national
resources is anotherreaso)1 ' for ilnmediatelystrengthening our
research program~ Under the provisions of legislation now before
Congress very considerable ' appropriations are contemplated. At
present it appears that perhaps one-"-fourthof .theseappropriations
will be allocated to , research ,programs in .worthy state universities
and Land Grant CO'lleges., It is believed ,that the allocation to any
institution will be largely determined by its ,going research program.
Since our research plans have, been wisely. conceived, it is believed
that the quicker w:eemploy the needed personnel and begin active
research in the severaL field s , . the better are our opportunities
to participate in Nati0nal Science Fouhdation Programs. Our plans
are well l aid, and the only barrier now consists in our inabJlity
to attract persons of the proper qualifications at our present
salary rates. It is, therefore,' recommended that .the salary
schedule be revised as indicated on t he attached scale.
D. Faculty Ra~ing Scale
Auburn has long n eeded a reasonably objective f aculty rating system
upon which f aculty members may be s elected, acquir.e permanence of tenure,
and promotions in rank and salary. :'In the past, b ecause the college
was small, it has been possible to exercise reasonable, jud~nent in the
matter of selection and promotion of faculty menDers. However, the
great grewth in enrollment in recent .. years has made necessary the em­ployment
of many new staff members. =n the 'present emergency with
demands for admissien indicating much higher enrellments, it becomes
necessary to add many new memb ers of the st'af'!. in a situation in which
persons ef the qualificati.ens desired fer permanent emp~oyment are
scarce. As a result of the sudden rise, in enrellment and scarcity of
cOI(l.petent prospective instructors" it 'is vital that extreme care be
exercised in judging and weighing th e ' qualifications o.f new empleyees
before they acquire' tenure by three years of service.
In addition, the great needs of the college in the postwar era can be
best served by establ ishing objective qualific;ltions which will stimulate
f aculty members to continue to' improve' thems elves and grow professionally.
One of the chief handicaps we ahrays face VIIi. thaccredi ting agencies is
the lack of advanced study, and ' the laclcof evidence ' of a continuing
program of professional improvement at thi's institution.
It is, therefore, recommended that 'we establish and closely and im­partially
administer a Faculty Rating Scale which takes cognizance
of the following 'recognized criteria for judging faculty members:
I. Professional Training and Preparation
II. Teaching Proficiency
III. Research ruld Investigation as an indieation of intellectual
interest and viger of scholarship
IV. Professional Activities indic'ating stimulation to' better
teaching
Attached heretO' is a recommended r e,ting scale for the employment and
prometien of Faculty Members. In order to imprO\T8 the faculty generally,
it is recomnended:
4.
I.
II.
III.
IV.
V.
VI.
That New Inst;ructors must r ate 15' per cent on the Scale.
That N'ew ·Instrll.ctO'rs must r aise their' r ating to 35 per cent
in the' ,threeye.ars required to estab1:ish . t 'enure if they
are' to he retained "on permanent · tenure~
Tha.t Instruct'o'rs must :'rate 37 per cent on the scale before
they can be .promoted · to tn'e ' rank of Assistant Professor.
That Assistnat Proi'essors must r at 'e 65 percent on the
scalebefor-e they can be r aised to the rank of Associate
Professor. "
That Associate Profess.ors must r ate 80 per cent on the scale
before .. they "can' be r aised t o ,the rank of Professor.
That all Professor.s, Research Professors ' and Head Professors
must r ate 80 per cent on the scale. .
With the system of credi.ts f or years -of service, excellence of teaching,
advanced study, professional .acti-v1ty and institutional service it is
believed that if the, faculty member has the qualities really needed to
give life and vitality and scholarship to the students in the v arious
fiel ds of learning here, he can attain the qualifications set up to
govern his advan cement.
Such a system has much to recommend ' it , t o the f aculty. Some of these
adv anta.ges are:
1. The individual teach er is given a pattern upon which he can
systemati cally plan his ., professional advancernent, and he knows
that his promotion will be based upon objective measures of his
ability.
2. It ~dll go f a r to remove the feeling that promotion largely
depends upon politicol preference. This feeling 'always exists
in the absence of a ,well defined policy governing prOmotions in
salary and rank.
3. It will be extremely, valuable to Heads of Departments and Deans
in impartially evaluating the:tr teachers.
4. It will be extremely valuable to the administration of the
college for considering recommendations for salary increases
and promotions' on the basis of actnal performance.
5. It offers r€'l'Vards t o those vmo merit t hem "and precludes the
establishment of permanent tenure or the "chance of promotion
to ineffective, lazy and non-product ive 'staf f members • .
In the event such a 'r ating system is establ ished it should apply only
to the teaching 'staff an _ should exclude such specialized staf;f members
as Athletic Coaches, Administrative Per sonnel', ' Publicists, etc.
To be effecti ve; such a system should become' a part of the orgenic law
of the college, and should become effecti,.,e 'on a ' stated date, after it
has b-een fully explained to all f aculty members. Once it is established
it should be applied lin thout exception. Every f aculty member shoul d be
rated on the scale once in each calendar y ear. Faculty members i"!flO have
not achieved permanent tenure should re' rated wl t h': especial care, and
notice that their services "r.lll be no longer "needed should be given by
the middle of the Winter Cruarter 'of each year.
SCORING SYSTEM FOR EATING OF FACULTY PERSONNEL
Profession~.Training
Degree: Bachelor 2; Master 4; noctor 9; Honorary 2 17
Advanced Study: 8
Further courses in major or related fields 3
Foundation or other recognized grant 3
Travel, U.S. and Foreign 2
Field Experience: 10
Secondary duty ~ per cent per year
Primary duty "
Minor design or executive work 3/4 ,per cent per year
Major responsibility I per cent per year
Teaching
Organization of Assigned Courses
Teaching Effectiveness
TeG.ching Service ~ per cent per year
Administrat i ve and Committee Service
Investigation
Books
Articles
Projects un d~rvyay
Professional Activities
Membership
Service as officer and committeeman
Attendance at professional meetings
Papers presented at professional meetings'
Instructors •••• ~ ••••••••••••• d5-36
Assistant Professor ••• ~' •••• '." • 37-65
Associate Professor ••• ' •• ~ •••• ;65-80
Professor ...................... 80
Research Professor •••••••• ' •••• 85
Head Professor
13
12
4
6
9
6
4
2
3
2
3
per cent
" "
" "
" "
" II
5.
35 per cent
35 per cant
20 per cent
10 per cent
6.
ALABAMA POLYTECHNIC INSTITUTE
PROPOSED REVISED SALARY SCALE
GRAD. ASST~.
l.
2.
3.
4.
5.
6.
7.
8.
AND RESEARCH FELLOWS':"
480.00
600. 00
720.00
840.00
960.00
1,080.00
1,200.00
1,320.00
SECRETARIES AND STENOGRAPHERS _
1. 1,260.00
2. 1;380 ~ 00
3. 1,500.00
4. 1,620.00
5. 1,740.00
6. 1,860.00
7. 1,980.00
8. 2,100.00'
ASSISTA 'JTS AND OTHER STAFF
1. - 1,860.00
2. 1,980.00
3. 2,iOO.00
4. 2, 220.00
5. 2,340'.00
6. 2,460.00
7. 2,580.00
8. 2,700'.0'0
IN STRUCTO'P.s
l. 2,0'40.00
2. 2,160.00'
3. 2,280.00
4. 2,400.0'0
5. 2,520.00'
6. 2,640.00
7. 2,760.00
8. 2, 880. 00'
AS SI STM~T PROFESSOP.s
l. 2,520.00
2. 2,640.00
3. 2,760.00
4. 2,880.00
5. 3,000.00
6. 3,120.00
7. 3, 240.00
8 . 3,360.00
. ASSOCIA'l'E PROl'''ESSO~
l.
2.
3.
4.
5.
6.
7.
8.
PROFESSOP.s
l.
2.
3.
4.
5.
6.
7.
8.
HEAD I:RO'F'E~SO'P.s
l.
2.
3.
4.
5.
6.
7.
8.
P.ESEARCH 'pROFES~ORS AND RES.
l.
2.
3.
4.
5.
6.
7.
8.
DEANS AND DI RECTOP.s
l.
2.
3.
4.
5.
6.
7.
8.
3,0'00.00
3,120.00
3,240'.00
3,360.00
3,480'.00'
3,600.0'0'
3,720'.0'0'
3,840.0'0
3,540.00
3,720.00
3,900.00
4,080'.00
4,260'.00
4,Lf40.00
4,620'.0'0'
4,800.0'0'
3,900.00
4,080.00
4,260.00
4,440'.00
4,620'.0'0'
4,80'0'.00
4,980'.00
5,160'.00
SPE<2.
4,320'.00
4,560.00
4,800.00
5,040.00
5, 280.00
5,520.00
5,760.0'0
6,000.00
4,320.00
4,560.00
4,800.00
5,040'.00
5, 280.00
5, 520'.00
5,760.00
6,000.00
o
• I
l\lothotmtt Jlol~tl'('~ni(' ~nstitutl'
cAubum. cAlubumu
Mr. R. B. Draughon,
Secretary, .
Board of Trustees,
Alabama Polytechnic Institute,
AU0urn, Alabama
Dear Mr. Draughon:
March 291 1946
Resolution Noo 5 adopted by the Board of Trustees at a
called meeting held on January 21, 1946 contained the following
provision:
IIThat all actions of the President shall be
first approved by the Budget Committee."
In accordance with this provision, President L. No Duncan
called a meeting of the Budget Committee of the Board of Trustees,
which was held at 11 o'clock A.Mo , March 28, 1946 at the President's
home.
Upon the invUation of President L. N. Duncan, the undersigned
attended this meeting and was by unanimous vote of the Budget
Committee elected Acting Secretary of the meeting.
The meeting was called to order at 11 O'clock A.Mo and the
following persons, being all the members of the Budget Committee
of. the Board of Trustees, were present: Honorable Paul So Haley,
Ghairman, Honorable To Do Samford, Honorable W. B. Bowling, Honorable
S ~ L. Toomer.
Attached hereto is a copy of A RESOLUTION APPROVING SMALL SALARY
INCREASES, A PLAN FOR SABBATICAL LEAVES, A UNIFOIiI1 SCALE OF SALARIES
AND THE ESTABLISHMENT OF A SYSTEM OF FACULTY RATING FOR PROMOTION
IN RANK AND SALARY, FOR THE STAFF OF THE ALABAMA POLYTECHNIC INSTITUTE.
Each of the four sections of th~s resolution were considered separately
and put to vote and same were adopted by the unanimous vote of all
fonr of the members present. This copy, as you can see, has been also
personally signed by all of the members of the Budget Committee.
It will be appreciated if you will accept this memorandum as the
minutes of the meeting and. we are pleased to attach hereto a complete
file of the list of salaries referred to and made a part of this
resolution.
WTI:ed
Attachment
.. . W. T. Ingram
Business Mana
ALABPMA POLYTE:CHNIC INSTITUTE
BUr.GET COMMITTEE OF THE BOARD OF TRUSTF~:ES
Meeting Thursday 11 A. M.
March 28, 1946
A RESOLUTION APPROVING S {.II.LL SALARY INCREASES, A PLAN FOR SABBATICAL
LEAVES, A UNIFOHM SCALE OF SALAPJES AND THE ESTABLISHMENT OF A SYSTEM
OF FACULTY RATING FOR PROMOTION IN Rf~K AND SALARY, FOR THE STAFF OF
THE ALABM'JA POLYTECHNIC INSTITUTE.
~~EREAS, Hesoluti on No. 5 adopted by the Board of Trustees at a called
meeting held on J anua.ry 21, 191+6, proyides as foll ows:
"That all actions of the Presi dent shall be first approved
by the Budget Committee,1I and
V1JHEP..EAS, the action of the Presi dent under t he terms of the above mentioned
resolution of the Board of Trustees of the Alabama Polytechnic Inst.itute
have now been submitted t o t.he Budget Committee as provi ded;
TH &D~FOP..E , BE IT PESOLVED, by the Budget Comnuttee of the Board of Trustees
of the Alabama Polytechnic I nstitute a.s follo s:
1.
2.
3.
~ .
That t he annual sal ari es of the s everal employees
listed in the attached proposal, which i s hereby
ma.ce a p art of this resolution , be approved in the
amount set opposite their respecti ve name5 and
titles , and become effective April 1, 1946 .
That the system of Sabbatical l eaves for the teaching
f aculty reconmenc1ed by President L. N. Dun c('ln and
submitted t o the Board of Tr~st ee s of the Alabama '\
Polytechnic Insti tute in support of' Resol ution No. 5 /
be approve ' and established as authorized by said ./ /
reso uti on • .-------.-/
That the salary scale for emplo ees , c3_ttached hereto and
made a part of this resolution , as set f orth in Secti on 3
of Resolution No.5, adopted January 21, 1946, be and
the same is h ereby approved.
That the system of f A.culty r ting as a basis of ac ulrlng
tenure and promotion i n r ank and . al ary as proposed by
Presi rent L. ' . Duncan and a.s authorized by r esol ution
of the Board of Trustees be an the scune is hereby approved.
~2:_?f~_
Paul S. Ha ey, chaI;n-an--(};
7 7S:.:f~ Thos . D. J!:~r
~r~ L . _._~
S. L. Toomer, . ember
BOARD MINUTES
June 3, 1946
Resolution No. 1 - Approval of Minutes of rrevious Meeting
II No. 2 - Approval of Degrees Awarded 1945-46
II
II
"
No. 3 Approval of Budget 1946-47
No. 4 - Authorizing the Director of the Agricultural
~xperiment ~tation to Purchase for Experi­mental
Use ~ Parcel of Land Containing 100
Acres More or Less at a Price Not to Exceed
$12,000.00
No. 5 - Authorizing the President of the Alabama
Polytechnic Institute to Purchase for Ex­panding
the Campus a Parcel of Land Con­taining
20 Acres , More or Less, at a Price
Not to Exceed ~30,OOO.00
II No.6 - Sale of Y.M.C.A. Lots
" No. 7 Sale of Property on South Gay Street
" No.8 In Recognition of Fifty Years of S'ervice -;V/.A.G-/..E;I;,r
II No. 9 - On the Death of Professor John Frederick Duggar
" No .lO - On the DeA.th of Thomrts Vling Sparrm, Jr.
" No.ll - Retirement Benefits for Extension Service Workers
" No.12 - Death of Doctor Henry ~lifton Pannell
I '
BOARD MINUTES
June 3, 1946
The Board of Trustees met in the annual meeting at 11 A. M., June 3, 1946,
in the home of the President on the campus of the Alabama Polytechnic In­stitute.
In the absence of Uovernor Sparks, and upon motion by Paul S. H
by S. L. Toomer, Colonel T. D. Samford was unananimously elected
Tempore of the meeting.
ey, seconded
Chairman Pro-
The meeting was called to order by Chairman Samford and upon roll call the
following members were present:
W. B. Bowling, Paul S., Haley, . F. W. Hare, E. B. Norton, Earl M.
McGowin, Walker Reynolds, T. Dc> Samford, S. L. Toomer.
and the following members were absent: Governor Chauncey Sparks, Judge R. K.
Greene, and Doctor Edward A. O'Neal, Frank P. Samford.
President L. N. Duncan, Secretary R. B. Draughon, Business Manager W. T. Ingram,
Director of the News Bureau, J. N. Baker, and Miss Berta Dunn were also present.,
A quorum being present, the Chairman then opened the meeting for discussion
of the business in hand.
Colonel Samford called attention to the presence of one new member of the
Bo rd, Mr. Earl McGowin, and a hearty welcome was extended to him. Doctor
Duncan explained that the other new member, Mr. Frank P. Samford, had asked
to be excused due to a previous important engagement out of the state.
Upon motion by P. S. Haley, seconded by S. L. Toomer, the following resolution
was adopted:
HESOLUTION NO. 1
APPROVAL OF MINUTES OF PREVIOUS MEETING
BE IT P~SOLVED that the minutes of t he called meeting of the Board of Trustees
of the Alabama Polytechnic Institute on January 21, 946, be approved as re­corded.
Upon motion by F. W. Hare, seconded by P. S. Haley, the fol~ owing resolution
was adopted:
RESOLUTION NO. 2
APPROVAL OF DEGHEES AWAHDED 1945-46
(Official copies filed in envelope of Exhibits to be made a part of these minutes)
BE IT RESOLVED by the Board of Trustees of the Alabama Polytechnic Institute that
the degrees awarded by the l"aculty and the Executive Council for the Scholastic
Page t wo
Board Minutes
June 3, 1946
Year 1945-46, be approved and that a list of the same be attached and become
a part of this resolution.
Upon motion by Pe Sf> Haley, seconded by W. B. Bow ing, the following r esolution
was adopted:
RESOLUTION NO. 3
APPROVAL OF ' BUDOET 1946-47
BE IT RESOLVED by the Board of Trustees of the Alabama Polytechni c I nstitute as
f ollows:
SECTION 1: That the budgets for the ~ollege Proper Division, the Agricultural
Experiment Station Division, and the Agricul tural Extension Ser­vision
of the Alabama Polytechnic Institute covering current funds,
endowment and trust funds , plant funds , and related funds for the
fiscal year beginning July 1, 1946 and ending June 30, 1947, as
presented by the President, and approv ed by the Budget Committee
of the Board of Trustees , be and t he same are hereby adopted~
SECTION 2: Provided, however, that t he amounts fixed in the budgets for the
. year 1946-47 and set opposite the names of the respective officers ,
teachers, employees and attaches of the Al abama Polytechnic In­stitute,
shall be understood t o be estimates only and not fixed
salaries, and in no s ense promises to pay and only sums fixed as
a basis for relative amounts t o be pai d to such named officers ,
teachers , employees, ~~d attaches upon a r atio or percent of pay­ment
of funds and/or income of the i nstitution for the annual
support and maintenance of s ai d institution. And nothing in
said budgets shall be accept ed or .. const rued to be legal obli­gations
or liabil ities against the Alabama Polytechnic Institute .
SECTION 3: That the salary scale listed in this budget is hereby approved and
adopted, and, in cases where it i s to t he best i nt er est of the
insitution and t he peo Jle of the ~t ate to retain the services of
outstanding members of t he staff or to fill vacanc ' es with
people of unusual per sonalities , training and capacit ies , the
P resi d en~ i s authQr"zed and empowered with the approval of the
Budget 00mmittee to pay s alaries wit hi n reason above the s cale.
Upon mot i on by S. L. Toomer, seconded by F. W. Hare, the follovu:i..ng resolution
was unanimously adopted;
RESOLUTION NO. 4
AUTHOP~ ZING THE DI RECTOR OF THE AGRICULTURAL
EXPERIMENT STATION TO PURCHASE FOR EXPERIMENTAL
Page three
Board Minutes
June 3, 1946
USE A PARCEL OF LAND CONTAINING 100 ACRES
MORE OR LESS AT A PF.ICE NOT TO EXCEED
$12,000.00
WHEREAS, The Alabama Agricultural Experiment Station needs to enlarge the Sand
Mountain Sub-Agricul tural Experiment Station, and
~llEREAS, it is now possible to purchase a parcel of l and djoining sai d Sand
Mountain Sub-Station which will materially aid the experimental work
that is now being done at that sub-station:
NOW, THEREFORE, BE IT F~SOLVED:
That M$ J. Funchess, Director of the Agricul tural Experiment Station,
or such person as may be acting as such, be authori ued to purchase
the following described parcel of land at a pri ce not to exceed
$12,000 and to pay such purchase price upon receipt of a good warranty
deed conveying title to sai parcel of land:
SWt of the SE~, less 12 feet on W/side and less 9.5 acres
SoT.R.
on East side, 30 acres •••••.••••••••••• ••.• •.••••• 36-8-6
S! of NE~ of NE~, 20 acres •• 0 •••••••• os 0 • • • • • • • • •• 1-9-6
S! of SEt of NE!, 20 acres ••••• o •••••••••••••••• • • 1-9-6
Et of N~Tr of N~¥, 20 acres •••••••••••••••••••••••• 1-9-6
~2 of swi of NEt, less S!, 10 acres ••••••••••��•••• 1-9-6
Upon motion by S. L. Toomer, seconded by Fe W. Hare , the following resolution
was adopted:
RESOLUTION NO. 5
AUTHORIZING THE PP~I DEN T OF THE ALAB_~ POLY­TECRNIC
INSTITUTE TO PURCHASE FOR EXPANDING THE
CAMPUS A PARCEL OF LAND CONTAINING 20 ACRES,
MORE OR LESS, AT A PRICE NOT TO EXCEED
$30,000000
WHEREAS, The Alabama Polytechnic Institute needs to enlarge the campus, and
WHEREAS, it is now possible to purchase a parcel of land bounded on all si des
by present lands of the Alabama Polytechnic Institute,
NOW TH~FORE, BE IT RESOLVED:
That L. N. Duncan, President of the Alabama Polytechnic Institute,
or such other person as may be acting as such, be authorized to
purchase the following described parcel of l and at a price not to
exceed $30,000.00, and to pay such purchase price upon the receipt
of a good warranty deed conveying title to said parce~ of land:
20 acres, more or less, of land in the western part of
Page four
Board Minutes
June 3, 1946
the Town of Auburn, bounded on February 17, 1919 as follows:
On the East by the lots of A. H. Cox and Lige Lampkin and by
the land of the Alabama Polytechnic Institute; South by the
land of James H. Farrar; and on the West and North by the
Auburn and Tuskegee road. This being the same property as
that conveyed by R. M. Mitchell an his wife ~elyn Mitchell of
Rutherford, Alabama, to C. A. Cary of Auburn , Alab&~a , under
date of February 17, 19l9, by warranty deed and recorded in the
Office of the Judge of Probate of Lee County, Alabama, in
Record of Deeds, Volume 117, page 472. Said tract of land
being now bounded on all sides by property owned by the Alabama
Polytechnic Institute, exc~t on the ~outh where it is bounded
by property conve~ed by the Alabama Polytechnic Institute, to
an agency of the federal Government. Said tract being in the
shape of a triangle, the long side of vmich still abuts the old
Tuskegee Hoad, kno-wn as the Wire Road$ Together with all im­provements
and appurtenances thereunto belongingQ
A general discussion followed the adopti on of the above resolution as to the
source of funds for the purchase of the above property. As a resu t of the
discussi on the Board directed President Duncan to investigate the possibility
of paying for the Cary property out of reserves held by the Ex~eriment Station.
If such funds may be used for the purpose~ the Board directed President Duncan
to so use them.
Upon motion by P. S. Haley, seconded by E. B. Norton, the following resolution
was unanimously adopted:
RESOLUTI ON NO. 6
SALE OF Y.M.C.A. LOTS
WHEREAS, The Alabama Polytechnic Institute oV'ms and has good vvarranty deed
covering a pa.rcel of land situated in the (;ity of Auburn, Lee County,
Alabama, more particularly described as follows, to wit:
"That certain tract or parcel of land in Auburn, Lee County,
Alabama, knoilm as the Y. M. C. A.. lots and more particularly
described as follows, to 'Wit: from the Southwest corner of
the lot of the Lambda ~hi Alpha fraternity on the northern
boundary of West Magnolia venue and the point of beginning of he
property herein described, go thence in a Westerly di rection
along the Northern boundary of Magnolia Avenue 143.9 feet to
the Southeast corner of the lot of Uoctor Fred Allison, thence
in a Northerly direction along the Eastern boundary of said
Allison lot 214.0 feet to the property of the J. M. Thomas
estate; then in an Easterly direction along the Southern bound­ary
of said J. M. Thomas Estate property 138.3 feet; thence
in a Southerly direction along the Western boundary of the
Lambda Chi Alpha lot, nd perpendicular to Magnolia Avenue
Page five
Board Minutes
June 3, 1946
211.4 feet to the point of beginning; said property being
the same as conveyed to the Alabama Polytechnic Institute
by warranty deed dated November 15, 1918, said deed recorded
in Deed Volume 117 at Page 370 in the Office of the Judge
of Probate of Lee County, Alabama", ;md
WHEREAS, the above described real estate does not join the campus of the Alabama
Polytechnic Institute and is not required f or the proper development
of the Alabama Polytechnic Institute cmnpus.
NOW THEREFOF~ BE IT RESOLVED:
By the Board of Trustees of the Al abama Polytechnic Institute that
L. N. Duncan, President, or such per son as may be acting as President,
be and he is hereby authorized, directed, instructed and empowered
to properly advertise the above described property for sale to the
highest and best bidder for a consideration of. not less than Fifteen
Thousand Dollars ($15,000.00).
BE IT FURTHER RESOLVED:
By the Board of Trustees of the Alabama Polytechnic Institute
that upon receipt of satisfactory offer to purchase that L. N.
Duncan, President, or such person as may be acting as President,
be and he is hereby authorized, directed, instructed and empowered
to convey the said property to the highest and best bidder by
executing a warranty deed and furnishing an abstract of tit e upon
the payment of the consideration as provided in thi s resolution.
Upon motion by P. S. Haley, seconded by E. B. Norton, the following resolution
was unanimously adopted:
RESOLUTION NO. 7
SALE OF PROPERTY ON SOUTH GAY STREET
WHEREAS, The Alabama Polytechnic Institute owns and has good warranty deed
covering a parcel of land situated in the City of Auburn, Lee County,
Alabama, more particularly described as follows, to wit:
"From Alab rna Geodetic marker number 39 located at the
intersection of South Gay Street and Thach Avenue, in
the City of Auburn, .hlabama, run North 1 degree 2~ minutes
West 359.4 feet to a point on the west margin of South Gay
Street and the beginning point of the lot here to be described
and conveyed; from this beginning point run South 89 _egrees
01 minutes West, 376.6 feet; thence North 0 degrees 26 minutes
East, 111.0 feet; thence North 89 degrees 01 minutes East,
376.2 feet to the west margin of South Gay Street; thence South
o degrees 14 minutes West, 111.0 feet along the west margin of
South Gay Street to the point of beginning", and
Page six
Board Minutes
June 3, 1946
~~EREAS , the above desctibed real estat e does not joing the campus of the
Alabama Polytechnic Institute and is not required for the pr oper
development of t he Al abama r olytechnic Institut e campus.
NOW, THEREFORE, BE IT P~SOLVED:
By the Board of Trustees of the Alabama Polytechnic Institute :kb:::att.
iiij8l3KXtRiltnjllI&Xfa9~hill~~~;y tha.t L. N. Duncan ,
President, or such person as may be acting as Pres i dent, be and he i s
hereby authorized, di rected, instructed and empowered to pr operly ad~
vertise the above described propert y for s e t o t he highest nd best
bidder for a consideration of not less than Fi fteen 1housand Dollars
($15,000.00).
BE IT IDR'lRER ~ESOLVED:
By the Board of Trustees of the Alabama Polytechnic Institute that
upon recei pt of satisf actory offer to purc has~ that L. N. Duncan,
President, or such person as may be acting as Pres i dent, be and he
is hereby aut horized, directed, i nstructed and empowered t o convey
the s aid pr operty t o the highest and best bidder by executing a
warranty deed and furnishing an abstrcct of title upon the. payment
of the consideration as provided in this resolution.
Upon motion by S. L. Toomer, seconded by Walker heynolds, the following reso­lution
was adopted:
RESOLUTION NO. 8
IN P~COGNI TION OF FIFTY YEARS OF SERVICE
WHEREAS, M. A. Glenn, affectionately known to thousands of students and
al umni as "Miss Alliel1
, completes this year a half century of
loyal and devoted service to Auburn ;
AND WHEREAS, she and her revered f ather before her are the only Treasurers the
institution has ever employed, serving from its establishment in
1872;
THEREFORE, BE IT RESOLVED, by the Board of Trustees:
1. That the long and f aithful s ervice of M. A. Glenn,
Treasurer of the Alabama Polytechnic Institute, is
hereby gratefull y r ecognized and acknowledged; and
20 That this Board, individually and collectively, wishes
for "Miss lll i ell continued health and happines , secure
in the affections of' the th ousands of young men <"..ud
women whom she has served so well.
Page seven
Board Minutes
June 3, 1946
Upon motion by F. W. Hare, seconded by W • .ri. Bowling, the following resolution
was adopted:
RESOLUTION NO. 9
ON THE DEATH OF PROFESSOR JOHN FREDERICK DUGGAR
WHEP£AS, John Frederick Duggar, ~ioneer in Agriculture, author, teacher, editor,
former Director of t he ~gricu tural Experiment Station, died on Decem­ber
26, 1945, in the fiftieth year of service to the Alabama Polytechnic
Institute;
AND, VHEP~AS , Doctor Duggar's l abors in the field of Agriculture, his researches,
and writings have enriched rural life in Alabama, and made great contri­butions
to the economic development of the State;
THEREFORE, BE IT RESOLVED by the Board of Trustees:
1. That it go on record in this expression of sorrow over the passing
of a great and useful citizen whose accomplishments reflected
great credit upon Auburn, and
2. That a copy of thi s resolution be recorded in the minutes of this
meeting and copies be forwarded to his family.
Upon motion by Walker Reynolds, seconded by Earl McGowin, the following resolution
was ado pt ed:
RESOLUTION NO. 10
ON THE DEATH OF THOMAS W1l~G SPAP~OW, JR.
WHEP~S, Thomas Wing Sparrow, Jr., Assistant Professor of Mechanical Engineering,
died on April 30, 1946;
AND WHEP~S, his death marks the passing of a teacher of great prn~se , and a
loved and respected character;
AND WHEREAS~ as former student, gradu e student, and teacher he demonstrated
ability, genius and Christian char acter;
THEREFORE, BE IT P..ESOLVED by the Board of 'l'rustees:
1. That it go on record in this exoression of sorrow over
the loss of one of the most promising young members of
the teaching staff in the Engineering School; and
2$ That copies of this resolution be f orwarded to members of
the f amily of Professor Sparrow.
Page eight
Boar Viinutes
~3, 1946
o (A Ie-
Upon motion by E. B. Norton, seconded by P. S. Haley, th~ following resolution
was unanimously adopted:
RESOLVED:
RESOLUTION NO. 11
RETIREMENT BENEFITS FOR EXTENSION SERVICE WORKERS
1. It is the sense of this ~oard that a workable Retirement System,
for the employees of the Extension Service, with prior service
credits and benefits comparable to the State Retirement System,
is desirable and should be establishe ; and
2. That Director P. O. Davis be asked to prepare a complete layout
of the plan, together with the means for i ts operation, devel­opment
and maintenance for the consideration of the Executi,v e
Committee; and
30 That the same be referred to the Executive Committee nth po er
to act.
Upon motion by E. B. Norton, seconded by S. L. Toomer, the follolnng resolution
was unanimously adopted:
RESOLUTION NO. 12
DEATH OF DOCTOR HENRY CLIFTON PANNELL
WHEREAS, Doctor Henry Clifton Pannell was elected to the office of State Super­intend
~nt of Eguc ation without opposition on May 7, 1946, and died
suddenly. n Sunday morning ay 26, 1946; and
WHEREAS, the St te of A abama has lost an outstanding citizen vmose life was
devoted to the cause of public education in this stat e; and
WHEP.EAS, by virtue of his office Doctor Pannell would have become a member of
th·s Board of Trustees;
NOW, THEREFOP~, BE IT RESOLVED:
1. That the deth of Doctor Henry Clifton Pannell removes from the
scene one of Alabama's more useful, earnest, and devoted c·tizens;
and
2. That the cause of public education in this st ate is serously affected
by his passing; and
3. That the Board of Trustees of the Alabama Polytechnic Institute
go on record as expressing sorrow and regret at the loss of one
whom they had looked forward to welcaning as a member; and
4. That copies of this resolution be furnished t o the family of Doctor
Pannel , to the Al abama Educ ation Association, and to the Press.
Page nine
Board Mihutes
June 3, 1946
There followed a general discussion of the President' s Report, in wh· ch octor
Duncan presented a summary of the housing that had been added during the current
year, and pointed out the critical shortage of faculty and student housing for
the coming year.
The Board of Trustees expressed regret at the departure of State Superintendent
Elbert. B. Norton from the State of Alabama and congratulated him upon his ex­cellent
services to this Board during the time of his occupancy of the Office of
State Superintendent of Educati on. The Board expressed to Doctor Norton all
good wishes for success and happiness in his new duties with the United States
Office of Education.
On motion of Paul S. Haley, seconded by F. • Hare, and unanimous vote of the
members present, the Board recessed to meet again on Homecoming Day, October
5, 1946.
R. B. Draughon
Secretary
[I
o
EXECUTIVE COMMITTEE
BOARD OF TRUSTEES
June 15, 1946
The Executive Committee of the Board of Trustees met in called
session at the Home of the President on the campus of the Alabama
Po ytechnic Institute, on Saturday, June 15, 1946, with the following
members pr esent:
Colonel Te D. Samford~ Judge W~ B$ Bowling, Senator S. L. Toomer.
The fo lowing members were absent: Judge Francis W. Hare,
Mr. Walker Reynolds
The meeting of the Executive Committee was called as the result
of a resolution (No. 11) of the Board of Trustees in Annual eeting,
June 3, 1946, on the question 0 a Retirement P an for employes of
the Agricultural Extension Service of the Alabama Polytechnic Insti­tute.
The reso ution directed Mr. P ~ o. Davis, Di rector, to prepare
a complete layout of the plan, together with the means for its operction,
development, and maintenance for the consider tion of he Executive
Committee, and that the same be referred to the Executive Committee
wit h power to act~
r'. P. O. Davis , Director of Extension, presented the attached plan
an explanation~ The Committee questi oned r. avis at ength on the
proposal.
As a res t of detailed discussion the Executive Committee deferred
approval, pending clarification of legal aut hority of the Board to
approve the disbursement of ' funds as contemplated in the proposal,
and more spec· fie l ayout of the plan. The Committee directed Presi dent
Duncan to request an official ruling of the Attorney-Gener of
Al abama on the question.
The Committee approved the rev~s~on in the Budget of the Extension
Service, on motion to allow it by S. L. Toomer, seconded by Judge
W. B. Bow ing. A copy of the revised budget for the mont hs of May
and June is made a part of these minutes as Exhibit A, and filed in
a separate envelope
R. Be Draughon
Secretary
[i
EXTENSION SERVICE
A LA IIAMA POLYTECHN IC INSTITUTE AND UNITED STATES
DEPARTMENT O F AGRICULTURII CO·OPERATING
Dr. L. N. Duncan, President
Alabama Polytechnic Institute
Auburn, Alabama
My dear Dr. Duncan:
Auburn, Alabama
June 11, 1946
Since talking with you yesterday I have done much more t hinking about
retirement funds for extension workers. Again I regret that our proposal of
June 3 was misunderstood.
About two years ago we requested permission t o begin accumulating
funds and setting t hem aside in escrow for retirement benefits, with the
understanding that plans for using them would be submitted later. Until such
plans were submitted and approved the funds would be held in tact. Ultimately
we would have a system of our own. '.I.'his was not approved .
MY request of June 3 was merely for permission to use
funds available (not otherwise obligated) this fiscal 'year t o
workers get i nto the Federal Civil Service Retirement System.
contemplated; such having been rejected.
all the extension
help extension
No new system was
The Alabama Teachers Retirement System is retroactive for teachers.
The state pays seven per cent (3~ per cent for the individual and 3i per cent
as the state ' s part) on prior service . Our desire is to pay five per cent for
prior service into the Federal Civil Service uetirement System for the manda­tory
period beginning January 24, 1942. We have checked our records and find
that t he mandatory payments from Januar y 24, 1942 t hrough April 30, 1946 total
$179, 985.00. This includes all workers, county and state. The total has in­creased,
of course, since May 1.
Due to vacanci es, inability to find suitable personnel , reduced travel,
and other factors we are now in position to put into this approximatel y $50,000
for t he fiscal year which will end September 30, 1946 . We can't be certain as
to the exact amount because of several variable factors. If, t herefore, the
board approves t his .amount I hope they will do so with tolerance in order that
we may increase it or decrease it as exact requirements dictate.
Payments will be made on a pro rata basi s, so that all will be treated
alike . In other words, each will be helped the same per cent .
Total mandatory payments f or a few workers under t he federal system
are:
\J
Dr. L. N. Duncan
L. L. Self
T. A. Sims
May I. Cureton
John W. Pate
M&~e Thorington
A. G. Harrell"
-2-
Mandatory Payment
$920 .25
798·45
745.41
776.11
713·91
108.75
Ju.n.e 11, 1946.
In view of the fact that many have not applied for this retirement
some consideration must be given to this. But we can't determine this with
any reasonable accuracy until near the end of the state fiscal year .
You made inquiry about benefits under this system. Several factors, of
course, are involved, including period of service, age at retirement, rate of
pay . An employee has the privilege of retiring at his option at ~n.y time after
attaining age 60 if he has served 30 years or more , age 62 with 15 years of
service, or on a reduced annuity at any time between age 55 and 60 'with 30
years of service. Retirement is compulsory at 70 vdth 15 years of service.
In case separation occurs between the ages 55 and 62 the employee can
still elect full benefit at age 62, or a percentage at the other ages; 93 per
cent at 61, 86 per cent at 60, etc.
The follovnng workers, paying mandatory amounts listed above, ¥dth 30
years of service to their credit plus current payments, would receive at age 62
(assuming they made the optional payment and a little less if such paynlent were
not made) the following amounts:
L. L. Self
T. A. Sims
May I. Cureton
John W. Pate
Mamie Thorington
A. G. Harrell
Annuity (30 years of service)
$2057.14 (App. $170. per mo.)
1782.25
1594.29
1564·28
1478.57
1285.71
All of this is explained in the statement enclosed; and the enclosed
publication, entitled "Your Retirement System. "
Resolution by the board of trustees on June 3 reveals that they were
t hinking of a new and separate retirement ~stem for Extension ervice workers.
I strongly urge that no new system be proposed, but that we do all that we can
to get all of our personnel into the Federal Civil Service Retirement System,
which i s better t han anything we can possibly do on our o,V,n.
If they approve $50,000 for this year it may be considered a "piecemeal"
job. This is unavoidable because it is impossible for us to manage our funds so
as to put into retirement in one year the total of $179,985.00 for prior service.
If, however, our request of two years ago had been approved we would be much
nearer this than we now are, because we would have had an accumulation of two
Dr. L. N. Duncan -3- June 11, 1946 .
years prior to t he current year.
It is not, of course, ou intention to make contributions t o individ­uals
for stay-ing in t he service aft er being admitted . This i'd.ll be an obligation
of the individual on a salary ded ction basis .
I resnectfully ask that you call a meeting of the executive committee
at a very early date and pr esent this to them. Du.e to mislmderstanding in the
past I ' d like the privilege of meeting with them to explain fully this proposal
and also past efforts on my Dart.
Let me say also th .t the r evised budget which we submitted (and which is
customary) is the same as that alrea.dy approved to be effective July 1, except
that it is ef fe ctive May 1, 1946; and from federal funds only. This was made
possible by recent change in Washington in the use 0 Bankhead- Flannagan funds,
giving us more latitude on them.
P . O. Davis,
Di rector .
t'OD : J .
"\' ,
FEDERAL RETIREMENT
By
Charles A. Sheffield
Field Agent, Southern States
(At Auburn, Dec. 20, 1945)
We are all interested in retirement, especially if it offers a measure of
security and the knowledge that a regular income will be ours at the end of our
active careers.
Retirement affords, it seems to me, the following benefits:
(1) The improvement of the staff, as it facilitates the elimination of
the superannuated and disabled workers.
(2) Helps to promote the efficiency and the morale of employees.
(3) Increases tne security of the extension worker.
(4) Helps to establish extension as a profession.
(5) Provides a systematic system of saving.
(6) It provides benefit s to dependents in case of death of an employee
before retirement, whether in line of duty or in case of ordinary death.
(7) Retirement provides a rewarti for long yearso,f service.
From the viewpoint of the employee, the retirement system helps to compen­sate
for modest scales of pay, relieves anxiety for the future, and furnishes
a convenient means of regular saving.
What is Federal Retirement?
Federal retirement is a part of a social security program and was put in
force by the Federal Government in 1920 through enactment ~f the Civil Service
retirement law. The law provided a plan whereby it joined with its own em­ployees
in assuring their freedom from want in later years. Federal retire­ment
thus became effective on August 1, 1920.
I want t~ point out, though, that the 1920 Act was based largely ~n the
conception ..,f the service pension, such as has long been current in military
and naval circles, although it provided for contributions from emp~oyees. It
was not until the Act of May 29, 1930 that a true annuity system was established
and based on sound actuarial principles. Contributions from employees are
mandatory while the Government is obliged to contribute a percentage of the
payroll under carefully prescribed conditions.
Federal employees share in this plan through the 5 percent deduction made
from their salaries. Federal workers also have the privilege of making volun­tary
contributions to purchase additional annuity. Most states now have retire­ment
systems of some form, but a lot of state extensj.on work ers feel the retire­ment
system they have is not adequate. In 1940, through the sponsorship and
good work done on the part of the National County Agentsl and Home Demonstration
Agents' Associations, the Congress passed an enabling act which made it possible
for states to get retirement acts passed and use up to 5 percent of Federal funds
for employer contributions, provided the amount was matched with employee contri­butions
or state funds. So Smith-Lever ftlnds may be used now in states for
retirement.
-2-
The lVashingt~n extension offi ce recently worked out with representatives
of the Civil Service commission a procedure to be followed in handling applica­.
tions of cooperative extension workers for inclusion under the Federal retire­ment
system.
Section 3( a) of the United States Retirement Act which states to whom the
Act applies, reads in part as follows:
"This Act shall apply to all officers and employees in or under the execu­tive,
judicial, and legislative branches of the United states Government, and
,to all officers and employees of the municipal government of the District of
Columbis, except elective officers and heads of executive departments:
"The minutes of the U. S. Civil Service Commission of July 29, 1944, re­garding
the applicability of the Retirement Act to certain positions and policy
to be followed in determining whether or not persons ar~subject to Sectioh 3(a)
of the Retirement Act, as amended, state that the 'words 'in or under the execu­tive,
judicial, and legislative branches of the United states Government' appear­ing
in Sectioh· 3(a) of the Retirement Act shall be construed to include only
persons who (a) are engaged in the performance of Federal functions under autho­rity
of an Act of Congress or an Executive order and ( b) are appointed or employ­ed
by a Federal officer, and (c) are under the supervision and direction of a
Federal officer and for these reasons are officers or employees of the United
State s Government."
Application
We cannot make a blanket endorsement, and every extension worker's appli­cation
must be considered on an individual basis. Each employee who desires to
be included under the Federal retirement system should fill out an application
for service credit (Form 3012) and send it to the Extension Service at 'r,Tashing­ton,
D. C. The application should be accompanied with a check in favor of the
Treasurer of the United States to cover the mandatory ,deposi t of 3~ percent of
basic salary from' January 24, 1942 to June 30, 1942, inclusive, and 5 percent
of basic salary from July 1, 1942 to date. (No interest will be charged on
this mandatory deposit.)
Vvhen the mandatory. deposit is received from the applicant, the application
for eptional service credit will be certified by our office" to the Commission
for service prior to January 24, 1942.
The Commission will determine the optional deposit (which includes interest
at 4%) between the period August 1, 1920, and January 23, 1942, and nElltify the
applicant the amount and method of making the deposit. Failure to make this
dep~sit will not deprive the applicant of credit, but will result in a reductign
of the prospective annuity.
1f'!e believe that the optional deposit should be m,,, d ~), howcwer, if it is at
all possible for you to make it. Such deposit is placed to your credit, draws
4% interest, and increases the annuity to which you will be entitled. If you
should pass out of the picture before retiring, the sum of your contributions
is paid to your beneficiary or your estate.
The optional deposit does not have to be made at one time but may be made
over a period of years in monthly or quaterly installments t 'o sun your conven­ience.
4 'I ~) I
(
f ,) I
I j
-3-
Soon aft er making the m,";ndatory deposit and application for service credit,
you should fill out form 2806 de signating your beneficiary who will r eceive the
sum st anding to your credit in the retirement fund in case of death • .
Several states have r etirement systems for county agents and other exten­sion
workers which are as liberal as the Federal syst em, and in some cases pr'o­bably
more liber al than the Feder al plan. Ext ension workers in those st ates will
not be int er ested in the Federal plan.
cost and Benefits
There are six applications pending at the present time, 2 county agents, 3
state directors, and 1 county agent leader. Each has made the mandatory deposit
of 3~% 0f basic salary from January 24, 1942 to June 30, 1942, ~nd 5% from
July 1, 1942 to date.
The Civil Service Commission will notify these folks of approval .of their
applications for service credit and the amounts of optional deposit, including
interest at 4% for service between August 1, 1920, and J anuary 23, 1942. From
that time on, those who continue in the service will send in their monthly
contributie)Ds of 5% of basic s alary until they retire. When a numb er of extensioN
workers in a st ate have had their applications approved by the Civil'Service
Commission, it is ,suggested that the college arrange to make monthly retirement
deductions of 5% and send in the aggregate contribution for all employees covered
at the close of each mOhth.
If the optional deposit is not made, each $100 due the fund by a male appli­cant
. for annuity at age 60 will reduce his annuity by about $7.62 a ye'ar. Con­sequently,
if $4,000 was due as optional deposit, his annuity would be reduced
by about $305.
(1) Mandatory
January 24, 1942)31%
June 30, 1942 ) 2
July 1, 1942)) 5%
Date
5% monthly future
(2) Optional
Costs
( a)
(b)
Date of appointment or August 1, 1920 to June 30, 192~)2~%
July 1, 1926 )31%
June 30, 1942) 2
(3) Additional deposits. Maximum 10% - minimum $25. 3% interest.
The retirement law provides for four types of retirement: age, optional,
disability-, and discontinued ~ervice. The compulsory r etirement age is 70 years.
-4-
An employee may retire at his option any time aft er age 60 if he has
served 30 years or mor e , at age 62 with 15 years' s ervice , or on a r educed
annuity at any time between age 55 and 60 with 30 years service .
An employee , who becomes tot ally disabled aft er having complet ed at least
5 years' service , may be granted an annuity.
Any employee separ ated from Federal employment after serving 5 years or
more has the right to a future annuity regardless of the r eason for separ ation.
In such ca s es, payments of annuity begin at age 62 if the employee r e signed or
was discharged for cause . '
Three methods for computing annuities are provided, known as Plan I, Plan
II, and Plan III. Whichever of the se three plans will produce the highest
annuity is generally us ed.
The Civil' Service Cornrilission has issued' C! 'little booklet entitled I1Your
retirement systeml1 which gives the ans;,vers to many questions concerning the
r e ~irement l aw.
Examples of Retirement Benefits
state Home Demonstration Agent, 62 ye ars old, with 24 years I s ervice,
highest aver age s al ary for 5 years - '$3,400, can make mandatory deposit of
$715.83 and r e ceive an irrunedi at e annuity of ~n,286 per annum. If she made
full deposit from August 1, 1920 of about ~ 3,250, annuity would be $1,530. '
County Agent, 70 years ,old, with 31 years' service , highest average sal ary
of $3,648 for 5 years, made a mandatory deposit of $600 through June 30, 1945,
will r eceive immediat e annuity of $1, 250. If he makes full deposit of $4,100,
would r eceive $1,670 annuity.
• it _ . .
I
CUTIVE COMMITTEE
BO 0 STEES
September 27, 1946
he Execut ve Committee of the Board of Trustees met in called session at the
home of the President on the campus of the Alabama Polytechnic nstitute, on
Friday, September 27, 1946, with the following members present:
Judge • B. Bowling, Judge Francis W. Hare, Mr. alker eynolds , ~r. • L.
Toomer.
The ollowing was absent: Colonel T. • Samford.
In the absence of Colonel T. D. Samford, Chairman, Jud e W. B. Bowling was
elected Chairman Pro Tempore by accliimation.
A quor\llIl being present the Ch8,irman opened the meeting for usiness.
President Duncan explained the meeting of the Executive ommittee was called as
the result of action taken by said committee at a meeting on June 15, 1946,
de erring approval of the Retirement Plan for employees of the Agricultural
Extension Service as presented by P. O. avis , Director of Extension, pendin
clarification of legal authority of the Board to approve the disbursement of
funds as contemplated in the pro osal. He said the Committee had directed him
to request an official ruling of the Attorney-General of ~~abama on the question.
The following resolution was then presented:
WHEREAS, after repeated efforts, the personnel of the. Extension Service of the
Alabama Polytechnic Institute has not been admitted into any state retirement
system, but the Federal Civil Service Retirement System is now open to them;
and
WHEREAS, this problem has been brou ht to the board of trustees of the Alabama
Polytechnic Institute from time to time and in different forms; and
WHEREAS, this board of trustees , meeting at Auburn on June 3, 1946, empowered
this executive committee to act u on this by the following resolution:
1. I t is the sense of this Board that a workable Retirement System
for the employees of the Extension Service, with prior service
credits and benefits comparable to the State Retirement System,
is desirable and should be este,blishedj am
2. That Director P. O. Davis be asked to prepare a complete layout of
the plan, together with the means for its 0 eration, development,
and maintenance for the consideration of the Executive Committee;
and
3. That the same be referred to the Executive Committee with power to
act.
a e 2
Execu ive Committee
September 27, 1946
. , this executive committee, meet n in Auburn on June 15 , 1946, was con­cerned
about legal authority for allocatin funds for suc pur oses; sai question,
at our request, being presente to the attorney enerE:cl 0 Alabama on June 7, 1946,
y resident L. • Duncan, in 1'; letter that follows:
"As expls.ined to you recently, the question on which we desire an opinion
from you is as follows :
"Has the Board of Trustees 0 the Alabama. olytechnic Institute the
authorit to a ro riate mone which has been accumulE.ted by. the
tension Service out of a ro riations heretofore made by the Leg­islature
of ~abama under Act No. 105 , House ill 128 by Hodo,
Ala ama General Laws , Regular Session, 1945, (please see enclosure 1)
f or the operati on of the tension ervice , to ay assessments for
back years in order to enable the workers in the Extension Service
to become members in the Federal Civil Service Retirement System
( lease see emc10sure 2) .
lfBelow I 13111 uoting a art of Section 255 of the Constitution of Alab81118.
for 1901:
'" 'ec. 266 The .Ha arna Polytechnic Institute , formerly cFilled
the Agricultural and Mechanical College , sh 1 be under the
management and control of a board of trustees •• • !
"May I ca 1 your ttention to the footnote on age 265 of the Code of Ahbems.
or 1940, Titles 1-6:
"'Trustees have a solute financial control of the in~itute$
--The trustees have absolut e control over founds allowed to
the institute ••• '
"In the inauguration and developmen of retirement system f or teachers , the
members of the Extension Service staff were ruled as ineli ·ible . Likewise ,
when the retirement system was set u for State employees the mem ers of the
Extension ervice staff were left out.
"In our iligent efforts to secu::-e a retirement system for these ublie
employees it was 1 arned that a recent rulin under the Federal ivi1
Service etirement Act made workers in labama eligible for incl usion in this
Federal Civil Service Retirement X~~~~EamKXRytgL~~~
System.
"May I call your further attention to the fGct that the Extension Service
of the insti tut ion is a j oint cooperative enterprise , or anized, financed,
and administered in accordance with the terms of the Federal Smith-Lever
Law passed by the Congress and signed by President ilson on May , 1914.
The preamble of this Act reads as follows:
"''l'hat cooperative a ricultural extension work shell consist of
the giving of instruction and ractical demonstrations in agri­culture
and home economics to persons not attending or resident
in said colleges in the several communities , and imparting to
such persons information on said subjects through field demon­strations
, publications , and otherwise. '
.. ,
I
age .3
Executive Committee
September 27, 1946
"In dr6.fting tbis tate If~w (Act number 105 , H-12 Y Hodo , Ala ama
General Laws , egular ession, 194 we undertook to specify in detai &s
many of tle purposes of this work as possible, but in order to make it all
comprehensive &nd not to over ook sny benefits that might accrue 0 the
tate, we a ded the ro& , eneral swee ing clause, s ollows :
" ' (b hat the f unds ppropria ed in this s6ction shall be expende
un er the general direction of the Board of Trustees 0 the
Ala arna olytechnic nstitute , through its tension Service,
for p ying eny end all bills &n other items carrying out the
a~ns an purposes of this section and in such m~nner as toi
in securing for , tension Work in Alabama in any year the
maximum amounts of p 11 ederf 1 unds condition" lly 2.]!prO rip te
o~ thAt year by an pct of ongress 0 the United tates approved
[ay ,1914, an generelly kno~n as the Smith-Lever Act for
Extension ork in Agriculture and Home ,conomics, an other
eder~l acts supplementary and relate thereto~ '
" t is t.he desire of the Board of Trustees, if lega.l end proper, to ring all
the benefits availa Ie in the Feder<cl ivil Service System to which they would
be entitled, to these employees .
"In studying this math;l, if you desire c.ny additional informf' tion which we
may be able to furnish we shell be he.p y indeed to hear from you. II and
\1, EM'" the ttorney general answered affirmatively on August 24, 1946, as follows:
" am in receipt of your letter of June 27, 1946, rnd enclosures , v'herejn you
request an opinion on this ~uestion:
vq Has the Board of Trusteel:: of the Alab<mE Polytechnic Institute the
authority to appro rie.te money which has been acculllulated by the
Extension Service out of p. ro rh tior,s heret.o ore msde by the
Legisleture of Alabema , under Act to. 105, House Bill 128, by Hodo,
Ale r'mE. Generel Laws , .egul I' Session, 1945, *** for the 0 eration
of the tension Service to pay assescments for back years in order
to enable the workers in th Extension ervice to become members in
the ederal ivil Service .etirement System, * * *1 '
"You!" question inquiries into the authority or power of the Board 0 rustees
of the Alf:Ibt1.ma Polytechnic Inst5 tute to expend money a 1'0 risted by the
Le is ,:ture of Alabama. This office has heretofore held thPt the Trustees
of thFo JUabama Polytechnic nsti tute have a )solute financiE.l control of the
Institute and m&y direct the spen ing of appro rided fun s as they see fit
so long as conditions and limitat·ons attached by the Legislature to appro ria­tions
are strictly observed. (iennia.l Reports of the Attorney General 1918-451 •
"Accordingly, the question is reduced basically to he ro osition of whether the
use of funds appropriated under the Act in question (Act o. 105 , House Bill 128,
by Hodo, illaba1l18 General La.ws , Regular Session, 1945 is RO restricted t~t the
funds cannot be used to pay assen;mentE for back years in order to enable em-loyees
in the Extension ervice to becvLe members in the e errl Civil Service
Retirer ..,t System. f such payments do P'Jt f"'ll vd. thin the pUl'!'oses f'or which
the fung was~ . ropri~.te the Trustees cannot make the eyments , for the Board
of Trustees are charged with strictly ~nd faithfully ap lying the funds to the
purposes for which appropriated.
P:; e 4
~ecuti ve COInlni t.tee
e tem er 27 , 1946
"The onstitution of Alabama (Constitution of 1901, rticle 14, ection 266
rovides that the lnsti tute shall be under the m~ma ement B.nd control 0 the
Board of Trustees. hey are the body cor orate of the Alabama Polytechnic
Insti tute to carry into effect the purposes and intent of the Congre~.s of the
United States in grants to it (Title 52 , Section 474, Code of Alabam~ , 1940;
and they are specific8.11y given the ower to or '~.nize the Institute by B poi nt­ing
instructors and to ix their com ensation, ' a.nd increase or reduce the
same at their iscretion. ' (itle 52 , ection 477 , Code 0 Ala ama, 1940
Remuneration or com ensation to instructors i s an inte rel part of open.tion
of the nstitute and its Extension Service.
"The FederEJ. eppro riations to the several states for egricul tur8.1 extension
work which are received under what is ·enera:J.ly referred to 2S the Smith-Lever
Act (7 CA, _L.J.-348) are circumscribe v'ith limitations and restrictions
a.s to e en iture , but even so , in prescrl lng the purposes of appropriation
the ./Ict rovides f or the eivin of instruction end pr~ctic[11 demonstration
in s.griculture end contemplates yment to the instructors. Further con-si
eration 0 the limitations on the ex)enditure of Federal ds is un-necessEry
in view of the limited nature of your (~uestion , for only use of
funds appropriated b the Legi;::lature of .HB.b!'ma re contC:Illplated in obtain­ing
retiremen bene its for Extension Service.or'ers. hese funds were
appro riated y Jhe Act re erred to in our question (Act o. 105 , Ou e
Bill 128, by Hodo , Alab~ma Generol Laws , Regular Session, 1945 8nd it is
considere that very gener~l l imitation applies to their use:
tT , ( That the funds 8 ropria.ted in thi::- s ction shall be expended
under the general irection of the card of rustees of the
Ala ama Polytechnic nstitu e, throu h its Extension ervice ,
or ayin an end all bills and other i ems carrying out the
aims an pur oses of thi::; section and in such me.nner 13.S to aid
in securing for Extension work in Alabama. in any year the maximUI1l
amounts of al l f e era.l unds conditionel y appropriated or that
year by an Act of ongress of the nited states sp' roved 'itay 8,
1914, .nd generally lmovm ~s the Smith-Lever Act for Extension
work in .Agriculture a..'I1.d Home Economics , and other ederlL acts
suppl mentary and related thereto . r
"The ur oses referred to are to obtain federal funds conditionally appropriated
to cP.rry on the instruction .nd racticsl demonstrations in f' riculture and
home economics in the several communities of the t~te , and expenditure of
the funds ~ppropriated by this Act msy be ro erly made for ' carrying out
the aims 811 purposes of this section. f
" he Le islature contemplated that there might remein t the end of any f iscal
year an unexpen ed balance of the Sta e appropriation after satisfying the
requirements of the Smith-Lever Act of Congress end, a ccordinlYly , the
Legislature provided that such e balance maT be use tin providin quarters
for the of ficial and public use of persons engaged in extension work in
Alabama and for other purposes rela.ted to extension work.' (Title 52 ,
Section 484 0 the Code of .. ma of 1940. gain, the Le-"ishture phces
a general provision for use of the appropriation in rovidin for expenditure
for an,v purpose related to the extension work.
" nstruction and demonstrat on necessitates the em loyment of those to instruct
and to carry out emonstrations. t is the 0 inion of this off ice thE.tmaking
available to the employees of the Extension ervice benefits of the Federal
ivil Service Retirement System is a f orm of remuneration or compensati on
I
Page 5
EXecutive ommittee
eptember ~7 , 1946
fo services rendered b such em loyees whether these benefits are in
the nature of a.ssessmen s in arrears or a ents to be made in the future.
ftlthou h payments are termed Assessments in arrears ' such is a misnomer,
for these payments are mandatory before future benefit can be re61ized.
Payments 0 the Bssessmen s are essential for future remunerction of the
tens on Service Workers . Peyments into the eder~l ivil Service
etirement System have a dual benefit to the employee since federal'ap­ropriations
match those paid in b the employees . I t is my opinion that
an expenditure of the funds in ,question for assessments in arrears £or
retirement benefits under the ~ ederal System is esentially payment to the
employees of the Extension ervice. t follows that such expenditures
fall within the general provisions of carrying out the aims of the Act
a pro riating the funds , nd also within the urvlew of the general
provision concerning the use of alances remainin for ' other pur oses
relate to extension work. '
11 This ppropriation b the Legisleture of AlRbl3ma is s ecifically sub 'ect
to the Budget Fin~ncial Control Act ( tIe 55 , Sections 92-1~7 which provides in
Section 104 ths.t all balances revert to the State Treasury at the en of the
f iscal year. However, this section does not revent eA~enditures made before
the close of the fiscal year for pur oses related to extension work.
"The ederal government reco nized its obligation to guare.ntee social security
to its employees by establishing the system for retirement of Civil Service
employees . I t appears fort1L~ate that a ruling now ermits employees of the
Extension ervice to participcte in this system. Specific recognition of the
Federal Government to guarantee social security to its em loyees by providing
for retirement benefits is recognized in 7 USCA 331 (Cum. P.P. 45) wherein five
ercent of salaries of the em loyees of the Extension Service may e withheld
from federal funds for such employees to participate in a retirement system
established by the Board of Trustees of the Al8bama Polytechnic nstitute.
Participation in the Feder~l Civil ervice Retirement System may be the system
estab ished by the Board for the purposes of this Act.
liThe State of Alabama reco nized its 0 ligetion to marantee the social
security of i s teachers and other state em loyees by creating funds for
retirement benefits, and has made appro rietions for ayment of the em loyees l
back payments , as well as the matching ayments to be made by the State
tot~lling seven percent of the emplo ees ' salaries for over ten years in
many cases. (Report submitted by SecretEry of the State eachers etire-ment
Board on August 15 , 1946. The em 10 ees of the Extension .ervice were
ruled to be ineli ible to partici ate in the t ate Teachers' Retirement System
and likewise were left out of the retirement system set up for the State
employees. The Federal Civil Service etirement System is in o -er"tion an
pe ent by participants are matched b federal fundse
" n view 0 the foregoing , it is my opinion that your uestion is answered in
the af irmative."
PE.. e 6
Executive Committee
eptem er 27, 1946
ow, ,
He.re , that the
for retirement
nstitute , an said system
to the terms of lic Law
a roved by the President
, upon motion y • L. Toomer, seconded by F. W.
ervice Retirement i s hereby acce ted and approved
Extension Service ~orkers 0 t e abEma Polytechnic
i s hereby esta i she as a re syst.em ursuant
o. 422 (sponsored y enator ankhea
arch 4, 940.
,SOL ED FURTH R that. the resi ent of the 16 £ma olytechnic nsti tute i s
here y author ze to use Extension Service :unds, as available , _or ayi ng
mandatory retroactive paymen s for extension workers'to get i nto the _e eral
ivil Service etirement ,-ystem for the eriod January 24, 1942 throu h April
30, 1946; s8.id payment to be 31. ercent of salary from e.nua 24, 194 thro h
June 3 , 1942, and percent from July 1, 1942 throu h ril , 1946.
THER that t is be one , so ar as easi Ie , for the current fis cal
year and th<'-t provision be ma e to complete it in ~,he f uture as unds can be made
avail~ e , but that no contribution .:ill be made f rom Extension 'erviee f unds or
individua.ls other than mandatory ayments required for tht; erio J anJ.8. 24, 1942
throu h A ril 30, 1946.
The above reso ution was unan mously adoJted by the members resent.
SPF I ~L "RQARD MFE~TING
1. A~prov~l of Minutes of Previous Mee ings
2 . ~ RA~olution luthorltin th~ President to
FUe an plic«tion with thp Un:tt ed St<"tes
of ilmericn for Provision of eteran_'
.,duc~t ion~l Facilities and Designating
and Authorizing a Re resentbtive
.3. SeJary Revision
4. In P. reci~ti on of Colonel T. D. Samford
5. Commending Governor Sparks
6. n Appreciation of Honorable Hayse cker
7. ozmnending President Duncan by the Board
l I
,
BO 1 G (Called
etober 4, 1946
A special meeting of the Board of Trustees of the Alabama Polytechnic Ins titute
was held on t.he 4th df' of October, 1946 , in the Office of the President, on he
campus of the Alabama Pol technic nstitute , Auburn, lebama, at 11 o lclock, P.M. ,
ursuent to thE; followin 8 pointment of' f,uncey ·. ~ rks , overnor of tLs
,tpte of Alab8ma and Ex- fficio Pre,", ·,dent of the ol'1rd 0 rtlftees of the 1,1f' ama,
PolyJ..echnic nc-titute, l"hich wrs i fued in compliance with th( :rovision of Title
2, ection 4 , of he Code 0 AlabeIDe of 1940, as F~ended ~n rove June 28 ,
1943:
"
" E'ar ______ :
AL A'(vrA
ecutive e 'rtment
ontgomery
eptembsr 21 , 1946
"In accordance ..,.,ith thA rOV1.810nS of Title 52 , Section .4.80, of' tLe Code of
AIBbpIDa, 1940, 88 amended and I"Jrroved June;' , 19.43 , I am herpby off'ici,,11y
calling a meeting of the Board of rustees of the A eb;..,IDf Pol teclmic Insti­tute
to convene at the President' ~ Home on the C@ll us f' the Plab,9lDP Polytech­nic
Institute at 11 o ' clock Friday mornin , October 4, 1946.
"The urlJoses o.t' this me tina of the Borrd are to designfte the President 0
the AlabeIDR Poly echnic Inf'titute, L. N. DuncEn, or such )er"'on c.. mpy be
a.ctin as "'uch :,rpsident , to ' 0 1'ny c.nd ell thin~l3 necess~ry and incident"l
in connect~on with providing veterans ' Aducatiom 1 f€.cili tiE'S oth€r tha.n housing
in accordance v'i th PubliC' Law 697 of th£. 79th Congress a.nd for the consi era.tion
of "ny ~nd ~ll other .1l&tt",r~ t et m' y ~ roperly bE' brought ef ore ,'5&.id meeting
of the ol'1r.
"Plea.se Ie me urge that you attend this important meeting.
"Very truly ours
sl Chauncey f rrks
CHft JC1£Y SPA
Governor, "11 Chr-irm~n of
T ~ Board of Trustees ."
'l'he meeting was clll1 '1 to order 10Ji Gov rnor C'pr:rks and on T'cll Cell the follov'ing
board mpm ers answered " resen " :
Gov rnor hRunce
,!.r11cGo in, .P.
Sp .rks , • B. mdin , 'P. K. r88ne , P. S. Haley
L. Toomer.
• W. H~ r( ,
E,n(10WS , FrL.nk C' ~forr1 'J S .
The o~lo--ing were a "ent: Edw • .P. O' Ne£l , • C 'uforri , ";elker eynolds.
Th~ ~embers nDmed con~~ itute ell of the mem ers of +he oard of rustee5 0
Inbam8 Polytechnic I nstitute . A uorum WaS resent.
he
P"ee 2
on m~tion y n. v. ~ae~e , ~econde"
~s unr "~0u~17 oIte
-J Here , the ~ollo~ing resolut on
08
E I
the
tha the minutes 0 the meetings 0
Trustee'" 0" the !<lebama Pol echnic
27, 1946, e epproved as recorde •
the Execut ve ont'llit-'ee of
nsti ute on June 1 , 1946,
F.lnd Peptember
he followin r~solu ion we~ roro~ed y s. H~le an- re~d in ull:
i\1fr~""R , The P~_bpmE: Pol c~ If'l t... " I . rlic<"lnt" ,
&cting y en t rou3 h r ~ ' s 0'" v:l l~ bta,
~~ found th~t there cute shor ~gc oT educ~tion~l
Ecilities rec1ui T' d or persons ene!..t./ io tl1 urfui t of cOJ.rses 0 tr i'1.in(,
or e rcp"":ion vnnpr Title of the Cj,.:>rv; cern n ' c: 'R,e',d " u~ m nt c 0'" 1944, as
[.men e , n 0 reliEve "uch "'[.or 8 e _ 0 oces to re('lueClt the United st~tes
of ilIDerics hrou'h +,h ureau 0 I"o.mmunity (cHit E'S , 'l'3nl v.-orkF f:.Et:> ny ,
<:l-i } l1('ov rrunent" , to ov ce JuC':.tionr 1 ,c " "+i co , urc:u,rlt,
f'W 97, 79 h ong1'"(C' , (Cec jrn 504 of' t1:1 .. Lc..nh~m F.C'+ , "., nrr - ,
1:"1 cJnnectio1'" t PT'P'ith, hac: ey ID"'''led rnd consi ere ~'U h 1" the regul~­tions
, +b n"'Orrrlht on "'or ~ lican+s , +h form of ~ lic·t on 'nd +,he "'orm of
ropose agreement;
o , 'T'HT',r: OF , be it resolved by +,h_ Board 0 steer of' he Ala ru.n~ Pol -
technic nstitute 0'" the]; plicant (herein Cp U(> " overnin ~ 'ROdyll h~t
r "uCltificc tion of' nl.ed ~nd the t E'1 e l l C~ tio 1 or [ ... 1,lh: tions be fi::!'E.d , in
CLlC form;;...s m,'1Y e requirpd y th Government , to 't'ovide c"lch el.i.uc' tion 1
"'''('ilitl s S 1"e""e uire to alltNi te C!11ch ~,cute shortere , nc' that the
P will co :lilly i th he y riou 1"f'quirement~ "'nd c "r]j +1 ')ns necessE'ry
t,.., e th OVf>"""11II8 t t.o provide such -dliti "'; cnd
'T' U-q l{F'R Fe' LV'!" tk r t P"'esident L. c"n o:r ~ ch
'5C ing £8 p1"ec-;if'"t i, hpT'Fby des gna e 8 C +~1e ILl"c!nt '
p.n-3 is anthorize in h' c'::.pr-('ity S such P rr ... Q~nt.,tive
~('Vt "1'1l nt f' ~ l)~tifi'" ion ("T need "lIld rn " • • ,:::'';:c~tion or r~l.icftions to
n(:~t')+i tf» P'V'f>C'lt~ , 1'ltld :::,+~r ''''+0 n agrEc::t'nt or "E;:-f nent o ~rit Jh
ment lJ ~'l ct nt';:"lly t 0 fo~ oT greemen, con i'e~ ~ y tt G0V r~ " ne
o n~~n""~~tp , ~xecu e f ter ~n 0 such other agreements "~d ins runie C F~
+0 p~T' f'orm ~'1d ;0 Q"ly rll c ~ ~8 mpy e "lecess ry +~ . rov1 ~ui+~ 1~
C"~+,(-, "'y' it pT'~ J ~~+~('l" , _treets " ... ~c ,. ,,<> , fidevr' 1 C' , 1 n'""C'C" ,!li'1f , 1+ l'+y
... ,.. ", , +,ec ;(,,,,1 rr 'n p ... in_ 1r t- "'-Cr" ct T'pl or -,e-r;n" ~e.,.".i ~"' ,
nec'"'''' ry · potts of !try"'1. righ+<' nf G v .... runen OIl'" iol'lv , +0
ac(,ppt on b .r .. &.lf f'.t.h ppljc< nt owh ... 5;"1 n '0 E>ession of ::iuch fr ~ Hies ,
to r-~C'ure the oVt:: _runer'" th + such 'cilities Viil:::' be utilize by the Ppl:ic~nt
to C rry out, c pur~C' '" of ~uch 1" , YJ. to cio or .e .... forTll ton· rnd '1 r+rer
actq t h n + are neceSf' T to> .1 ('- ~ ('~rUll ~; 'h oJ. ',~ _ urpo~es o-r.i.h r,1. :!.ic8nt' s ~ ..;
cFl.tirn , +0 Y'''' orm t~(; •• l 1" crn+' ob~';".., ions un~1 't' "+ ~ f"1' .... ent i th +j-"
ove~~pnt ; ~nd to Obtf n the pre i i n (,f such ~ ~ . " ~·es.
I I
D u f 3
~ ~n'tes - ~ slled
eta er / 1946
011) i"1 thp. read in 0_ the fC''''p,<7oilg resnlutii""Yl,
"~.id reso1' tion qs Seconde y /',..1 McGowin, ~nd
voting aye :
bieb ~c du]y di"cus~(>d
[" s f1 do _~ted w th the foIl 0 in'"
G1wernor h"lun "ey Q frye , r . B ~ BO\·,] in , p. K. Gr ('''1P P. • H.:.ley, F. W. H[. l'e ,
F<;:r-l McGowin, 1:. p. MeEd.o ... ·s , F'1:'<=nk 8t:m f ord , 8. L. Toom~r.
an the ollow"nL votin na NONE
he Pre i ent declared s8id rf>solut· on C~ !'ied +
TJl1C''1 motion 0"" P. f. fl' 3Y, fecondp. by F. V'. HDre , t.h _ fo11odne rf·solut on
B" un::' nimou&::'y <v'l f)i It.e :
• "'SOLU ION O. 3
SP.LA - EVISION
RF .~ BESOLVFD by the Board of Truste
as {'ollows:
r')f +he .JUab m Polytechnic nstitute
['''C'~ION 1. - That he budgets .:'or tt Col~..;ee roper ivl ion r'1J the Agri-culvu
81 'ment Station Division 0"" the Ahbamli Polytechnic In"ti~uh:> as
~pproved by +,he BO"'r:i of Trustees E.t thr c. nnu. ~ L. eting June J , 1946 be
[.mended to provide for the pfl nn nt of lcries in ~ccord:-~ce ·i+1- the ttac1 ed
1 ~t. The atteche":;' list of : j teti cal rie'" "rich is her by rdo:pted 0. frt
of th· resolution shows the employ ~ s involTed , t.h8ir resent salE..ri6s , the
rOJosed annuf~ r te of increa.c _ !-n'l lhe revj Prl nllu£l salaries on <> +.(.lve
month bLSis •
.C'~CTIO '2. - Provid( , _ovev _ - "h~ t th~ !' ,I _unts fixed L" the bud: t,e ""cl" t"J
y·r 191/,_1.7 'nd set 0I 'c~it( t.ht names of tl:le r£'s c-l-iI,r of ' cel" , +e!cch ... r"' ,
f!mployees ~l"\d tt· ehA" f -I-h_ Pl~bam~ Pol ~ echnic I11",titute 5h 11. b( unr'lor t.o(ld
to be estimFt_ 011' y '='1d not fi ed sal.rie~ , ~nd i n no sense romi.ses t.o p:y ~nd
only sums ixe r f' b~si~' for rel~tive I1ntOuntS t.o be :paid +0 "'l1ch named off'i" rc: ,
teecher , emlJlo •• ", f' , .nd E.tt!:'chec U:'I'l ��• e r~tio or pbrcent vf ~ym nt of Ute .£".l1ld
,.. d/or in~ mF. f tIL inotitution fo. the annu 1 sUIJ ('V't " ... 1 LI'.int n~nce of seid
j ne titution. J nd not!..:.. "\., in said budgets h 11 be ECCc tf...d or c( nst rued to e
l€g~l obli etlan'"' of l'Tbilities &in t the }lla .me 01 ",echnie T'1-titute.
C~("I'I ON
en s 0
,. 1d t}
.. t'ff 0
3. - ~1l8t
ted , nd ,
lJO IE' c.f'
t.o fi }
+he revi sed sal ry schedule !:;.tt ched lieret" i'" hereb ~p . r("ved
in C8S s where it is to the est in {reft (If the in~+i-l-ut~ r
the st<Jte to r tri the 8ervi"r- ) "'~ts '. '"'Ie; member", of the
Vf c13.ncies with pf E: of l:musu 1 .i.A1"<'<C aliti oc , trf: inin: nd
c"'pa~itif... , +hp ,~~ t is ·~t (!i~ d and entitl ·d , it} U~l"Ovnl of t e ~udee~
Comr"ttet. t( pcy oaJ.lries ithin re~son Rbove tt ~cr>le. (P 'lget ""ilfd as
• prrate Exbi1it end mE.~~ p rt of these mi~ute~
P ~ e f
TIC'" j "/fi 1 tQS - 0 Ie
194
r , ce onded y W. B o '':nu , the foIl .lng esol'lt'on
c
, T ~ c"'mfOl",i ~ 1"'e' n a.n' if'':;> h~ i mr. ~ ~ +~e ~o ~~ Trus c ~ ,
d is hOlli .:th illn~ no is un- e to . ttend t~~~::; m",etil1~ t
P IT. ,C; - ~T~D hE; th mem e~' of t i ]:loa '"'1" ivi m lly
1'. v;: ... ., C
3.
'Cf 1 '" 1 C'amfo r es n+ ,
.:., 1 ~ 4- ~ r..li
ns ';~utF ~. f f'i t-he
Borrd 0~ ru~t~ 7 Fnd
b t h~ sincere wi2he c¥
or hi e_rly r tlrn ~o _,-ou ed.
+1 ~ "\" :>"'t-i on o¥ '!;1~< nk '\.unford , F~!'l McGoin took t e c~: i!' r~l'1ri rec ented
th" 0110."ne recolution c n:me "n "'overnor C'p"rks:
f.P. , G0 -erno. ('1" unce" PpF 'ks hr s wisely (lInini C' ered he tN', rs 0.(' the
am d has th."cuoh his ct. eSr:ler..f"'i -' d'.de ",'" _ t..L on ri u 10 s
r ~ rT'ogross 0.(' .l.ur 1 ic ed' ca i n uri u his t 'Y'I!l o+' +'ficE> th::..'1 e.ny 0" his
bcnorthle TAdecs ~o . , ~ d
-1<' T't S, ~o'Jcrno_ <"'p' _~ks h:. 0 hLndlbJ h.:- r v _n t:;S of he ~t c te 0 A F. b~llla
th t he E'en p IE' +0 :-ut 0 i~e thp. 1~yment 0'" .Lhe buildi'1'" "',onds of the
l~b!o.Jl technic n titutp
j
o+' rtJ..+_:.. .)¥~1-le 1:. amI' <"ly C'-
dmini~tr'tion , ~r(',.u"~r , !nd stud nt 0
uburn we €,,?ress 0 ,.:,.~~_t-tud -0 Go\",rnnr ,.., ~rk +'or hi een ine
..1' .: ., r'l ~ \L IDf; u lif'icent co ':butlo to L .. L institution in the
a+' .: 5-'" $ 3'. of' th'o cui:!. ds.... the Al" . me P 1. tee .. ;.
e; nd
90LVF that GovernoT' 8 ~rks be 1iehly commendF!d f r his leader-res.
iVe rid to the. ('011 ::r - rn to t.hE> "ll"bam8. v'" e &n.., of" 'ld
r rovi "inu un s to ~i " ~ ~ Ie PP +0 0(' uire fpcilities for t e
th()ui.)~nds of student.s who 're s ekin call ee e~.1cr ien.
U.O"'l moiion
I np imou '
~r c. L. o n r , ceconued h amfo ~ , ~ hE; r .... olu· ion was
a~verno:r ,.., ~rks then replied to h· esolu ion RS flows:
t WO.tul' ' cert ']' n1 II.I ~ no .Lv A [.C tlY h urn'. , l.. n ccord!_.n ce .~. thF:
exp~"in' e'" 0.(' ~.i._d , if' I id t ""y r . re h .. te +1.i.:; t:; olution.
I
r:; 5
P r Hnutes - ('. 21e
Octo be!' I" -94£
he. +hi"1'::f' L,. , rJ :.';r[.tlJ'J ing to -n. h(\ ') curies tl (\'ition
th..- t occ 11 Yo fit .!ot '1-11 ve i. , 1- t' hink m_!' r- "U1 u in
o jiions or- rul-l':c ~ "U~t fire l1:.te ' tive t. . ...,0 1 il •
r.~ve al''''''''Ys i"cnted to do -'he _ i ht thi n. f.nd thp t which L bE. st
or ~'.ll peopl and i1" (ir'ing it h"lve b"'en conscious o. th put l i e
de!llpnd "nc rutlie 0 ini n . I hpvb al a.y<. tri ed to do whrt -rhe ublie
w nt~· "'0 be done. i"e ""'e "'_ bitive n<> th $_ thin 5 , and "Pir eiE.te
\~. F.t ;rcJ. 've ' on_ but '0 ot 1-::no, u. t deserve ny articular
crEdi~ fo'" it. I h-ve ha.l th_ mon y rn~ _ t~ve tri d 0 u~e it
·udi. louc:ly nd \ sAly. .~ only ho e h th"t the st'llldard e L1l be
IF'''lnt,,,in8d CAn Hh it unde"Y'strnJ ~.'1':: :..nd proJr :::~ m y continue to
develop i~ '11 .1.1- '-'c· ': servicE: of' _llr f;t_te. .... ve hp-ve e riepression,
we m"J be I 1t to it" a aln. n gr:::.t~f"!..l 0 :'Iou or t!1is ""'l._E:.ssion
tond w-nt +0 +hc:nk /'U POI' it. tnl r ... iL I co not deserve it J.)~rtic If'rly,
it is an expre~~ioll I r all F.l\· < remE..:n'· d' end one 'hieh I h,ll c 'r
,",ith me i'1 . T ii .mories as ~n-:; 0 .... tl~ he oec"'sions th t .surround the
d ~e erc;. iT J'" e uties 0: +l.. ." , 0ff'i cE" •. ':,-h I h')ld . As I r tir~ .... 0
y little home it will ~~ n~e o ~ +. ~ ~ouv nirs ich I sn 11 l00k r~c
up0r. to th~ ffi_n ., 0 t!y, ~r .. t "'..;.1] (\£' +.t!e thinas I brv _ done
o "e't'!'lor ~ ark.." ~.his ie Tlot q mere e reeeion 0: 0 inio~ ,
h :E> men d i scu::;:, this:.n knov' it comes from the he~ I t
0::.""0. 'T'bese men feel th-= s ntLne.nts .... x rp."'sed in t is resolution
tb ., )preci ,te!::.ll u-ou h"'ve don End .1.1.102 L.nt rou to know it.
• ~~cGo in th n rel3d + he> :0110v ins resolution in . J.1pr cia t . on 0 the
.Qys~ Tuck~r , irecto o~ t p e ertment oL' Pinanee of the tRte
m~rr:p f , the Honor" )lA JT<' Jse llckc..~ , Director of • inr-once o+' J'he state of
:lrb;Jn_ jl he.<=: a minLter d t . l- finfnC'> ~onscrved t:1 f'u'1·1s of the st;.. .: !:,,,, [0
effi "'ipntly that untleI' his [uiJe.nce t'lP t:. tv h£ 5 c~n .tle to retire a 1 r8;e
pL. to." the onde ind e t dnesl3 0 + b ed'.1c_ 'Ii on" 1 ins ti tu tions of
P abo:.ne ,
1" J'1' T'C' LV~
..... J.. t u
, 8 coh n s of h'.1bu D . n eV;JrE..csion 0 -" -incere
to r. ekct frr +'lP ml3 ,i+'i cE>nt ~ -rviees tl.<t he
t.o ell educE' t ' 0'.. in I 1:. wne. , "'nd + + e A 8.bam1 ( lytechnic
G his term of o .... £'ice ~ .. ~ ·ir ~ t .. L' of li'inrnee L f' tl:lE: t&te
:::,on motior t.,)' '='. r . 'T'o m~ , c-econdtl by A. • Mefdows , the res lution
f unsnL"Ilous 1 u e 0 t.! •
Thp or' ~ent into ecutiv& ession an Fl1 gersons pres~nt (~eert Bo~r
lnE..'1 "':-.., v,ere excJ.~<;' . 0110 inc the Executive, ession, "D r~ i '*';;n+ nuneau '"
invi ted -1-0 eo me '- ~ '-' r thl- oard (L. ' Gove_ nOl' ark .... th",n "'t: r J t_16 fol::'o ine
resolu Uon and st tt'd the tit h~ n na.nimously ado h :
~i""utes - ~ 11e
946
'1{ P ' .... , r('5":'-'1e'1+ L.
pcbY\ic nstitute
• ~ r"'cpn b.' s ~811 l' slde of the llr. ~m8.
-"or ::i.J JE>:..rs , in he cou se 0 .:.ich:
The nsti ute rs pfsse -"rom thA v~ e of financiFl coll~ se to a soun
inanciel ositio~ ;
e prYf'ical hn h~s been more than" ouble an the costs of AX ansion
heve been a d j
The hol din,;s in la.nd or coll e and ex erimentpl stEition'" have been gre~tly
enlprged;
The student enrollment has grown to almost five times the nUlllber wh6n he
ecame Presi ent;
e in u~nce 8n~ s Endin
has een reatly hei +ene
o~ the instituti0n in educ
and stren thene ; an
'onal circles
S, Prpsident ncan hps alwf f' lent his i fluence 0 co-ordimt "ng
8.nd improving higher education in 1a ama, a ch( r&cteris+,ic which hE: s
been 0 vrell aemo"1" r~ t od in t e recent whol htarted <,nd JH triot c effort
of all he institution of' hi her ublic l"nd r':v .. te , to solve
the ro 1em an civilian hi er
educe.tion:
o ., 0 I , E 1. ,SOLVE y the uoard of rustees of the Alabama
olytechniq nf.titute:
hI? reR dent Duncan e highl Commp.ndAd or his distin ished
services to bis A ' '~f tel' and to higher e ucdion in Alabt::ma.
2. T at Au urn i A fortunat~ in having h8 ~ervices 0 one hose
wisdom rnd ex erience me&n so muc to he institution during
the un ertain ies an unse tled conditions of these Post-war
years ..
"'esident can then made a sJ.1ort responBe st~ tin::; ri.' o-n: ti tude to the
POflrd for this expression o ~ f~ih en can i enCA. n t e course 0" his
rems.T'k re~:;i"len nc"'n se.id th. t ip +- P ",levt:n years of his servi ce "'S
residen the nli'"ul es I)f t e BOFlrd of Trust'3ts held no record 0 (l i "ieel
vot.., ""1'1 t'n: ques ion, ~,n -I-hl elt het +, if unity and sup ort rom
the ocr. of Trustees hed h.;red no ... mall prrt in he rowth b.nd roo ress
of the institution.
pon llotion of p • • Hpley, seconded y '. VI. H&re , -'-he Bo>"rd
with the understFnding th&t i would me~t a ~ fin before the en
and u_on call of thP. Governor.
( j 0urned
o the yea.r
The oar
a luncheo
then osed for a news hoto r~ph , f olloy-ring which they r t.L f nde
in t.ht' Presidel"t ' s Home .
r,c.u han
ecretrry