1944 [pdf for printing]: Board Minutes of the Alabama Polytechnic Institute

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BOARD MEETING
June 5, 1944 - President's Home
11 A.M.
9 A.M. - Meeting of Budget Committee - Report of Meeting attached
ORDER OF BUSINESS:
No. 1
No. 2
No . 3
No. 4
No . 5
No. 6
No. 7
No. 8
No. 9
Roll Call
Resolutions:
Approval of Minutes of Previous Meeting
Approving of Catalog Suppl ement
Degrees Approved
Approval of Budgets 1944-1945
Sale of Land owned by Wiregr ass Substation
Purc h~ se of land for S~Qne Production Project
Purchase of Land
Authorizing t he Presi dent of th e Al abama Polytechnic
I nstitute to I nstitute Conderrmation Proceedings
Confirming the gr ant of Ri ght-of-Way for an electric line
crossing property belonging to the Wiregrass Substation
No . 10 - The Research Council
No . 11 - Research FOlmdation
No. 12 - The Research I nterpr et ation Council
No. 13 Arboretum f or the Alabama Polytechnic Institute
No . 14 - Representati ve of John Hodges Dr ake Memorial Hospital
No. 15 - Nanung of the Veterinary Cl assroom Building
No. 16 - Ki rkley Scholarship in English
No . 17 - F. J. EVans Engineering Scholarship Fund
No. 18 - Resolution on the Death of Dean Bi ggin
No. 19 - Death of Doctor George Blue
No. 20 - Commednihg Governor Sparks and President Duncan for their
Efforts for the Renewal of Athletic Relationships between
Auburn and the University
No. 21 - Reti:mtent for Extension Service Thlployees
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June 14, 1944
Memorandum to Mr. R. B. Draughon:
The budget committee of the Board of Trustees of
the Alabama Polytechnic Institute met on June 5, 1944, at 9:15 a.m.
at the President I s Home. The following menDers were present:
Honorable Paul S. Haley
Honorable W. B. Bowling
Honorable S. L. Toomer
The following member was absent:
Honorable T. D. Samford
A quorum being present the meeting was called to
order by Hon. Paul S. Haley, who acted as chainnan. The proposed
budget for the fiscal year beginning July 1, 1944 and ending
June 30, 1945 as submitted to this committee by President L. N.
Duncan was then considered.
After considerable discussion the budget as
submitted was approved, including the following change: On.
page 11, under General Administrative Expense, the following
entry was written in by direction of the budget committee of
the Board of Trustees of the Alabama Polytechnic Institute and
signed by Hon. Paul S. Haley as chairman of the budget conmittee,
and made a part of the budget proposal which was recommended for
adoption at the annual meeting of the Board of Trustees at 11 a.m.
June 5, 1944:
"Special appropriation to L. N. Duncan for
expenses prior to June 30, 1944 not hereto­fore
paid -------- $500.00"
With this addendum the budget was approved by the
budget committee and the meeting adjourned at 10:50 a.m., June 5,
1944.
Yours very truly
WTI.mb
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[I
BOARD MINUTES
June 5, 1944
The Board of Trustees met in annual me eting at 11 A.M., June 5,
1944) i n the home of the President on t he campus of t he Al abama
Polytechnic Institute. The meeting was c alled to order by the
Governor and upon roll call the f ollowing members were present :
Messrs . W. B. Bowling, F. If . Hare, P. S. Haley, E. B.
Nor~on, Walker Re }~o l d s , S . L. Toomer, V. H. Hanson,
Governor Chauncey-Sparks, (Pr.esioent , L. N. Th,lncan,
Secretary Ral ph Draughon and Business Ma,nager w. T. Ingram,
were also present.)
and the following members were absent :
Messrs. R. K. Greene , Ed1ivard A. O' Neal , T. D. Sam.ford,
The Governor then opened the meeting for the discussion of the
business in hand.
Upon motion by F. W. Hare, seconded by S. 1. Toomer, the following
r esolution was adopted:
RESOLUTION NO . 1
APPROVAL OF MINUTES OF PREVI OUS 1'IEETING
BE IT RESOLVED that the minutes of the rneeting of the Board of
Trustees of the Al abama Polytechnic Institute on J une 7, 1943,
be approved as recorded.
Upon motion by Doctor V. H. Hanson, seconded by Mr. S. L. Toomer,
the following resolution was adopted:
RESOLU'l'ION NO . 2
APPROVING OF CATALOG SUPPLKMENT
BE IT RESOLVED by the Board of Trustees of the AlabEuna Polytechnic
Institute that the catalog supplement f or the cat alog of 1943-44,
including announcements for 1944-L~ 5, togeth er wi t h all chan ges in
per s onnel, titles, r anks , and courses, as printed therein, except
as it may be in conflict with the budget heretofore adopted, B.e and
the same is hereby approved .
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Board Minutes
June 5, 1944
Upon motion by Judge F. W. Hare, seconded by Mr. Walker Reynolds,
the following resolution was adopted:
RESOLUTION NO. 3
DEGP~ES APPROVED
BE IT RESOLVED by the Board of Trustees of the Alabama Polyt echnic
Institute that the degrees awarded by the Faculty and the Executive
Council for the scholastic year 1943-L~4 be approved and that a
l ist of the same be attached and become a part of this resolution.
Upon motion by Mr. P?-ul Haley, seconded by Judge W. B. Bowling, the
following r esolution was adopted:
RESOLUTION NO. 4
APPROVAL OF BUDGETS 1944-1945 - (A.P.I.)
RESOLVED, that the budgets for the Alabama Polytechnic Institute
for teaching, research, and extension, for the college fisc al year
beginning July 1, 1944, and ending June 30, 1945, as presented by
the President, and approved by the Budget Committee of the Board ,
be and the same are hereby adopted. Provided, however, that the [ ~
amounts f ixed in the budgets for the year 1944-45 and set opposite
the names of t he r especti ve officers, teachers , employees and
attaches of the Al abama Polytechnic Institute shall be understood
to be estimates onl~ and not fixed salaries, and in no sense
promises to pay and only sums fixed as a basis f or relative amounts
to be paid to such named officers, teachers, employees, and attaches
upon a. r atio or per cent of payment of the funds and/or income of
the institution for the annual support and maintenance of said
institution. And nothing in sai d budgets shall be accepted or
construed t o be legal obliga.tions or l i abilities aga.inst t he
Alabama Polytechnic Institute.
Upon motion by Mr. Paul S. Haley, seconded by Mr. S. L. Toomer,
and unanimous vote of the members present , the f ol l owi.ng reso­lution
was adopted:
RESOLUTION NO. 5
SALE OF LAND OWNED BY ¥ITREGRASS SUBSTATION
~~EREAS , in 1936 the Alaba~ma Polytechnic Institute purchased tracts
of land in the viCinity of the Wiregrass Subst ation, consisting of
450 acres, more or less , for experiment al purposes in farm manage­ment,
and
'V'?HEREAS, this tract of l an ' is no longer needed for these purposes ,
and
u
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Board Minutes
June 5, 1944
WHEP~S , the shortage of farm l abor makes the further operation
of this farm unprofita.bl e to the Wiregrass Substation;
THEREFOP..E, BE IT RESOLVED by the Board of Trustees that Dean M. J.
Funchess, Director of the Agricultural Experiment Station be and
he is hereby authorized t o sell the follo'wing des cribed r eal
property consisting of 450 acres, more or less , originally pur­chased
by the station in t wo parcels and des cribed as follows :
1. West half of southeast quarter; Southwest quarter of
nort heast quarter; ten acres in rectangular shape on
the South side of the Northwest quart er of Nort heast
quarter, Section 2, Township 4, Range 28; East half of
Northeast quarter; West half of Southeast quarter;
Northeast quarter of South~!lt quarter, Section 36 in
TO'l'lIlship 5, Range 28, subj ect to rights of way for publ ic
roads.
2. Southeast quarter of the Southeast quarter, Section 36,
T01JlIDship 5, Range 28, and also the West half of the
Southwest quarter, Section 31, Township 5, Range 29, all
l ying and being in Henry County, Al abama.
Subject, however, to the provi sion that the sale of the above
described property can be made at such a price as t o insure the
return of the investment 'which has been made in it.
BE IT FURTHER understood and directed that the pr oceeds from said
sale shall be pl aced t o the credit of the :Viregrass Substation.
Upon motion by Judge W. B. Bowl ing, seconded by Mr. E. B. Norton,
and unanimous vote of the member s pr es ent the f ollowing r esolution
was adopted:
RESOLUTION NO. 6
PURCHASE OF LAND FOR SWINE PRODUCTION PROJECT
wBEP..EAS , it is considered advi s able to purchase a tract of land
. adjoining the present land of the Al abama Polytechnic I nstitute , to
be used in connection with a swine product ion proj ect;
THEF..EFOP..E, BE IT P..ESOLVED by the Board of Trust ees that the Presi dent
of the Alabama. Polytechnic Institute be and he i s hereby authorized,
empowered and directed t o purchase from B. C. and Leonora Pope a
tract of l and cont ai ning 59 .72 acres , more or l ess , for the sum
of $3, 297 .14, and legally described as follow'S:
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Board Minutes
June 5, 1944
Commencing at the Southwest corner of Section 36,
TOllmship 19 North, Range 25 East , Lee County, Al abama,
and rumling thence North 0 degrees 16 minutes West,
along the west line of sai d Section 36, 865.4 feet
to the point of beginning of the tract of land here to
be described and conveyed; from s ai d point of beginni ng
run t hence North 1 degree 08 minutes West, 1820.9 feet,
more or l ess , to the southerly margin of the Wire Road;
run thence North 52 degr ees 35 mi nutes East, along s aid
mar gi n of said road, 499.8 feet; TIm t hence North 60
degr ees 07 minutes East, al ong s ai d mar gin of said roa.d,
683~2 feet; run thence North 49 degrees 06 minutes East,
along said margin of said road, 25.0 f eet; run thence
South 7 degr ees 27 minutes East, 473.8 feet; run thence
South 2 degr ees 03 mi nutes East, 83.0 feet; run thence
North 88 degr ees 37 minutes East, 72.0 feet; run thence
North 2 degr ees 03 minutes West, 83.0 f eet; TIln th ence
South 88 degrees 37 mi nutes West, 52.0 fe et; rW1 thence
North 7 degrees 27 rninutes West, 489.u. feet, more or
less, t o the southerly mar gin of the Wire Road; run
thence North 49 degrees 06 minutes East, a.long said
margin of s ai d road, 389.5 feet; run thence South 0
degrees 23 minutes East, 2430 feet; run thence South
89 degrees 41 minutes West, 185.5 feet; run thence North
42 degrees 48 minutes West, 499.7 feet; run th ence South
72 degrees 42 minutes West, 214.5 f eet; run thence South
2 degrees 34 minutes East , 597.7 feet; run thence South
89 degrees 46 mi nutes West, 597.7 feet to the point of
beginning.
All as sho'wn by blueprint of plat of survey dated May 22, 1943, signed
by V. B. Wat wood, Surveyor, ~tt ached to deed dated June 1, 1943, from
Lewis A. Cherry et a1.s to B. C. Pope, recorded in Book 262, page 47,
in the office of the Probate Judge of Lee County, Alabama.
Subj ect to the provision that the said B. C. arId Leonora Pope will
furnish a 'warranty deed that the described property is free from all
liens and encTh~br ances.
Upon motion by Mr. E. B. Norton, seconded by Mr. S. L. Toomer, and
unanL~ou s approval of the member s present, the follo¥nng r esolution
was adopted:
RESOLUTION NO. 7
PURCHASE OF LAND
WHEHEAS, it being neCeSSaFy for the use of the Agricultural Experiment
Station t o purchase a tract of land which adj oi ns t he North Auburn
tract now used principally for research in fish propagation:
THEHEFORE, BE IT RESOLVED by the Boar d of Trustees of t he Alabama Poly­t
echnic Insti tute duly called, assembled and convened on this 5th day
of June 1944:
" ~,:~
~~:;.
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Board Minutes
June 5, 1944
1. That the Al abama Pol ytechnic Inst i tute pur chase from
G. L. Story and his wife, Mary V. Stor y , t he following
described real pr operty containi ng 699 acres , more or
l ess , situated near the Ci ty of Auburn, Lee County,
Alabama, t o-ltd. t :
East ~ of Section 35; SW quart er of Section 36,
T 20 N, R 25 E; NW quarter of Sect i on 1; 60 acres
in shape of parral lel ogr am off the East Si de of
NE quarter of Sect i on 2, less one square acre in
SW corner ther eof , T 19 N R 25 E of St . St ephens
Meridi an , subj ect to r i ght of way f or public roads
and l ess one- half interest in miner al right re­served
to Federal Land Bank of New Orleans .
2. That the pri ce t o be pai d by the Alabama Polyt echnic
I nstitute to G. L. Story and hi s vdfe, Mary V. Story, '
for sai d property shall be $8500, to be pai d upon the
execution and deli very by G. L. Story and his ~dfe ,
Mary v. StQry, to the Al abama Polytechnic Institute
of a good and suffi cient deed conveying sai d property ,
f r ee of all encQmbrances .
Upon motion by Judge F. B • .dowling, seconded by Hr . Walker Reynolds ,
the board adopted the follovJing r esolution:
RESOLUTION NO. 8
AUTHORIZING TH' PRESIDENT OF THE ALABA1iA
POLYTECHNIC I NSTITUTE TO I NSTITUTE
CONDEMNATI ON PROCEEDINGS
WHEF . El\.S, the General Education Board on September 24, 19L.3, grant ed
the Agri cultural ExperL~ent Station the sum of $29 , 000 for t he
purpose of acquiring l ands for conducting speci al res earch in the
br eeding of Vlrilt r esistant cotton, and
WHEEEAS , land sui t able for thi s t ype of res earch must have a long
history of cotton wilt i n order f or such r es ear ch to be ef f ective, and
WHEEE.lI.S, t he most desirable parc el of l and for such pur poses has
been located aft er lengthy search and investigation , and
VlliEREAS, the parcel of l and so l ocat ed is by far the best adapt ed
for the needs of t hese experiments , and
'WHEREAS , t his parcel of l and i s knm·m as the Gerson proper t y con­sisting
of about 645 acres , beginning about 1. 7 miles south of
Tallassee, Al abama, and eA-tending about 1-1/2 roiles south to the
auxiliary Army ai rfi el d, bounded on the east by the Tal l apoosa
Ri ver and extending westward a di stance of about 0.4 of a mile
at the north end of the property and a di st ance of about 0.9 of a
mil e at the south end of the propert y , all lands located in El more
County, Al abanm, and not operat ed by the Gersons but r ented t o
tenants , and
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Board Minutes
June 5, 191..4
VJHEEEAS , the owner, Bernard Ger son, has r efused all reasonable
offers to sell the land in question t o the Al abama Polytechnic
Institute f or the purposes lnentioned above;
THEHEFORE, BE IT RESOLVED by the Board of Trustees of the Alabama
Polytechni c Institute t hat t he President of the Alabama Polytechnic
Institute be and he is hereby authorized, instructed and directed
to i nstitute condemnation proc eedings in keeping with the authority
for such proceedings granted t o the Alaba.ma Polytechnic Institute
as set out in the Code of Alabama 1940, Title No . 19, against the
property in question now ovmed by Bernar d Gerson .
Upon motion by Mr . E. B. Norton, seconded by Doctor Victor H. Hanson,
the follo"wing resolution was adopted:
EESOLUTION NO. 9
CONFI PJ~T.I G THE GR NT OF THE HI GHT -OF -WAY FOR AN
ELECTHIC LINE CROSSING PROPEHTY BELONGING TO THE
ALABAMA POLYTECHNIC I NSTITUTE WI REGRASS SUBSTATION
BE IT RESOLVED by the Board of Trustees of t he Alabama Polytechnic
I nstitute th at the action of the President of sai d institution
granting a right-of-way t o the Al abama Power Company for the
est a.blishment of an electric l ine fo r the length of approximately
one rnile across t he property of the Wiregr ass Substation be and the
same is hereby confirmed.
Upon motion by Doctor Victor H. Hanson , seconded by Mr . S. L. Toomer,
the following r esolution was adopt ed:
RESOLUTION NO. 10
THE RESEARCH COUNCIL
wHEREAS , research is one of the t hree major obj ectives of t he P~abama
Polytechnic I nstitute; and
t'JHEREAS, it i s i mportant that constant inqui ry be ID2,de i nto the un­kno-
N-Q in all of the fields of human endeavor; and
VVHEREAS, sci entists connected with the i nstitution have already made
not able contributions t hrough research t o scientific , economic and
social progr ess , especially in the f ields of agriculture , engineering
and related subjects; thus indicating t he possi bilities of f urther
,service to humanity; and
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Board Minutes
June 5, 1944
WHEHEAS , the solution of many of the problems aff ecting the
development, progr ess and prosperity of Al abama and the
southeastern a r ea could better be attained by a number of
i nv estigators wo rking cooper a,t ively and j oi ntly with each
other;
THEREFORE, BE IT RESOLVED, t hat the Board of Trust ees hereby
dir ects and instructs the President t o or ganize and establish
The Research Council of the Al abama Polytechnic I nstitute for
t he purpose of i mproving , strengthening, expandi ng , and coor­dinating
the r esearch work of the entire i nstitution.
Upon motion by Judge F. W. Hare, seconded by Doctor Victor H.
Hanson, the f ollowing resol ution was unanimous l y adopted~
RESOLUTI ON NO. 11
RESEARCH FOUNDATI ON
V'rtIEEEAS , i t i s the function of the Al abama Polytechnic I nstitute to
promote the liberal and pr actical education of the industrial
classes in the several pursuits and professions of l i f e thr ough
research , tea ching and extension, and
WHEREAS, the development of research at t he Alab ~na Pol ytechnic
I nstitute h as demonstrated the need of an effective organi zation
f or protecting the rights of the insti tution and its r esearch
work in t he matter of contracts, sales, patenti ng and copyvvriting
procedures;
THEREFORE, BE IT HESOLVED by the Board of Trustees t hat t he
Presi dent of t he Alabama Polytechnic Institute be and he i s hereby
authorized t o do all things necessary and proper for the or ganization
a.'1d incorpor ation of an educ ati onal non- profit Ees earch Foundation
of t he Alabama Polytechnic I nstitute whose domicile and pl ace of
business shal l be the campus of t he Al abama Polytechnic I nstitute
i n the City of Auburn, Lee County Alabama, and whose f unctions
shall be:
l. To
2. To
3. To
4. To
5. To
6. To
7. To
promot e and encourage the spirit of r es earch
discover and develop research t al ent by me ans of gr aduate
study and research work;
enter i nto contr acts for r esearch v'lith private indu stries
and l,rit h public agencies;
accept gi fts , gr ants and comnissions fo r r esearch purpos es ;
buy, sell, borrow, lend , l ease or otherwi se receive or
convey real and personal property;
sue and be sued;
obtain patent rights and prot ect t hem
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Board IvIinutes
June 5, 1944
PROVI DED, HOWEVER, such incorporation shall al'ways be subsidiary
to the Board of Trust ees of t he Al abama Polytechnic I nstitute, and
PROVI DED FURTHER that if such foundation should ever be dissolved
all of its rights and holdi ngs shal l r evert to the Alabcuna Poly­technic
I nstitute.
Upon motion by Judge F. W. Hare, seconded by Mr . E. B. Norton,
the follovdng resolution was adopted:
RESOLUTION NO. 12
THE RESEARCH INTERPRETATION COUNCIL
'WHEREAS, the Al abama Polytechnic Institute has maint ained from its
very beginning a very effective and compreh ensive progr am of research
in line with one of its major obj ectives, especially in the fi el ds
of agriculture, engineering, and relcl.ted sciences; and
VVHEREAS, there is nmy available a vast res ervoir of research data,
there being an ever incr e ~sing volume of these r esult s accumulated;
and
WHEREAS , it i s of primary importance that every effort possi bl e be
made to put these r esults t o practical use in Alabama and in the
southeastern area as pr omptly and as effectively as possi bl e in order
th at the people may make application of them in their homes , on
their f arms, in their business and industries, vii th these i mpor­t
ant ob jectives in view;
THEREFOF£, BE IT F~SOLVED , by t he Board of Trustees t hat the Presi­dent
of the I nstitution is hereby directed and instructed to organize
and establish The Research Interpretation Council, t he main duties
and purposes of which shall be t o study, analyze, inter pret and make
available in the most pr actical and useful f orm possi ble t he r esults
of t he researches of the entire institution and the results of other
r esearches appli cable to Alabama and the southern ar ea.
Upon mot ion by Judge F. W. Hare, seconded by Mr. Walker Reynolds , the
follo rnng resolution was unanimously adopted by the members pres ent:
RESOLUTION NO . 13
AHBOF£ TUM FOR THE ALABMAA POLYTECHNIC I NSTITUTE
~lliEREAS, no arboretum exists in the sotheastern st at es for the
groy~h of flora peculi ar t o this re b~on , and
WHEREAS , Auburn i s an i deal location for such an arboretum by r eason
of i t s great contribution t o agricultural research and by reason
of its l ocation between t he Piedmont and Coastal Pl ains area, and
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Board Minutes
June 5, 1944
~~EREAS , such an arboretum cont aining a l iving collection of all
t he plants native and exotic that will survive in t his climate,
would be a proper and valuable addition to the t eaching and re­search
facilities of t his institution, and
WHEP~AS, permanence is the basic essential of an arboretum,
THEREFORE, BE IT RESOLVED by the Board of Trust ees t hat in view .
of the foregoing facts and the importance and value of an arboretum
to the insti tution and to the peopl e of the State that t he Pr esident
of the i nstitution is hereby authorized and instructed to do all
things necessary to establish and inaugurate such an arboretum.
BE IT FURTHER RESOLVED, t hat the tract of land des cribed below and
outlined in the attached drawing is hereby definitely and permanently
set aside and designated as an area on the campus t o be used for
such an arboretum.
To ascertain the beginning point of the tract of
land herein des cribed, begin at Alabama Geodetic
SUFvey Marker No. 35, a standard marker projecting
three (3) inches above the ground and located in
the South East corner of the intersection of Samford
Avenue(and College Street , Auburn, Al abama, t wenty­ei
ght 28) feet East of the College Street center­line
and fifteen (15) feet South of the Samford
Avenue center line. From this point run S 73° 38' 30"
W seven hundred sixty one and 7/10 (761.7) feet to
the point of beginning, an iron pin locat ed in the
South West corn er of the intersection of Mell Street
and Samford Avenue . From this beginning point run
S 88° 37' W one thousand one hundred seventy-nine and
93/100 (1,179.93) feet, thence S 73° 57' W fOHr hun­dred
t wo and 33/100 (402. 33) feet , thence S 0 37' W
five hundred eighty eight and '9/100 (588.09) f eet, thence
N 890 18 ' W three hundred ninety t wo and 50/100 ( 392.50)
feet, thence S 0° 36' VI five hundt;ed f ifty ei ght and
56/100 (558.56) feet, thence N 63 51' E four hundred
t wenty one and 98/100 (421.98) feet, thence S 30 33 ' VI
nine hundred eleven and 28/100 (911. 28) feet, t hence
N 62° 37' E t wo hundred ninety f our and 9/100 (294.09)
f eet, th ence N 520 06' E six hundred fifty and 40/100
(650.40) feet, thence N 330 58' w t wo hundred t wenty
nine and 32/100 ( 229.32) feet, thece N 49° 00' E six
hundred thirty seven and 25/100 (637. 25) f eet, thence
N 180 19' W one hundred seventy t wo and no/l00 (172. 00)
feet, thence N 70° 41' E one hundred t wenty t wo and 26/100
(122. 26) feet, th ence S 19° 19' E one hundr ed fift een
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Board Minutes
June 5, 1944
and 24/100 (115.24) fe et, thence N 670 41' E three
hundred thirty and 90/100 (330.90) feet, th ece N
830 24' E one hundred eighteen and 65/100 (118.65) feet , thence N 1 o 37' . E. six hu..l1dred fourtee' n C'l-lld
30/100 (614.30) fe et to the point of beginning, said
tract having em area' of forty two and 8/10 (42.8)
acres, more or less , and being located on the Alabama
Polytechnic I nstitute campus.
Upon motion by Mr . Paul S. Haley, seconded by Doctor Victor H. Hanson,
and unanimous vote of the members present the foJ..lovvi ng resolution was
un an~nously adopted:
RESOLUTION NO. 14
REPF..FBENT ATIVE OF JOHN HODGES DRAKE
~WMORIAL HOSPITAL
ViJHEHEAS, the John Hodges Drake Memorial Hospital is affiliated ¥/ith
the Hospital Service Corporation of Alw)ama, and
WHEREAS, such affilia.tion makes it necess ary that a represent ative
of the John Hodges Dral{e 1vlemorial Hospital become a trustee of the
Hospital Service Corporation of Alabama
" THEREFORE, BE IT RESOLVED by the Board of Trustees 'i:1hat the President
of the Alaba~a Polytechnic Institute be authorized, instructed and
directed t o designate the Director of the Health Service of the
Alabama Polytechnic Institute, or such person as may be acting as
such, as the represent ative of the John Hodges Drake Memorial Hospital
on the Board of Trustees of the Alabama Hopsital Service Corporation.
Upon motion by Mr . S. L. Toomer, seconded by Doctor Victor H.
Hanson, and unanimousl y approved by the members present , the
following resolution was adopted:
RESOLUTION NO . 15
NAMING OF THE llETERINARY CLASSHOOM BUILDI NG
WHEREAS , Doctor C. A. Cary, Dean of the School of Veterinary Medicine
of the Alabama. Polytechnic Institute from the date of f ounding of
said school until his death in 1935, worked untiringly for the ad­vancement
of the School, the veterinary profession, and the l ivestock
industry of Alaba~a , and .
WHEREAS, he deserved and held the respect and loyalty of all those
engaged in his profession in the State of Alabama, and
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Page 11
Board Mi nutes
June 5, 1944
T IHEEEAS , in recogni t ion of hi s great service the Alabama Veteri ­nary
Medical As sociation and the alwnni of the School of Veterinary
Medicine of the Alabama Polytechnic Institute have petitioned that
in recognition of his great contributions to the advancement of
the science of Vet erinary Medicine, the New Veterinary Building be
named for him;
THEREFORE, BE IT RESOLVED, by the Board of Trustees of the Alabama
Polytechnic Institute that:
1. It recognizes the long and useful services of Dean
Cary and his great contributions to the profession
of Veterinary Medicine, and
2. In recognition thereof the official name of the New
Veterinary Building shall be CARY HALL.
3. The Presi dent of the Alabesna Polytechnic Institute is
hereby authorized and instructed to have a suitable
marker prepared designating the building as Cary Hall.
Upon motion by Doctor Victor Hanson, seconded by Mr. Paul S. Haley,
and unanimous vote of the members pres ent, the follovling r esolution
was adopted:
RESOLUTION NO. 16
KIRKLEY SCHOLARSHIP IN ENGLISH
WHEREAS , Bertha Kirkley, sister of the deceased J ames A. Kirkley,
long a member of' the f aculty of the English Department of the
Al abama Polytechnic I nstitute, desires to est ablish a scholarshi p
in Engl ish in honor of his memory, and
v'J1-!EREAS , t o that end she 'wi shes to convey to the ~labama Polytechnic
Institute the fol l owing securities for that purpose:
1 United States Treasury Bond, No. 105-E, Coupon
Form 1865-70, in the amount of $500.
1 similar Bond; No. 176-F, i n the wnount of $1000, and
1 similar Bond No. 177-H, in the runount of $1000
ma...~in g an aggregate of $3500 in United St ates Treasury Bonds, made
payabl e to t he bearer and bearing inter est at the rate of' 2! percent,
payable semi-annually on March 15, and September 15, and
~~EREAS , the sai d Bertha Kirkley desires t o establi sh the J wnes A.
Kirkley Scholarshi p i.n English, the recipi ent of whi ch i s to receive
t he interest from the above bonds runounting to $62.50 annually, and
Page 12
Board Minutes
June 5, 1944
~~EREAS, it i s her desire that this scholarship in English be
awarded annually to one man student of the Alabama Polytechnic
Insti tute who has completed at least one year's work at said
Institution and not more than three years work toward the first
degree, having the qualifications of high moral char acter, high
gr ades in English, aYJd intention to continue his studies in the
Alaba.ma Polytechnic Institute during the scholastic year follow­ing
the award;
THEREFORE, BE IT RESOLVED, by the Board of Trustees of the Alabama
Polytechnic Institute:
1. That President Duncan be and he i s hereby authorized
and instructed to express the gr ateful appreciation
of the Board of Trustees to Bertha Kirkley for this
fitting memorial t o the memory of her beloved brother;
2. That the Head of the English Department and one other
member of the English f aculty, together with the
Business Manager of the Alabama Polytechnic Institute
be and they are hereby designated as a committee to
carry out the provisions as set out in Bertha Kirkley's
gr acious gift to this i nstitution, and
BE IT FURTHER RESOLVED that the letter from Bertha Ki rkley t o the
Board of Trustees concerning this scholarship be and the same is
hereby made a part of the minutes of t his meeting of the Board of
Trustees.
Upon the motion of Mr. Paul S. Haley, seconded by Mr . S. L. TooJl.1er ,
the following resolution was adopted:
RESOLUTION NO. 17
F. J. EVANS ENGINEERING SCHOLARSHIP FUND
WHEREAS, Mr. F. J. Evans, O1<\'ner of the F. J. Evans Engineering Company
of the Birmingham area, has donated the sum of $3,000 to be invested
in a trust fund, the income from ~m ich is to be used in providing
scholarship ai d to engineering students 'whose education has been in­terl~
pted by reason of the war and thereafter such other worthy stu­dents
as the proper authoriti es of the college shall determine;
THEREFORE, BE IT RESOLVED by the Board of Trust ees of the Al abama
Polytechnic Institute:
1. That this generous donation of Mr. F. J. Evans
be accepted and th at Presi dent Duncan be hereby
directed to express the gratitude of the BO_Td for
t his generous gift, and
Page 13
Board Minutes
June 5, 1944
2. That President L. Ii! . Duncan is hereby authorized
to appoint the F. J. Evans Scholarship Committee,
consisting of the Dean of the School of Engineer­ing,
the Business Manager, and the Director of
Student Affairs of the Alabama Polytechnic I nstitute,
which cOlmnittee shall be charged vdth the respon­sibility
of investing the prindpal sum in sound
securities , account ing f or t he interest return
thereon, and selecting worthy students as recipi ents
of scholarshi p aid 1!vi thin the limitations as set
out above.
Upon motion by Doctor Victor H. Hanson, s econded by Judge F. W. Hare,
and unanimously approved by t he members present, the f ollowing r eso­lution
was adopted:
RESOLUTION NO. 18
RESOLUTION ON THE DEATH OF DEAN BIGGIN
WHEREAS , Dean Frederic Child Biggin, bel oved Head of t he School of
Architecture and Allied Arts at Auburn, died on October 13, 1943;
AND vVHEF~AS , DeAD Bi ggin had for t wenty-s even years served Auburn
wi t h gr eat 'wi sdom and distinction;
AND WHEEEAS, under Dean Bi ggin's guiding hand the School of Archi­t
ectur e and Allied Arts has r isen to a position of in.fluence t hrough­out
the South;
A.J.\!D V'."tlEREAS, his strong charact er and hi s i nsistence upon hi gh
standards are r ef lected in t he lives of t he student s who came to
him for instruction;
THEREFORE, BE IT RESOLVED by th e Board of Trust ees of the Al abama
Polyt echnic I nstitute:
1. That we j oin in sorr ow over the loss of a gr eat
t e ,-~ch e r of Auburn men, who gave himsel f V'D.t hout
stint t o the i nculcation of high i deal s of good
workmanshi p, beauty, str ength and perfect i on i n
the minds and hearts of his ' students.
2. That hi s l i f e and char acter are exemplified in t he
words of Kipling, 'which for years he kept in his
office for all of his students t o see :
Page 14
Board Minutes
June 5, 1944
"And only the Master shall praise us
And only the Master sh all blame
And no one shall work for money
And no one shall work for f ame .
"But each for the joy of the 'working
And each in his s epar ate star
Shall dr aw the thing as he sees it
For the C-od of Things as They Are."
3. That copies of t his resolution be tendered t o the
f amily of Dean Bi ggin.
Upon motion by Doctor Victor H. Hanson, seconded by Mr .• S. L. Toomer,
the following resolution was adopted:
RESOLUTION NO . 19
DEATH OF' DOCTOR GEORGE BLUE
~~EREAS , Doctor George Blue, di stinguished surgeon, member of the
Board of Trustees of' the Alabama Polytechnic Institute, outstanding
alUJIlnus and devoted friend of Auburn, departed this l i fe on May 27,
1944, and
vVHEREAS , his passing i s the occasion of great l oss of the medical
prof ession i n which he has won national recogni t ion and esteem, and
to the State of Alabama in that he was one of her more di stinguished
sons, cmd
1)\:HEEEAS , his long service to the Alabama Polytechnic Institute as an
alwnrms, President of the Alumni Associ ation, trust ee, and outstand­i
ng support er have f orever indebted the students , f aculty, and
alumni of this institution to him;
THEREFORE, BE IT Rli.:SOLVED by t he Board of Trust ees that the death
of George Blue is:
1. The occasion of deep gr i ef to the students,
f aculty, teachers, alunmi and friends of the
Alabama Polyt echnic Institute, and
2. That his life of service and his great contri­butions
t o the medical profession have been of
the char act er thCtt have long inspired the students
of this institution.
3. Th at a copy of this resolution be s ent to the
family of Doctor Blue.
Page 15
Board Minutes
June 5, 1944
Mr. 1/.Talker Reynolds then proposed the follQ1.ving resolution which
was seconded by Superintendent E. B. Norton:
RESOLUTI ON NO. 20
COMMENDI NG GOVEP}lOR SPAEKS AND PRESIDEJ.'lJT DUNCAN FOR THEIR
EFFORTS FOR THE P~EVL~ OF ATHLETIC RELATIONSHIPS BETVVEEN
AU BUP~ AND THE UNIVERSITY
lNHEREAS , on February 11, 1933, Governor Ch auncey Sparks v!rote i ndenti­cal
letters t o the presidents of The Alabama Polytechnic I nstitute
and The University of Alabama urging the resumption of athletic re­lations
between trese t wo great publicly-supported i nst itutions;
AND WHEREAS, President Duncan promptly replied, favoring not only
t his i mportant step, but also cooperati on between the institutions
in ironing out , and mutually attacking the problems of adequate
support for Al abama s t udents , the elimination of unnecessa r y dupli­cation,
and a more enlightened method of s oliciting students ;
THEREFORE, BE IT RESOLVED by the Board of Trus t ees of the Alabama
Polytechnic I nstitute:
1. That Governor Sparks be congr atulated for the
l ofty position he has t aken on this matt er, and
commended fo r hi s l au dable efforts t o r estore
at hletic relationships on the hi gh plane of good
sportsmanshi p bet ween Auburn and the University;
and
2. That President Luncan be commended for the hi gh
gr ound that he h as t aken, both on this occasion
and in the past , in his efforts t o bring about a
new era of good 'will and cooperation between the
t wo institutions; and
3. That the Board of Trustees is in full and complete
accord ~~th the stat ement of Governor Sparks in
the l et tel' hereinabove referred t o that, "Alabama
and Auburn are serving the people of the state.
Thei r welfar e i s the conc ern of the people. There
should be no unfriendliness, no jealousy and no
ill I-\~ll vvhatsoever i n either institution as against
the other; II and
4. That this lofty principle of mutual cooper ation and
agr eement, so admirably stat ed by the Governor of
the State of Alabama, offers the only true means
whereby these t wo gr eat institutions may render to
the fullness of th eir c a.pacities r eal and l asting
services to the people of Al aba~a .
L
Page 16
Board Minutes
June 5, 1944
Upon the reading of this resolution, Mr . Paul Haley took the cha.ir
and put the question t o the Board of Trustees . It was adopted ,rlthout
di ssent , Governor Spar ks not voting.
At t his juncture , the Governor t hanked the Boar d for i ts sentiments
and expressed his earnes t desire t hat all di ffer ences and controversies
in all of the educ ational activities of the State of Alabama mi ght be
superseded by an er a of mutual t rust, cooperation and good will.
President Duncan then presented a pr opos ed r esolution , a copy of
which i s herein made a part of t hese minutes , enabling the Agricultural
Extensi on Service to establish t he Retirement System for i ts err~p10yee s .
I n the general discussion which followed , t he Governor s t at ed that
pl ans were now underway to establish for all state employees a wel1-
financed r etir ement system whi ch he believes t he l egi slature when it
next conv enes "\\1.11 enact int o l aw. Aft er f urther dis cu s sion , Superin­t
endent E. B. Norton moved, seconded by Mr . Shel Toomer, t h E,t t he
whol e matter of a r et irement syst em be r eferred to t he Executive Com­mittee
of the Boar d of Truste es for invest i gation and power t o act.
Motion c arried .
RESOLUTION ~ ~ I
Cre ting a r etirement system for t he employees of t he Alabama .gri­cult
ural Extension Service under t he cha r ge of and operated i n con­necti
on with the Alabama Polytechnic I nstitute, pursuant t o Chapt er
4, Title 2 , of t he Code of A1 bama.
V\1HEREAS , gr ants of f edera.l f unds to t he s everal states andt erritori es
f or t he endowment and support of colleges of agriculture and mechanic
arts, f or instruction i n agriC"lll t ure and mechani c arts , f or t he estab­lishment
of agricul t u r al experirnent s t ations , and for cooperative
extension work i n agr i cult u r e and home economics permit the withhold­ing
from sai d gr ants of amounts desi gnated as employer contributions
t o be made t o retirement systems est ablished i n accordance with t he
l aws of such stat es or terri t ories , or established by the gover ning
boards of colleges of ag riculture and mechani c art s i n accordallce
with the authority vested in them, and to deposit such amount s t o the
credit of such r et i rement systems for sub s equent disbursement in
accordance with the t erms of t he r etirement systems in effect i n the
respective stat es and t erritories , al l of wh i ch will more full y ap­pear
f r om Section 331 of Title 7, of the United St8.t es Code annot.ated;
and
VVHEREAS, the Boa r d of Trust ees of t he Al abama Polytechnic Ins t itute
r ecogni zes the obligations of governments and government al i nstitutions
to guar antee the social secur ity of t heir employees and to pr ovide for
the r etirement on an annuity or ot herwise of such employees and have
t he purpose t o establish a r etirement system for the employees of t he
[
Page 17
Board Minutes
June 5, 194L.
Al abama Agricultural Extension Service under the char ge of and
operated in connection vnth t he Alabama Polytechnic Institute,
pursuant to Chapter 4, Title 2, of the Code of Alabama;
THEREFORE, BE IT m~SOLVED by t he Boa r d of Trustees of t he Alabama
Polytechnic I nstitute t hat:
1. There is hereby created by t he Boa r d of Trlls t ees of
t he Alabama. Pol yt e chnic I nstitute a. r et i r ement system
for employees of t he Alabama. Agricultural Extension
Service.
2 . Participation i n the r etirement system shal l be
available to and requir ed of all pr e s ent and fut ure
regularly appointed , ful l-time employees of s aid
extension service under 65 years of age .
3. Al l empl oyees of t he Al abama Agricul t ur al Extension
Service hereaft er attaining 65 years of age shall
retire at the end of t he fiscal year then current.
Any employment aft er attaining r etirement age shall
be by speci al contract between t he eA-tension service
and the e:nployee . No such s pecial contract shall
postpone retirement beyond t he end of the fiscal year
i n whi ch age 70 is attai ned, except that no employee
shall be r equired t o retire befor e June 30, 1945.
4. Each participant in the retirement plan shall contr i ­bute
t o the near est dollar, 3~% of his monthly com­pensation
, as pr emium for a r etirement annuity con­tract
issued by Teachers I nsurance and Annuity Asso­ciation
on his life; Al abama Agricultural Extension
Service shall deduct such contributions and f orwa r d
these combined sums t o Teachers I nsurance and Annuit y
Association as p r emi~uns on the above mentioned r etire­ment
annuity contract. Mont hly compensation shall be
deemed t o mean regul r stat ed month~y remuneration,
exclusive of temporary or sp ecial additions or deduc­tions
. Any s al ary at the r ate of mor e t han $4500 per
ye ar sh al l be counted as $4500 per year.
5. The Al abama Agr icul t ural Extensi on Service r eserved
the right t o discontinue its contributions t o the r e­tirement
annui t y premiums at any titlle .
6. Nothing cont ained i n this r esolution sha l l a f fect in
any way the unqualified r i ght of t he Alabama Ext ension
Service to t erminat e t he empl oyment of any of it s em­ployees
at any t ime .
L
Page 18
Board Mi nutes
June 5, 1944
7. The director of the Alabama Agricult ural Extension
Service under t he supervision and control of t he
president of th e Alabama Polytechnic Institute and
pursuant to such rules and r egul ations a s s hall be
adopted from time to time by this Board of Trustees,
shall be author i zed to administer t his r etirement
system.
8 . The effecti ve date of t his retirement s ystem shall
be at midni ght on t he 30th day of June, 194.1+.
Mr. Hanson then reminded the Boa r d that Mr. Erskine Rams8,y of
Birmingham will celebr ate his 80th birthday on September 24,
and reviewed Mr. Rams ay's magnificent contributions to education
in Alabama and, more particularly , his gift t o the .Alabama Poly ­technic
Institute of the Erskine Ramsay Engineering Hall. Mr. Hanson
t hen proposed t hat t he Board of Trustees authorize the Pres i dent
of the Alabama Polytechnic Institute to make the birthday of
Mr. Ramsay the occasion of official recognition of his gr eat
generosity to t his institution, such recognition to t ake the
form of t he award of a suitable degr ee, if t his shall be deemed
approprie,te, or in some other suitable manner in keeping with t he
distinguished services which :Mr . l1amsay has rendered to t his in­stitution.
Upon pr esentation by the Governor, t his r esolution
was adopted by a cclaim and Ivir. Hanson was t hank ed f or bringing
this matter t o t he attention of the Board .
The Board collectively and i ndi vi dually expressed regrets at the
absence of Colonel T. D. Samforc vmo , i n the many years of his
membership , has missed few meetings , but was absent today by rea son
of ill ness. The Governor t hen directed the Secret a ry t o vITite to
Colonel Samford, expressing the r egr ets of t he Bo ar d that he was
not in his a ccustomed pl ace, and to convey t o Colonel Samford the
love, good ,viI I and best vllishes of t he Boar d th at his health ma;y-be
speedily restored.
This closed the official business before the Boa r d . President Duncan
then expressed his gr e CJ.t appreci2.tion t o t he Board for its continued
support of the institution and on behalf of the whol e institution
warmly praised Governor Sparks i n an e)"'rpress i on of gr atitude for the
gr eat service which he, as Governor of Al abama , h as rendered to t he
institution .
[ I
l
This annual meeting of t he Board of Trust ees then adjourned
for a luncheon presided over by Mrs . L. N. Duncan .
Page 19
Board Mi nut es
June 5, 1944
~~r£:~' 1'--1 Secret ary
L
PLAZA HOTEL
BILL BURTON. MGR,
HUNTSVILLE, TEXAS
May 14 , 1844
To the Honorable Board of Trustees
of Al abama Polyt echnic Institute
Gentlemen :
It is my desir e to establish a scholarship i n English a t
A. P.I . in memory of , my brother ; and that it be c alled the J ames
A. Kirkley Schol arship . For this pur pose I propose to turn over
to the A.P . I . in yer petuity United states Tr easury Bonds , coupon
form, 186D- 70 des crib ed below.
(1) #105E, amount five hundred dollars ($500 . 00); (2) #176F,
amount one thousand doll ars ($1 000 . 00); (3) #177H, amount one
t housand dol l ars ($1000 . 00) .
These bonds bear interest a t t he r a t e of 2~%p ayable semi ­annually
on March 15 and September 15 . The b onds a'nd interest
are made payable to Bearer . Since these bonds were bought i n
February , 1944 , wi t h t he intention of turning them over to t he
A. P.I. to e stablish the scholarship , I i nstructed my banker who
bought them for me to have them made payable to Bear er .
The annual interest on the bond s which amount s to s ixty-two
dollars and f ifty cents ($62 . 50) is to be used for the s cholarship .
Men students of A. P.I:, freshmen , sophomores , a nd .j.uniors,
who have c ompleted at lea st one yea r' s work there are to be eligi b l e
for the scholarship .
. The c brnmittee of awar d is to be the f 8Jculty of the Engli sh d e -
partment at the time the select i on i s made . In making t he award
the c O~llittee i s requested to consider the If ollowing qu alific ations
in the order named : hi gh mor al char a cter , hi gh gr ade s in Eni61ish,
and intention of the stUdent t o continue h~s stUdi es in A. P. I.
dur ing the schola stic ye ~ r following the award . Other factor s
being equa l , preference is to be given memb1er s of the Phi Ka ppa Tau
fr aternity of which my brother was the s .i-,onsor at Auburn.
The saholarship i s to be awarded annui3Jlly during the c onmence ­ment
exerct ses at t he close of t he long ses sion of the college .
It is to be pai d at t he beginning of the s clholastic year followi ng
the award; and used by the student to help ay his necessary college
expenses . lThe same per son may not hold it Dor a longer peri od t han
one s chola stic y ear. I
)~
PLAZA HOTEL
BILL BURTON, MGR,
HUNTSVILLE, TEXAS
- 2-
Alt hough its monetary value is small, I hope the scholarship
will stimulate increa sed interest in the work of t he English de­partment
and ' continue in some measure the helpful service of my
brother t o the young men of A. P.I. thr oughout t he years t o come .
When these bonds mature , I desire t hat the amount be invested
in ot her government bonds and that t his policy be continued so
long as the A. P.I. is in existence .
If in your 'opinion it would be prefer able to ha ve t hese
United s t ates Trea sury Bonds and coupons made payable t o t he Jame s
A. Ihr kley Scholarship at A. P. I . i ns tead of t o ~ Bear.Er , plea se
write me to that effect. Doubtles s the Uni ted States Treasury would
cancel ',these bonds and issue instead I ones made payable t o t he James
A. Kirkley Scholarship at A . P.I .~ My lavvyer t el l s me he doesnlt
think this necessary. However, I should like to know if you think
it safer to do s o.
, I have tried to present to you the tentative plan for the
s chol arship and hope that it may meet your a pproval.
Sincerely your s ,
Bertha Kirkley
I
BOARD MINUTES
September 19, 1944
ORDER OF BUSINE~S
Roll Call
Resolutions: No . 1 - Approval of Minutes
No. 2 - Authorizing the President of the Alabama Polytechnic
Institute to Institute Condemnation Proceedings and
Nullifying and Repl cing Resolution No . 8 Adopt ed
June 5, 1944, and Regularly Adopted.
No . 3 - Confirming the Grant of Rights of Way for Electric
Lines along Experiment Station Property.
No . 4 - Authorizing the Purchase by the Alabama Polytechnic
Institute of Lands in Fayette County, Alabama, from
Funds Provided by the General Education Board and
Supplemented by the Alabama Agricul ural Experiment
Station for the Establishment of a Forestry Experiment
Station.
No . 5 - Setting Aside Funds for Retirement of Extension
Service Employees.
I
BOARD MINUTES
September 19, 1944
The Board of Trustees met in called meeting at 12 o'clock noon, September
19, 1944, in the office of the Governor of the State of Alabama, Montgomery,
Alabama. The meeting was call ed to order by the Governor and upon roll call
the following members were present:
Governor Chauncey Sparks, Messrs. W. B. Bowl ng, R.obt. K. Greene, Victor H.
Han~on, Francis W. Hare, E. B. Norton, T. D. Sam.j'ord, S. I.. Toomer, L. N.
Duncan-and R. B. Draughon, Secretary.
and the following members were absent:
Messrs. Paul S. Haley, Edward A. O'Neal, Walker Reynolds.
A quorum being present, the Governor opened the meeting for the discussion of
the business in hand.
Upon motion by T. D. Samford, seconded by S. L. Toomer, the follovd.ng
resolution was adopted:
RESOLUTION NO. 1
APPROVAL OF MINUTES OF PREVIOUS MEEI'ING
BE IT RESOLVED that the minutes of the meeting of the Board of Trustees of
the Alabama Polytechnic Insti tute on June 5, 1944, be approved as recorded.
Upon motion by T. D. Samford, seconded by F. W. Hare, the follo~~ng resolution
was adopted:
RESOLUTION NO. 2
AUTHORIZING THE PRESIDENT OF THE ALABAMA POLYTECHNIC
INSTITUTE TO INSTITUTE CONDEMNATION PROCEEDINGS AND
NULLIFYING AND REPLACING RESOLUTION NO. 8 ADOPTED
JUNE 5, 1944, AND REGULARLY RECORDED
WHEF.EAS, the Agricultural Experiment Station of the Alabama Polytechnic Insti­tute
has increased funds through appropriations from the State Legislature in
part for the purpose of acquiring lands for conducting s ecial research in the
breeding of wilt-resistant cotton, and
WHEREAS, through a grant of funds from the General Education Board on
September 24, 1943, the Alabama Agricultural Experiment Station is in
position to greatly expand its research on pasture, forage, and grain crops ,
and
WHEREAS, land suitable for this type of research must have a long history of
cotton wilt in order for such research to be effective and must be suitable
for the production of pasture, forage, and grain crops, and
V'JHEREAS, the most desirable parcel of land for such purposes has been located
after lengthy search and inve igation, and
Page 2
Board Minutes
September 19, 1944
WHEREAS, the parcel of land so located is by far the best adapted for
the needs of these experiments, and
WHEREAS, this parcel of land is knovm as the Gerson property consisting
of about 664 acres, beginning about 1.7 miles south of Tallassee, Alabama,
and extending about l~ miles south to the auxiliary Army airfield, bounded
on the east by the Tallapoosa Rive.r and extending westward a distance of
about 0.4 of a mile at the north end of the property and a distance of about
0.9 of a"'mile at the south end of the property, all lands located in Elmore
County, Alabama, and the president is authorized, directed and in structe~
to get a more accurate description of said Gerson property and attach it
to, and make it a part of t his resolution, and for use in these condemnation
proceedings:
In accordance with the above direction of the Board of Trustees ·
there follows a more particular description of the Beulah G. Gerson
property which is made a part of this resolution authorizing con­demnation
proceedings:
This pa.rcel of land is known as the Gerson property con-sisting
of about 664 acres located in Elmore County, Alabama
and more particularly described as, beginning at the South-east
corner of the Southwest quarter of the Northeast quarter
of Section 6, Tovmship 17N, Range 22E, Elmore County, Alabama
and ~ning thence North 66 degrees East to the right descending
bank of the Tallapoosa River; thence in a northwesterly and
northerly direction up the West bank of said river to the
North line of Section 31, Township l8N, B.ange 22E; thence
West along said section line 44 chains to the Northwest corner
of said Section 31; thence South along section line to the
Southwest corner of the Northwest quarter of said Section 6;
thence East along half section line to point of beginning; all
being in Secti ns 5 and 6 of TownshiQ l7N, Range 22E and Section 31
of Township 18N, Range 22E; less and excepted therefrom all presently
existing rights-of-way or easements for public roads, railroads
and pOYver lines, and less and except a small tract of land con­taining
2.4 acres, more or less, situated in the East half of the
Southwest quarter of said Section 31 and more particularly
described as follows:
A parcel of land 4 chains in width from east to
west situated adjacent the west side of the S E.R R
beginning 18-1/2 chains north of the south boundary
of section 31, T17 R 22, and extending north 6 chains.
WHEREAS, the owner, Mrs. Beulah G. Gerson, has refused all reasonable offers
t o sell the land in question to the Alabama Polytechnic Institute for the
purposes mentioned above; now
THEREFORE, BE IT F~OLVED by the Board of Trustees of the Alabama Poly­technic
Institute that the President of the Alabama Polytechhic Institute
be and qe is hereby authorized, instructed and directed to cause to be
instituted condemnation proceedings in the name of the Alabama Polytechnic
Institute in keeping with the authority of law for such proceedings granted
to or vested in the Alabcl1na Polytechnic Institute, e.gainst the property
in question now owned by Mrs. Beulah Go Gerson and any and all of the
l '
Page 3
Board Minutes
September 19, 1944
parties owning or claiming any interest therein; and, incident thereto, to
employ counsel, and to do and perform any and all acts necessary for the
condemnation of said-property.
AND BE IT FURTHER RESOLVED that this resolution shalr nullify and in all .
respects replace a certain resolution adopted at the annual meeting of the
Board of Trustees of the Alabama Pol ytechnic Inst "tute on June 5, 1944, .and
regularly recorded as Resolution No.8, on page 3, of the minutes of said
Annual Meeting.
Upon motion by W. B. Bowling, seconded by R. K. Greene, the following resolution
was unanimously approved by the members present:
RESOLUTION NO~ 3
PESOLUTION CONFI RMINcr THE GRANT OF RIGHTS OF WAY
FOR ELECTRIC LINES ALONG EXPERIMENT STATION PROPERTY
WHEREAS , the Alabama Power Company requested permission to erect electric
lines as follows:
1. Along the south edge of the experimental f arm in
Autauga County to supply current for a farm house
in the vicinity; and
2. Along the edge of Black Belt Experiment Station
property in Dallas County in order to furnish current
for the house of the foreman of said Black Belt Station;
AND, WHEREAS, President L. N. Duncan , in the name of the Board of Trustees
has executed easements for such purposes;
THEREFORE, BE IT PESOLVED by the Board of Trustees that the action of
President Duncan be confirmed, ratified and approved.
Upon motion by Victor H. Hanson, seconded by E. B. Norton, the following
resolution was unanimously adopted by the members present:
RESOLUTION NO. 4
AUTHORIZING THE PURCHASE BY THE ALABAMA POLYTECHNIC
INSTITUTE OF LANDS IN FAYETTE COUNTY, ALABAMA, FP~M
FUNDS PP~VIDED BY THE GENERAL EDUCATION BOARD AND
SUPPLEMENTED BY THE ALABAMA AGRICULTURAL EXPERIMENT
STATION FOR THE ESTABLISHMENT OF A FORESTRY EXPERIMENT
STATION
WHEREAS, the General Education Board has assured the Alabama Polytechnic
Institute of its interest in, and desire to promot'e forestry research
in Alabama, and its willingness to grant certain sums for such purposes;
Page 4
Board Minutes
September 19, 1944
AND WHEREAS, desirable lands situated in Fayette County, Alabama, have
been located, surveyed, and f ound suitable for the purposes herein stated;
THEREFORE, BE IT RESOLVED by the Board of Trustees of the Alabama Polytech­nic
Institute:
1. That President L.- N. Duncan be, and he is hereby, authorized,
empowered and directed to purchase in the name of the Alabama
Polytechnic Institute, for a price not in excess of $22,000.00,
from funds provided by the General Education Board for the pur­pose
herein stated, and supplemented if necessary by funds of
the Alabama Agricultural Experiment Station of the Alabama Poly­technic
Institute , the following described lands _containing
-1085 acres, more or less, and situated in Fayette County, Alabama:
SE 1/4, E 1/2 SW 1/4, NW 1/4 SW 1/4, N 1/2 SW 1/4 SW 1/4,
S 1/2 SE 1/4 NW 1/4 and 10 acres in SE 1/4 SW 1/4 NW 1/4
Sec 20, 330 acres more or less; N 1/2 SE 1/4, and N 1/2
S 1/2 SE1/4 Sec. 19, 120 acres more or less; E /2, N 1/2
SW 1/4, S 1/2 NW 1/4, and NE 1/4 NW 1/4 Sec. 29, 520 acres
more or less; N 1/2 NE-l/4 Sec. 32, 80 acres more or less;
west fraction on SW 1/4 NW 1/4 Sec. 21 lying west of highway
US 43, 8 acres more or less; and west fraction of NW 1/4
SW 1/4 Sec. 21 lying west of highway US 43, 27 acres more
or less; all 1an'6 situated within T 14 S R 12 W.
2. That payment or payments to the owner or owners of the lands
herein described shall be made upon the proper execution and
delivery to the Alabama Polytechnic Institute of good and suffi­cient
title conveying said property to the Alabama Polytechnic
Institute free of all encumbrances.
RESOLUTION NO. 5
SETTING ASIDE FUNDS FOR PJITIREMENT OF
EXTENSION SERVICE EMPLOYEES
After some discussion, a proposal to set aside certain funds for use in
establishing a Retirement System for Extension Service employees was referred
to the Executive Committee of the Board of Trustees for consider ation, along
with the retirement plan which at the Annual meeting on June 5, 1944, was
referred to the Executive Committee with power to act.
•
,
Upon motion by Victor H. Hanson, seconded by T. )) .... Samford, the meeting adjourned.
~R. BB. Dra.ugho~n I ~~
Secretary
I
BOARD MINUTES
ORDER OF BUSINESS
ROLL CALL
RESOLUTIONS:
December 5, 19~4
No. 1 - Approval of ~unutes
No. 2 - Providing for the Refund.ing or
Redemptiqn of the Outstanding
Building Revenue Bonds of 1939 of
the Alabama Polytechnic Institute
No. 3 - Approval of Incorporation of the
Auburn Research Foundation
No. 4 - Approval of Sale of Certai n Lands of
the Wire Grass Substation as Provided
for in Resolution No. 5 of the Annual
Meeting of the Board of Trustees on
June 5, 1944.
No. 5 - Approval of the Establishment of a
Greater Auburn Fund by the Auburn
Alumni.
BOARD MEETING (Called)
December 5, 1944
A special meeting of t he Board of Trustees of the Alabama Polytechnic
Institute was heid on the 5th day of December, 1944 in the office of
Governor Chauncey M. Sparks, in the State Gapitol, Montgomery, Alabama,
at 2:30 P.M., pursuant to the following appointment of Chauncey M. Sparks,
Governor of the state of Alabama and Ex-Officio President of the Board of
Trustees of the Alabama Polytechnic Institute, which was issued in compliance
with the provision of Title 52, Section 480, of the Code of Alabama of 1940,
as amended and approved June 28, 1943:
"Chauncey Sparks
Governor
"Dear ---
"STATE OF JILABAMA
Executive Office
Montgomery
November 13, 1944
"In accordance with the prov~s~ons of Title 52, Section 480 of the Code of
Alabama 1940, as amended and approved June 28, 1943, I arn hereby offi'cially
notifying you of a called meeting of the Board of Trustees of the Alabama
Polytechnic Institute to be held in the Governor's Office in the State
Capitol, Montgomery, Alabama, B.t 2: 30 0' clock on Tuesday afternoon,
December 5, 1944.
"The purpose of this meeting of th'e Board is to consider proposals for
refunding the Alabama Polytechnic I nstitute Building Revenue Bonds of 1939
to adopt the necessary resolution authorizing the iesu~ce of the Refunding
Building Revenue Bonds; and for the consideration of any and all other
matters that may properly be brought before the Board df Trustees.
"Let me urge you to be present.
"Very t r uly yours
(Signed) Chauncey Sparks
CHAUNCEY SPARKS,
Governor, and Chairman of
The Board of Trustees"
The meeting was called to order by Governor Sparks and on roll call the
following board members answered' "present":
Governor Chauncey Sparks, W. B. Bowling, Robt. K. Greene, Victor H. Hanson,
Paul S. Haley, Walker Reynolds, S. L. Toomer.
The f ollowing were absent: F. W. Hare, E. B. Norton, Edw. A. O'Neal, T. D.
Samford.
The members named constituted all of the members of the Board of Trustees
of the Alabama Polytechnic Institute as of December 5, 1944.
L
Page 2
Upon motion by R. K. Greene, seconded by V. H. Hanson, the following
resolution was adopted:
RESOLUTION NO. 1
APPROVAL OF MINUTES OF PHEv:rOUS MEETING
BE IT RESOLVED that the minutes of the meeting of the Board of Trustees
of the Alabama Polytechnic Institute on September 19, 1944, be approved
as recorded.
The following resolution was proposed by Victor H. Hanson and read in full:
RESOLUTION NO. 2
A RESOLUTION PROVIDING FOR THE REFUNDING OR REDEMPTION
OF THE OUTSTANDING BUILDING PEVENUE BONDS OF 1939 OF
THE ALABP~A POLYTECHNIC I NSTITUTE.
¥lliEP~S , The Alabama Polytechnic Institute (hereinafter referred to as
"Institutel!) duly issued on or about June 7, 1939, bonds of the Institute
of the aggregate principal amount of $660,000, designated "Building Revenue
Bonds of 1939" -(hereinafter referred to as "Old Bonds") pursuant to and in
accordance ~Qth Act No. 497 of the General Acts of 1935 of Alabama, as amended
by Act No. 6 of the General Acts of 1939 of Alabama, and a resolution (herein­after
referred to as "Old Resolution") duly adopted by the Board of Trustees
of the Institute on May 19, 1939, entitled "A Resolution providing for the
issuance of bonds to finance the cost of constructing certain buildings for
the Alabama Polytechnic Institute and providing for the payment of such bonds",
and the Institute received in payment for said bonds $666,~5.00 and accrued
int erest ; and
V\'HEREAS, said sum received in payment for said bonds (other than accrued
interest) together ~~th the sum of $526,865.00 contributed by the United
States of America, acting through its Federal Emergency Administrator, has been
applied to the payment of the cost of erecting, upon lands now owned by the
Institute and located in the City of Auburn, in the State of Alabama, the
follo-wing buildings, viz.: (1) a building to be used as a stadium and a
building to be used as a physical education building, (2) four buildings to
be used as dormitories for women, (3) and addition to an existing building used
by the Institute as a Library building, (4) a building to be used as an
infirmary and health center, (5) a building to be used as a class room
building, and (6) a building to be used as a nursery school and practice
house, and ea.ch of said buildings has been erected -in accordance with plans
and specifications approved by the Board of Trustees of the Institute; and
WHEPEAS, each of said buildings has, since its erection was completed, been
continuously used, operated and maintained by -the Institute for the purpose
for which it was erected and is now in good condition and suitable for such
purpose, and all revenues derived from the oper ation of said buildings have
been set aside either in the "Building Revenue Bond and Interest Fund" or in
the "Building Operation and Maintenance Fund", created and established by
the Old Resolution; and
WHEREAS, the Old Bonds consisted of six hundred and sixty coupon bonds of the
denomination of $1,000 each, numbered from 1 to 660, inclusive, in the order
of their maturity, dated June 1, 1939, bearing interest at the r ate of three
Page 3
and one-half per centum (3-1/2%) per annum, payable semi-annually on June 1st
and D.ecember 1st and maturing serially in installments on June 1st in each
year as follows, viz.: $14,000 in 1941; $14,000 in 1942; $15,000 in 1943;
$15,000 in 1944; $16,000 in 1945; $16,000 in 1946; $18;000 in 1947; $18,000
in 1948; $20,000 in 1949; $20,000 in 1950; $22,000 in 1951; $22,000 in 1952;
$23,000 in 1953; $24,000 in 1954; $24,000 in 1955; $24,000 in 1956; $25,000
in 1957; $25,000 in 1958; $26,000 in 1959; $27,000 in 1960; $28,000 in 1961;
$29,000 in 1962; $30,000'in 1963; $31,000 in 1964; $32,000 in 1965; $33,000
in 1966; $34,000 in 1967; and $35,000 in 1968; and both principal of and
interest on said bonds are payable solely from said Building Revenue Bond
and Interest Fund; and
VJHEREAS, the fifty-eight Old Bonds payable on or before June 1, 1944 have
been paid and retired and no part of the principal of the remainder of the
Old Bonds has been paid and all of the Old Bonds now outstanding are redeem­able
at the option of the Board of Trustees on June .l, 1945 at a redemption
price equal to the principal amount of such Old Bonds and the unpaid interest
accrued thereon and a redemption premium computed as provided in said. bonds;
and '
WHEREAS, the Institute is a State Institution of the St ate of Alaba~ma,and
education is a part of the program of the Institute, and the Board of Trustees
is authorized by Section 37 of Title 52 of the Code of Alabama, 1940, to issue re­funding
bonds as hereinafter provided; and
~~EREAS, the moneys now held by the Institute in said Building Revenue Bond
and Interest Fund are adequate to pay the principal of the $16,000 Old Bonds
which will be payable on June 1, 1945 and all interest on the outstanding Old
Bonds payable either on December 1, 1944 or June 1, 1945., and the moneys now
held by the Institute in said Building Operation and Maintenance Fund include
$205,050 which will not be required to pay the expenses of the acmtinistration
and the operation of said buildings and of maintaining said buildings in good
repair and working order, during the next succeeding six months; and
WHEREAS, the Board of Trustees desires to redeem on June 1, 1945, all of the
Old Bonds payable after such date an.d to provide the necessary funds (1) by
using $19,050 of the moneys now held in said Building Operation and Maintenance
Fund to pay the redemption premium and (2) by using $186,000 of the moneys now
held in said fund to pay the principal of the $186,000 Old Bonds numbered from
75 to 260, inclusive, and (3) by issuing and selling refunding bonds (herein­after
referred to as "New Bonds") to pay the principal of the $400,000 Old
Bonds numbered from- 261 to 660, inclusive; NOW, THEFEFORE,
BE IT RESOLVED by the Board of Trustees of The Alabama Polytechnic Institute
as follows:
Section L The $586,000 Old Bonds payable subsequent to June 1, 1945
shall be redeemed on June 1, 1945 in accordance vvith their terms. The
President of the Institute is hereby authorized and ' directed to publish a
suitable notice of the Institute's intention to redeem said bonds and to
mail a copy of such notice to the holder of each registered bond, in the
manner prescribed by the Old Resolution.
Page 4
Section 2. The Treasurer of the Institute is hereby authorized and
directed to withdraw from said Building Operation and Maintenance Fund the
sum of $205,050 and deposit said sum, together With all moneys (other than
any premium and accrued interest) received in payment for New Bonds issued
under this resolution, with The First National Bank of Montgomery. All
moneys so deposited shall be held by said Bank in trust" for the payment
of the principal of the $586,000 Old Bonds payable subsequent to June 1,
1945 and for the payment " of the redemption premium required to be paid if'
said bonds are redeemed on June 1, 1945. The Treasurer is hereby authorized
and directed to pay any interest payable with respect to said $586,000 Old
Bonds from said Building Revenue Bonds and Interest Fund. The tenns of such
deposit shall require the Bank to invest, from time to time, any moneys so
deposited in direct obligations of the United States Government when re­quested
in writing by the President of the Institute and shall obligate
the Institute to deposit from time to time additional moneys required to
make good any loss sustained by reason of any such investment.
Section 3. The Institute shall issue, pursuant to and in accordance
with Section 37 of Title 52 of the Code of Alabama, 1940, New Bonds of the
Institute of the aggregate principal amount of $400,000 to r efund, and in
place of, the $400,000 Old Bonds numbered from 261 to 660, inclusive. Each
of said New Bonds shall bear the designation "Refunding Building Revenue
Bonds."
Section 4. The New Bonds shall consist of f our hundred bonds of the
denomination of $1,000 each, numbered from 1 to 400, inclusive, in the or-der
of their maturity, dated December 1, 1944, and payable in annual installments
or series on December 1st in each year as follows, viz.: Sixteen bonds in
each of the years 1945 to 1948, inclusive; eighteen bonds in each of the
years 1949 to 1952, inclusive; twenty bonds in each of the years 1953 to
1956, inclusive; twenty-two bonds in each of the years 1957 to 1960, inclusive
and twenty-four bonds in each of the years 1961 to 1964, inclusive. The
$82,000 principal amount of new bonds due in the years 1945 to 1949, in­clusive,
shall bear interest at the rate of 2-1/2% per annum. The $94,000
principal amount of new bonds due in the years 1950 to 1954, inclusive, shall
bear interest at the rate of 2% per annum. The $224,000 principal amount of
new bonds due in the years 1955 to 1964, inclusive, shall bear interest at the
rate of 2-1/4% per annum, and such interest shall "be payable semi-annually
on each June 1st and December st, subsequent to the dat e of said bonds.
Section 5. Said New Bonds shall be coupon bonds and shall be register­able
at the option of the holder as to principal only. The corporate seal
of the Institute shall be impressed upon each of saia New Bonds and attested
by the Secretary of said Institute, and each of said New Bonds shall be
signed by the Presi dent of said Institute. The interest coupons attached
to said New Bonds shall be executed with the fac-simile signatures of said
President and said Secretary.
Section 6. Each of the New Bonds numbered from 83 to 400, inclusive,
shall be redeemable prior to its maturity, at the option of the Institute,
on any interest payment date beginning with June 1, 1950, upon the terms
and conditions hereinafter stated. Any bond redeemed prior to its maturity
shall be redeemed at a redemption price which shal l consist of the principal
amount of such bonds, the unpaid interest accrued thereon and a redemption
premium which shall be either a sum equal to one-quarter of one per centum
of the principal amount of such bonds for each year or fraction of a year
between t he date fixed f or such redemption and the date of maturity of such
bond or, if such sum be in excess of $35.00, the sum of $35.00. If bonds
I !
Page 5
are called for redemption prior to their maturity, notice of redemption
describing the bonds to be redeemed and specifying the redemption date must
be given by the Institute by publication at least once not less than thirty
days and not more th an sixty days prior to the redemption date, in a news­paper
of general circulation published in the State of Alabama~ If' less
than all of the outstanding bonds are to be redeemed prior to their
maturity, the bonds to be redeemed shall be the latest maturing bonds,
and if the bonds to be redeemed do not include all the outstanding bonds
of the same maturity, the bonds of such maturity to be redeemed shall be
selected by lot.
Section 7. Both principal of and interest on each bond issued pursuant
to this resolution shall be payable solely from the "Building Revenue Bond
and Interest Fundll , hereinafter described, and the claim for such principal
and interest shall be a valid claim solely against such Fund and the gross
revenues pledged to such Fund.
Section 8. Each of s aid bonds shall be in substantially the following
form:
UNITED STATES OF AMERICA
STATE OF ALABAMA
THE ALABAMA POLYTECHNIC INSTITUTE
REFUNDING BUILDING F.EVENUE BOND
$1,000.
(Paragraph for bonds Nos. 1 to 82, inclusive)
The Alabama Polytechnic Institute,a State Institution of the State of
Alabama, for value received hereby promises to pay to the bearer of this bond,
or, ,if this bond be registered as hereinafter provided, to the r egistered
oV'mer thereof, solely from the "Building Revenue Bond and Interest Fund"
hereinafter described, the principal sum of
ONE THOUSAND DOLLARS ($1,000.)
on the 1st day of December, 19 ___ , and to pay, solely from said fund,
interest on said principal sum from the dat e of this bond at the rate of
two and one-half per centum (2-1/2%) per annum, payable semi-annually on
June 1 and December 1 in each year until payment of such principal sum,
but until mcLturity only upon presentation and surrender ·of the coupons
therefor attached hereto as they severally become· due. Both principal
of and interest on this bond are payable at the principal office of the
Central Hanover Bank and Trust Company, in the Borough of Manhattan,
City and Sta.te of N'ew York, or, at the option ' of the holder, at The First
National Bank of Montgomery, in Montgomery, Alabama, in any coin or currency
of the United States of America which at the time of payment is legal tender
for the payment of public and private debts.
(Paragraph for bonds Nos. 83 to 400, inclusive)
The Alabama Polytechnic Institute, a State Institution of the State of
Alabama, for value rece,ived hereby promises to pay to the bearer of this bond,
or, if this bond be registered as hereinafter provided, to the registered
Page 6
owner thereof, solely from the "Building Revenue Bond and Interest Fund"
hereinafter described, the principal sum of
ONE THOUSAND DOLLARS ($1,00~)
on the 1st day of December, 19 ___ (unless this bond shall have been duly
called for previous redemption and payment of the redemption price duly made
or provided for), and to pay, solely from said fund, interest on said principal
sum from the date of this bond at the rate of: For bonds Nos. 83-176, in­clusive,
two per centum (2%); for bonds Nos. 177-400, inclusive, two and
one~quarter per centum (2-1/4%), per annum, payable semi-annually on June 1
and December 1 in each year until payment of' such principal sum., but until
maturity only upon presentation and surrender of the coupons. th.HI'efor attached
hereto as they severally become due. Both principal of and interest on
this bond are payable at the principal office of the Central Hanover Bank
and Trust Company, in the Borough of Manhattan, City C'J1d State of New York,
or, at the option of the holder, at The First National Bank of Montgomery,
in Montgomery, Alabama, in any coin or currency of the United Stat es of
America ~mich at the time of payment is l egal tender for the payment of
public and private debts.
This bond is transferable by delivery except when r egistered as to
principal otherwise than to bearer. It may be registered as to principal
in the name of the ovmer at the office of t he Secretary of the Board of
Trustees bf The Alabama Polytechnic Institute, on registry books to be
kept for the purpose, such registration to be noted hereon, after which
no transfer of this bond shall be valid unless made on said books by the
registered owner in person, or by his duly authorized attorney, and
similarly noted hereon; but this bond may be discharged from registration
by being in like ma.rmer transferred to bearer, after which it shall again
be transferred by delivery; and this bond may again and from tj_rne to time
be registered or discharged from registration in the same manner. Such
registration shall not affect the negotiability of the coupons , which
shall continue to be payable to bearer and transferable by delivery.
This bond is one of an issue of bonds of an aggregate principal amount
of $400,000 and consisting of four hundred bonds of like date and t enor,
except as to maturity, interest rates and redemption provision, numbered
from 1 to 400, inclusive, in the order of their mat.urity, authorized by a
resolution (hereinafter referred to as "Resolution") duly adopted by the
Board of Trust ees of The Alabama Polytechnic Institute and issued under and
in full compliance with Section 37 of Title 52 of the Code of Alabama, 1940,
to refund and in place of valid bonds of like principal amount previously
issued by The Alabama Polytechnic Institute to fin ance the cost of erecting
certain buildings owned by The Alabama Polytechnic Institute and described
in the Resolution. The Alabama Polytechnic Institute has covenanted, in
and by the r esolution, to s et aside and pay into a special fund kno~n as
the "Building Revenue Bond and Interest Fund," from the gross income and
revenues derived in each fiscal year from the operation of said buildings,
prescribed Wlounts which, in the aggregate, are sufficient to pay the
principal of and interest on the bonds of such issue, as such principal
and interest become due and payable. Neither the principal of nor in­terest
on this bond is payable out of any moneys provided for or appropri­ated
by the State of Alabama to The Alabama Polytechnic Institute and this
bond does not constitute an indebtedness of the State of Alabama within the
meaning of any constitutional provisions or limitations.
I
Page 7
The bonds of said issue numbered from 83 to 400, inclusive, may be
redeemed prior to their maturity, at the option of The Alabama Polytechnic
Institute, on any interest payment date beginning with June 1, 1950, upon
the terms and conditions hereinafter stated. Any bond redeemed prior to
its maturity shall be redeemed at a redemption price which shall consist
of t he principal amount of such bond, the unpaid interest accrued t hereon
and a redemption premium ~~ich shall be either a sum equal to one-quarter
of one per centum of t he principal amount of such bond for each year or
fraction of a year between the date fixed f or such redemption and the date
of maturity of such bonds or, i f such sum be in excesS of $35, the sum of $35.
If bonds are called for redemption prior to their maturity, notice of
redemption describing the bonds to be redeemed and specifying the redemJ±. ion
date must be given by the Alabama Polytechnic Institute by publication at
least once, not l ess than thirty days and not more than sixty days prior
to t he redemption date, in a newspaper of general circulation published in
the state of Alabama. I f less than all of the outstanding bonds are to be
redeemed prior to their maturity, the bonds to be redeemed shall be the
latest maturing bonds, and if the bonds to be redeemed do not include all
the outstanding bonds of the same mat urity, the bonds of such maturity to
be redeemed shall be selected by lot.
This bond and the coupons representing the interest payable thereon are
issued upon, and each holder or ovmer of such bond and of each such coupon
by receiving or accepting such bond or coupon consents and agrees t o, the
following tenms and conditions: (a) Title to this bond, unless this bond
shall be registered othervdse than to bearer as herein provided, and such
coupons, may be transferred by delivery in the same manner as a negotiable
instrument payable to bearer; and (b) Any person in possession of t hi s bond,
unless this bond be registered otherwise than ,t o bearer as herein provided,
or of such coupons, regardless of the manner in which he shal l have acquired
possession, is hereby authorized to represent hDuself as the absolute owner
thereof, and is hereby granted power to transfer absolute title thereto by
del ivery thereof to a bona fide purchaser, that is, to anyone villo shall
purchase the same for v,alue (present or antecedent) without notice of prior
defense or equities or claim of ovmership enforceable against his transferor,
and every prior holder or o~ner of this bond, unless this bond be registered
othervdse t han t o bearer as herein provided, and of such coupons, waives and
renounces all of his equities or ,rights therein in favor of every such bona
fide purchaser, and every such bona fide purchaser shall acquire absolute
title thereto and to all rights represented thereby; and (c) The Alabama
Polytechnic Inst itute may treat the bearer of this bond, unless this bond
be r egistered othervdse than to bearer as herein provided, or of such coupons,
as the absolute owner thereof for all purposes, ~~ thout being affected by any
notice t o the contrary.
It is hereby certified, recited, and declared that all acts, conditions,
and things required to exist, happen and be performed precedent t o and in the
issuance of this bond, do exist, have happened, and have been performed in due
time, form and manner as required by law and the amount of this bond, together
with all other obligations of The Alabama Polytechnic Institute, does not
exceed any limit prescribed by the Constitution or statutes of Alabama.
IN WITNESS WHEEEOF, The Alabama Polytechnic Institute has caused this
bond t o be signed by i ts President, ahd its corporate seal to be hereunto
affixed and attested by its Secretary, and the coupons hereto attached to
be signed \\~ th the fac-simile signatures of said Presi dent and said Secretary,
and has caused this bond to be dated the 1st day of December, 1941 ••
Page 8
President
(SEAL)
ATTEST:
Secretary
Section 9. Each of the interest coupons representing interest payable
with respect to said bonds on or before June 1, 1950, shall be in substantially
the following form:
No. __ $12.50
June,
On the first day of December, 19_, The Alabama Polytech­nic
Institute, a State Insti tution of"the State of Alabama, will pay to bearer,
upon surrender of this coupon at the principal office of the Central Hanover
Bank and Trust Company, in the Borough of Manhattan, City and State of New
York, or, at the option of the holder, at The First National oank of Montgomery,
in Montgomery, Alabama, but solely from revenues pledged to the payment thereof,
Twelve and 50/100 Dollars ($12.50)
in any coin or currency of the United Stat es of America which is then legal
tender for the payment of public and private debts, being interest then due
on its Refunding Building Revenue Bond, dated December 1, 1944, and numbered
------,
President
Secretary
Section 10. Each of the interest coupons representing interest payable
with respect to said bonds subsequent to June 1, 1950, shall be in substantially
the following form:
(For bonds Nos. 83-176, inclusive $10.00
For bonds Nos. 177-400, inclusive, $11.25)
June,
On the first day of December, 19 ___ , (unless the bond
hereinafter described shall have been duly called for previous red~nption and
payment of the redemption price made or duly provided for) The Alabama Poly­technic
Institute, a State Institution of the State of Alabama, will pay to
bearer, upon surrender of this coupon at the principal office of the Central
Hanover Bank and Trust Company, in the Borough of Manhattan, City and State
of New York, or, at the option of the holder, at The First National Bank of
Montgomery, in Montgomery, Alabama, but solely from revenues pledged to the
payment hereof,
For bonds 83-176, inclusive, Ten Dollars ($10.00)
For bonds 177-400, inclusive, Eleven and Twenty-Five
One Hundred Dollars ($11.25)
Page 9
in any coin or currency of the Unit ed Stat es of America which is th en legal
tender for the payment of public and private debts, being interest t hen due
on its Refunding Building Revenue Bond, dated December 1, 1944, and numbered
President
Secretary
Section 11. Th ere shall be endorsed upon each of said bonds provisions
in substant ially the following form f or use in regi stering said bonds:
At the request of the o,mer the vnthin bond has been registered as to
principal in accordance with the provisions contained ther ein, as fol lows :
-D-a-t-e- -o-f- ----------------------N-a-m-e- -o-f ~R~eg~i-s-t-e-r-e-d- --------S-i-g--n-a-t-u-re of
Registration Hol der Regi strar
Section 12. The Insti tute shall continuously maintain , 9perate and use
each of said buildings f or the purpose for which it was erected and shall charge
and collect rents or fees or char ges for all services rendered by s ai d buildings
t o the Insti tute or t o the students of the Institute, and such r ents and fees
and charges so charged shall be reasonable and just, t aking into account and
consideration the cost and value of the buildings , the cost of maintaining and
operating the same, the ~lounts necessary for the retiranent of all bonds
issued pursuant t o this r esolution, and of the interest t hereon ani the amount
or r at e of such rents and fees and char ges shall be such as will provi de for
the payment of the interest on and the principal of all bonds issued pursuant
to this r esol ution, as and when the s ame become due and payable , and provide
for the payment of the expens es of administration and operation of said
buildings and for such m~intenance of s ai d buildings as may be necessary
to pres erve the same in good r epair and wo r king order. Such f ees or char ges
for such services, in the case of each of s ai d buildings except the buildings
us ed as dormitories for women and the buildings used as a nursery school and
practice house, shall include a fee for the right to use each of said buil d­ings
which shall be collected from each and every regular under gr aduate student
at the Insti tute in advance at the time of registrati on for e<'lch Regular or
Surruner term.
Section 13. The rents or f ees or charges for services r endered by said
buildings , until such time as such r ents or f ees or char ges ar e changed in
accor dance vnth Section 12 of this resolution, shall be as follows: ( a) in
the case of s aid building used as a stadium and sai d building used as a
physical education building, a buildi ng fee amounti ng to $5 .00 per annum;
(b) in the case of the f our buildings used as dormitori es for women, a rental
amounting to $8 .50 per month, t o be charged t o each student living i n said
buildings; (c{ ir; the case of ~h e addition t o the e~stiQg.library buil~i£fte
a l ibrary admlsslon f ee amountJ.ng to :u>3.00 per annum, "d) In the 'Case 0
Page 10
building used as an inf irmary and health cent er, a building fee amounting
to $4.00 per annum; (e) i n the case of the building used as a class room
building, a building fee amounting to $8.00 per annum. Each of s ai d building
or library admission fees shall be charged t o each of the r egular under graduate
students attending the Institute and sha.ll be in addition to all ot;her fees
now or hereafter charged by the Institute.
Section 14. The fi scal year of the Institute so far as it concerns the
administration and expenditures of the revenues derived from t he oper at i on of
said build ings shall commence on July 1st in each year and shall end on the
following June 30th. .
Section 15. The special fund knovm as the "Building Revenue Bond and
I nterest Fund" creat ed and established by the Old Resolution shall be con­tinued
and maintained and all moneys set asi de and paid into s ai d fund
shall, unless required t o be applied t o or held for the payment of the Old
Bonds or interest thereon by the Old Resolution, be used sol ely fo r the
purpose of paying the principal of and the inter est on the New Bonds. The
moneys held in said fund shall not be mingled with any other moneys of the
I nstitute but shall be segregated and deposited in a s eparat e account maintained
in a bank or trust company duly authorized t o do, and doing, business vnthin
the Stat e of Alabama. Vfuenever the moneys hel d in said f und shall exceed the
amount required to pay all principal of and interest on bonds payabl e from
said fund on the next succeeding June 1st and December 1st, the excess moneys
not needed for the payment of such principal and interest· may, in the discretion
of the Presi dent of the In stitute be invested in direct obli gati ons of the
United States Government, pending t he use of such moneys for the purposes for
which s ai d fund was establ ished.
Section 16. The special fun d known as the "Buildi ng Oper ation and
Maintenance Fund" created and est ablished by the Old Resolution shall be
continued and maintained and all moneys set aside and paid into said fund,
shall be solely for one or more of the following purposes, viz.: (1)
paying the expenses of the administration and operation of said buil dings
and of maintaining said buildings in good r epair and working order, or (2)
pa.ying the principal of or interest on New Bonds, or (3) within the limi­t
ations imposed by Section 18 of t his resolution, paying the redemption
price of New Bonds called for retirement prior to their maturity or the
purchase of bonds bought for .retirement, or (4) within t he limitations
prescribed by Section 18 of this resolution, financing any athletic or
physical education purpose of the Insti tute . The moneys hel d in said fund
shall not be mingled "lith any other moneys of the institute but sha,ll be
segregated and deposited in a separate account maintained in a bank or
trust company duly authorized to do , or doing, business within the State
of Alabama.
Section 17. All revenues received during the fisc al year ending
June 30, 1945 shall be paid into said "Building Revenue Bond and Interest
FundI! until the aggregate amount pai d into said fun d during such fiscal
year shall equal one hundred and twenty per centum of the principal of
and i nterest on Old Bonds payable during such fiscal year. All revenues
received during any fiscal year beginning after June 30, 1945 and ending
prior to July 1, 1949 shall be paid i nto said fund' until the aggregate amount
pai d into said fund during such fiscal year shall equal one hundred and
twenty per centum of the principal of and i nt erest on New Bonds payable
dur i ng such fisc al year. All revenues recei ved in any fi scal year begin­ning
subsequent to June 30, 1949 shall be pai d into said fund until the
Page 11
aggregate amount pa.id into said fund during such fiscal year shall equal
one hundred per centum of the principal of and interest on New Bonds payable
during such fiscal year. In the event that the aggregate amount paid into
said fund in any such fisc al year is less than the amount required t o be
paid into such fund during such fiscal year, or in the event that the
moneys paid into said fund shall have been reduced, during the immedj at ely
preceding fisc al year, by any expenditure for purposes other than the payment
or principal of or i nterest on such bonds, or by loss r esulting from invest­ment
or othervase, the deficiency shall be made good from the revenues
received in the immediately succeeding fiscal year after the naking of any
payments required t o be paid into said fund in said fisc al year . Nothing
contained in this section shall, however, require the payment into said fund
of any revenues ~hen ever and for so long as the moneys held in said fund
shall not be less than the aggregate of the amounts required for the payment
of all principal of New Bonds then outstanding and the amount required to pay
the next four installments of interest on such New Bonds. All revenues re­ceived
during any fiscal year and not paid into said "Building Revenue Bond and
Interest Bundl! as hereinbefore provided, shall be paid i nto said I!Building
Operz.tion and Maintenance Fund". The revenues referred to in this section
shall include all moneys received in payment of r ents, fees or char ges
collected in accordance with Section 12 of this res olution and all such
revenues are hereby pledged t o the maint enance of s aid funds in the manner
and in the order~escribed by this section.
Section 18. Said buildings shall be maintained, preserved and kept in
good repair and suitable for the uses for vljhich they were constructed and
the moneys held in the Building Oper ation and Maint enance Fund shall be ap­plied
from time to time to the payment of the cost of administering and
operating said buildings and of maintaining said buildings . In the event
that any portion of the principal of or interest on outstanding New Bonds cannot
be paid, when due and payable, from said Building lRevenue Bond and Interest
Fund, any moneys hel d in said Building Operation and Maintenance Fund and not
required to pay such expenses during the next succeeding six months, sh a]~ be
applied t o the payment of such principal and interest. If all Old Bonds have
been paid and r etired and if the Institute shall not be in default vfith respect
to the payment of either principal of or interest on New Bonds, any moneys
held in said fund which are not, in the opinion of the Board of Trustees of
the Institute, required t o meet such expens es during the next succeeding six
months may be used either (1) to pay the redemption price of New Bonds called
for redemption pursuant t o and in accordance with this resolution or (2) to
paY ,the cost of purchasing New Bonds in the open market for retirement, at a
price not in excess of the amount which would be payable to the holder thereof
if t he bonds so purchased were t o be redeemed-at the next interest payment
date or (3) to pay the cost of financing any atJ,h,letic or physical education
purpose of the I nstitute provided the amount expended f or such purpose in
any fiscal year shall not exceed the aggregate of all moneys received by
the Institute as building fees f or the use of said stadium and physical
education building and paid i nto either of sai d funds during such fiscal
year.
Section 19. Moneys held in the Building Revenue Bond and I nter est Fund
shall be applied, first, to the payment of the interest on outstanding Old
Borlds and the principal of outstanding Old Bonds which i s not pai d from
moneys deposited ~~th The First National Bank of Montgomery as provided
in Section 2 of this ,r esolution and, s econd, when all such interest on or
principal of Old Bonds has been paid or provi ded for, to the pa~lent of
principal of and interest on outstanding New Bonds as such prlncipal and
interest shall become due and payable.
L
Page 12
Section 20. The New Bonds issued pursuant t o this r esolution shall be
equally and ratabIy secured by the pledge of' revenues made by t his resolution
and no New Bond shall have priority over any other New Bond i ssued pursuant
to this r esolution by reason of its number or its date of execution or its
date of delivery or its date of maturity.
Section 21. The Institute shall not is~any additional bonds payable
from revenues derived from the operation of said buildings unless the lien of
any pledge of such revenues made t o secure the payment of such additional bonds
is made junior and subordinate in all respects to the l i en of the pledge of
such revenues made by this resolution.
Section 22. The I nstitute shall not sell, l ease, mortgage or in any way
dispose o f any of sai d buildings or any part of said buildings or, except as
permitted by this r esolution, any of the revenues derived therefrom.
Section 23. The Institute shall insure and keep insured each of s ai d
buildings and such insurance shall be of such kinds and in such amounts as
would ordinarily be carried by a college or university of a similar character.
The cost of such insurance shall be deemed an expense necess ary t o the oper atbn
and maintenance of the buil dings for the purposes of Section 16 of t his reso��lution.
Section 24. The Institute shall keep proper books of records and accounts
(separ ate from all other records and accounts) in which complete and correct
entries shall be made of all tran sactions relating to s ai d buil dings. The
Institute will furnish ,to the original purchaser of sai d bonds, and to any
holder of any of the sai d bonds, who 'shall make a written request therefor,
not l at er than thirty days after each J anuary _' 1st, a stat ement in reasonable
detail, showing all receipts of and expenditures from the revenues pledged
by this resolution during the six months period precedi ng such January 1st ~
and, not more than sixty days a.ft ,er ,each July' l.st, a compl ete statement
shovving such receipts and expenditures for the preceding f iscal year certif ied
by independent auditors or by the Chief Examiner of Publi c Accounts of the State
of Alabama.
Section 25. Any holder or holders of t wenty-five per cent uw of the New
Bonds then outstanding shall have the right at all times to inspect s ai d build­ings
an,d all records, accounts and dat a. of the Institute 'relating thereto.
Section 26. The provisions contained in Sections ' 12 t o 25, inclusive,
of this resolution shall constitut e a contrqct between the Insti tute and the
holder or holders of any New Bond; 'Or Rew' Bonds or 'i nterest ' coupon or interest
coupons r epres enting the interest payable thereon. The Inst i tute covenants
that it 11'.1.11 comply vr.ith t he provisions of s ai d Sections and perform the
obligations and duties thereby imposed upon the Institute. Such duties and
obligations may be enforced by the holder of any of said bonds or interest
coupons by suit, action, mandamus or other proceedings to enforce and compel
the performance of such duties or obligations.
Section 27. The President of the I nstitute and the Secretary of its
Board of Trustees are hereby authorized and directed to execute the New Bonds
and to deliver said New Bonds to Sterne, Agee & Leach of Birmingham, V.tlO
have agreed to purchase said bonds, in return for the price to be paid by
s ai d purchasers, nrunely, $1,000 for each $1,000 bond plus any interest
accrued thereon from Dec6t'llber 1, 1944 to the date payment i s made. Said
Page 13
bonds may be issued either all at one t ime or from t ime t o time in install­ments.
If said bonds are issued in installments from time to time the bonds
to be included in each installment shall be determined by the President of
the Institute . None of sai d bonds shall be i ssued prior to J anuary 1, 1945
unless, simultaneously ~~th the issuance of such bonds, outst e~ ding Old
Bonds of like principal amount shall be pai d ~~th the moneys received in
payment flor such bonds and cancelled.
Following the reading of the foregoing r esolution, which was duly
discussed, said r esolution was seconded by W. B. Bowling and was adopted
with the follo~~ng voting aye:
Chauncey. Sparks, W. B. BO'l.rling, Robt. K. Greene, Victor H. Hanson,
Paul S. Haley, Walker Reynolds, and S. L. Toomer.
and the following voting nay: NONE
The President declared said r esol ution carried.
Upon motion. by Paul S. Haley, s econded byS. L. Toomer, the follovdng
resolution was adopted:
RESOLUTI ON NO . 3
Approval of Incorporat i on of the Auburn
Research Foundation.
WHEREAS , the Board of Trustees in annual meeting June 5, 1944, in
Resolution No . 11 authorized the establishment of a Research Foundation
of t he Alabama Polytechnic Insti tute, and
Vi'HEREAS , the requirements of the laws. of Alabama with r eference to the
establishment of non-profit corporations have been duly met, and a petition
has been pr operly filed for a pernut to establish the Auburn Research
Foundation in pursuance of the i ntent and lneaning of t he said Resolution
No. 11 passed at the annual meeting on June 5, 1944.
TH EF~ORE , BE IT P~SOLVED , by the Board of Trustees of the 11abama Poly­technic
Institute that the incorporation of the Auburn Resea.rch Founda.tion
be r a.tified, . approved and confirmed.
Upon motion by R. K. Gr eene, seconded by S ~ L. Toomer, and unanimous vote
of t he members pr esent, the following r esolution was adopted:
P~SOLUTION NO. 4
Approval of Sal e of Certain Lands of t he Wire Grass
Substation as Provided for in Resolution No. 5 of the
Annual Meeting of th e Board of Trust ees on June 5, 1944.
WHEREAS , the Board of Trustees i n annual meeting on June 5, 1944, authorized
the sale by the Alabama Polytechnic Institute of certain l ands of the Wire
Page 14
Grass Substation consisting of 450 acres, more or less, provided that the
sale of such property could be made at such a price as t o insure the
return of the investment which has been made in it, and
WHEREAS, such sale has been made and Mr. W. T. Ingram, Business Manager
of the Alabama Polytechnic Institute has certified in writing that the
receipt of such sale constitute a .return on the invest ment ~~ ich has
been made in it.
THEREFORE, BE IT RESOLVED by the Board of Trustees of the Alabama Polyt ech­nic
Institute:
1. That the sal e of lands as provided f or in Resolution No. 5
of the annual meeting of the Board of Trustees on June 5, 1944,
is hereby r atified, confirmed, and approved, and
2. Th at the certification of Mr. W. T. Ingram that the price re­ceived
insures the return of the investment on such property be
made a part of the minutes of this meeting of the Board of
Trustees.
COPY OF MR. I NGRAM'S STATEMENT:
November 8, 1944
Mr. R. B. Draughon, Secretary
Board of Trust ees,
Alabama Polytechnic Institute
Auburn, Alabama
Dear Sir:
Resolution No.5, adopted by the Board of Trustees at the l ast annual
meeting held at 11:00 A.M., June ' 5, 1944, authorized the sale of certain
land owned by the Wiregrass Substation of the Alabama Polytechnic Insti­tute
as described therein.
This resolution also stated: "Subject, however, to the prOl(J .. sl.on
that the s aie of the above described property can be made at such a price
as to insure the return of the investment which has been Iftade in it."
In a l etter to President Duncan, dated September 19, 1944 from
Director Funchess, it i s stated that a total inventory of this property,
as of January 1st, 1944, amounted t o $9,382. This amount is less than
the sale price of the two tracts of land involved, ~~ ich has been set
at $11,000. I have checked the records and find that this 450 acres of
land was purchased for $2,850. There seems to be, therefore, no doubt
about the fact that the proceeds from this sale exceeded the amount invested.
cc: Director M. J. Funchess
Deed File
Yours very truly
(Signed) W. T. Ingram
w. T. Ingram
Business Manager
Page 15
Upon motion by S. L. Toomer, seconded by 'Walker Reynol ds, the following
resolution was adopted:
F..ESOLUTION NO. 5
Approval of the Establishment of a Greater
Auburn Fund by the Auburn Alumni
WHEREAS , the Executive Committee of the Alumni Association of the Alabama
Polytechnic Institute in sess·on Saturday, July 15, 1944, at Auburn , Alabama,
by resolution requested t he Board of Trustees of the Alab~Jma Polytechnic
Institute to establish a fund to be known as The Greater Auburn Fund to which
alumni and frienc s may make contributions for any enterprise acceptable to the
institution, and to incorporate it for non-profit to the end that an agency
may be created whereby gifts, devises, bequests and contributions may be made
to worthy activities of the Alabama Polytechnic Institute:
THEREFORE, .i3E IT RESOLVED by the Board of Trustees:
1. That there is hereby created and established a fund
to be known as The Greater Auburn Fund to which alumni
and friends of the insti tution may make contributions
to any enterprise acceptable to the institution.
2. That the President of the Alabama Polytechnic Institute
shall upon consultation with his faculty and staff
determine the worthy activities of the institution to
which gifts, devises, bequest!:? and contributions may be
made, and
3. Tha~ the President of the Alaba~a Polytechnic Institute
and the Presi dent of the Alumni Association of the
Alabama Polytechnic Institute are hereby authorized,
empowered and directed jointly to do all things neces­sary
and proper for the establishment of a non-profit
corporation to solicit and receive gifts, devises and
bequests, and contributions of whatever nature t o worthy
acti vi ties of the Alabama Polytechnic Institute.
4. That the Business Manager of the Alabama Polytechnic
I nstitute shall be t he Treasurer of such corporation.
5. That the alumni be c o~men ded for their efforts in this
cause.
The individual members of the Board expressed regret for the i l l ness which
prevented Colonel T. D. Samford from attending the meeting. On suggestion
of Governor Sparks, and unanimous consent, the Secretary was directed to
"¥vrite to Colonel Samford and express the sentiments of the Board in regret­ting
his absence and wishing f or hDn a speedy recovery.
Upon motion by P. S. Haley, s econded by W. B. Bowling, the meeting adjourned.
?R;?. /BJ. " Dr aughon ~
Secret ary
COPY OF ADDITIONAL DATA FURN I SHED BOND C01Wft~Y
IN CONNECTION "'lITH BOND RESOLUTION NO . 2
NOTICE OF HEDEMPTION
THEALABluAA POLYTECHNIC' INSTITUTE
$586,000 BUILDING EEVENUE BONDS OF 1939
NOTICE IS HEREBY GIVEN that The Al abama Polytechnic Institute, a State Institution
of the State of Alabama, has deternuned to redeem, and will redeem, on June 1, 1945,
all of its $586,000 Building Hevenue Bonds of 1939, dated June 1, 1939 and payable
in annual installments on June 1st in each of the years 1946 to 1968, inclusive,
and accordingly on June 1, 1945, there will become due and payable upon each of
said bonds, upon its presentation and surrender at the office of the Treasurer of
The Alabama Polytechnic Institute, in Auburn, Alabama, or at the principal office
of the Central Hanover Bank & Trust Company, in the Borough of Manhattan, City of
New York, the principal thereof an d accrued interest thereon to June 1, 1945, to­gether
with a redemption premium computed in the manner specified in such bond.
Each bond surrendered must be accompanied by all coupons for interest accruing after
th e 1st day of June, 1945. Coupons for interest due on June 1, 1945, may be attached
to the bonds for payment, or, if detached from the bonds by the holders thereof, may
be presented for payment in the usual course. Payment of any bond registered as to
principal 1Nill be made only to the registered o¥mer.
No interest shall accrue or be payable on any of said bonds aft er the 1st day of
June, 1945.
By order of the Board of Trustees of The Alabama Polytechnic Institute.
Dated: December 26 , 1944.
State of Alabama
County of Lee
. Presi dent of The Alabama Polytechnic Institute
December 27 , 1944
I, R. B. Dr aughon, Secretary of the Board of Trustees of the Alabama Poly­technic
Institute, do hereby certify that on November 13, 1944, in accordance vd.th
Title 52, Section 480, Code of Alabama 1940, as amended and approved June 28, 1943,
Chauncey M. Sparks, Gevernor of the State of Alabama and Ex-Officio President of
t he Board of Trust 8es of t he Al abama Polytechnic Institute, called a special meet­ing
of the said Board of Trust ees pursuant to th e following appointment:
"Chauncey Sparks
Governor
"Dear
---~-
"STATE OF ALABAMA
Executive Office
Montgomery
November 13, 1944
"In accordance with the provlslons of Title 52, Section 480 of the Code of
Alab a~a 1940, as runended and approved June 28, 1943, I am hereby offici ally
notifying you of a called meeting of the Board of Trust ees of the Alabama
Polytechnic I nstitute t o be held in the Governor's Office in the State Capitol,
Montgomer y, Alabama, at 2:30 o'clock on Tuesday afternoon, December 5, 1944.
"The purpose of this meeting of the Board is to consider proposals for refunding
the Alabama Polytechnic Institute Building Revenue Bonds of 1939; to adopt the
necess ary resolutions authorizing the i ssuance of the Refunding Building Revenue
Bonds; and for the consider ation of any and all other matters that may properly
be brought before the Board of Trustees.
"Let me urge you to be pr esent.
"Very truly yours
(Signed) Chauncey Sparks
CHAUNCEY SPARKS,
Governor, and Chairman of
The Board of Trustees"
I further certify that a duly executed count erpart 0 this letter of call was
addressed to each member of said Board of Trustees and placed in an envelope
bearing the correct address of each sai d trustee, sealed, stamped and mailed
on that date.
I further certify that each member of s ai d Board of Trustees acknowl edged receipt
of said letter of call, the follovnng m ~ab ers signifying th ei r intention of
being present:
Chauncey Sparks
W. B. Bowling
Robt. K. Greene
Victor H. Hanson
Paul S. Haley
Wal ker Reynolds
T. D. Samford
S. L. Toomer
And t he following luembers glving notice of not being present:
F. W. Hare
E. B. Norton
Edw. A. O'Neal
Of the members signifying their intention of attending said called meeting, one,
Colonel T. D. Samford of Opel ika, Alabama, subsequently gave notice of his in­ability
t o attend said meeting for reason of illness ,
In testimony 'Arhereof witness my hand and seal of the Alab ama Polytechnic Insti­tute
this 27th day of December, 1944.
R. B. Draughon, Secretary
Board of Trust ees of
The Al abama Polytechnic I nstitute